Administrative Support Assistant/Office Services Coordinator Job at Beacon Hill (Miami)

Executive Assistant/Office Manager

The role requires a highly organised and proactive individual to provide support...

Location

Ireland , Dublin

Salary:

Not provided

NTT DATA

Expiration Date

Until further notice

Requirements

2+ years of experience in an administrative, office management, or IT support role
Proficiency in Microsoft Office Suite and common workplace applications (e.g., Outlook, Teams)
Basic knowledge of computer systems, office hardware, and troubleshooting steps
Strong communication, organisational, and multitasking skills
Ability to always maintain confidentiality and professionalism
Proactive, resourceful, and customer-service oriented

Job Responsibility

Serve as the primary point of contact for office operations and administrative support
Coordinate office activities, supplies, and maintenance to ensure a clean, efficient, and well-functioning workspace
Manage office inventory, vendor relationships, and service contracts (e.g., cleaning, IT, utilities, supplies)
Assist with scheduling meetings, booking conference rooms, and maintaining shared calendars
Support onboarding processes for new employees, including workstation setup and orientation logistics
Manage access cards for office access
Organise company events, meetings, and team activities
Provide basic first-level technical assistance to employees (e.g., troubleshooting hardware, software, and printer issues)
Liaise with the IT department or external vendors regarding more complex technical problems
Maintain office technology inventory and manage device setup, configuration, and updates

Fulltime

Executive Assistant/Office Manager

Our thriving San Francisco Private Equity client is hiring an Executive Assistan...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor Degree highly preferred
At least 3 years of experience in an administrative or assistant role within a detail-oriented office setting
Demonstrated ability to support multiple team members with discretion, accuracy, and a service-oriented approach
Proficiency with Microsoft Outlook and confidence managing calendars, meetings, and related correspondence
Strong organizational skills with the ability to follow through consistently and handle changing needs effectively
Detail-oriented, positive, and dependable demeanor with excellent interpersonal communication skills
Willingness to work primarily on site in San Francisco, California, with four in-office days each week
Flexibility to begin earlier or stay later on occasion to support business meetings or special events

Job Responsibility

Coordinate calendars, meeting schedules, and Outlook communications to help a busy team stay organized and on track
Prepare conference rooms and shared spaces for internal meetings and special events, ensuring a welcoming and well-organized environment
Support quarterly board gatherings by arranging meals, managing event details, and assisting with onsite logistics
Handle office hospitality tasks such as setting out coffee and breakfast items for early meetings and maintaining a presentable kitchen area
Monitor and replenish workplace supplies, place orders as needed, and help maintain smooth day-to-day office operations
Assist with general administrative needs for a team, responding promptly and reliably to shifting priorities
Provide in-office coverage four days each week and adjust start or end times when meetings or leadership needs fall outside the standard schedule
Oversee light office upkeep responsibilities, including coordinating routine kitchen organization and dishwasher use as part of maintaining shared spaces

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Executive Assistant/Office Manager

Our thriving San Francisco Private Equity client is hiring an Executive Assistan...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor Degree highly preferred
At least 3 years of experience in an administrative or assistant role within a detail-oriented office setting
Demonstrated ability to support multiple team members with discretion, accuracy, and a service-oriented approach
Proficiency with Microsoft Outlook and confidence managing calendars, meetings, and related correspondence
Strong organizational skills with the ability to follow through consistently and handle changing needs effectively
Detail-oriented, positive, and dependable demeanor with excellent interpersonal communication skills
Willingness to work primarily on site in San Francisco, California, with four in-office days each week
Flexibility to begin earlier or stay later on occasion to support business meetings or special events

Job Responsibility

Coordinate calendars, meeting schedules, and Outlook communications to help a busy team stay organized and on track
Prepare conference rooms and shared spaces for internal meetings and special events, ensuring a welcoming and well-organized environment
Support quarterly board gatherings by arranging meals, managing event details, and assisting with onsite logistics
Handle office hospitality tasks such as setting out coffee and breakfast items for early meetings and maintaining a presentable kitchen area
Monitor and replenish workplace supplies, place orders as needed, and help maintain smooth day-to-day office operations
Assist with general administrative needs for a team, responding promptly and reliably to shifting priorities
Provide in-office coverage four days each week and adjust start or end times when meetings or leadership needs fall outside the standard schedule
Oversee light office upkeep responsibilities, including coordinating routine kitchen organization and dishwasher use as part of maintaining shared spaces

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Executive Assistant

Our client is seeking a highly organised and dynamic part-time Executive Assista...

Location

Austria , Vienna

Salary:

Not provided

Cora Partners

Expiration Date

Until further notice

Requirements

A minimum 2 years’ experience in a similar Executive Assistant/Office Manager position (UHNW or senior-level experience preferred)
A fluency in both German and English (spoken and written)
Strong organisational and time-management skills with excellent attention to detail
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn new digital tools quickly
Solid numerical and analytical skills
comfortable with budgets, reports, and expense management
Excellent communication and interpersonal skills, able to liaise effectively at all levels
Ability to work independently, problem-solve, and take initiative with sound judgement
High level of discretion and integrity in handling confidential matters

Job Responsibility

Provide high-level administrative and executive support, with direct communication and close liaison with the Principal
Oversee daily operations across household and office functions
Manage diary coordination, scheduling meetings, booking appointments, restaurants and complex calendars
Coordinate all travel arrangements, including jet brokering, transfers, VIP services, and hotel bookings
Oversee house maintenance and day-to-day operational requirements of the residence(s)
Line manage household staff to ensure seamless coordination
Set up and manage the office, overseeing office management duties and processes
Manage, review, and process bookkeeping activities, including invoices, bills, payments, reconciliations, and expense claims, liaising with accountants and family office staff
Prepare correspondence, reports, briefing notes, and other documentation as required
Act as the first point of contact for internal and external stakeholders, exercising discretion and professionalism

Parttime

New

Growth Strategy Germany Manager

We’re Fever, the world’s leading tech platform for culture and live entertainmen...

Location

Spain , Madrid

Salary:

Not provided

Fever

Expiration Date

Until further notice

Requirements

+6 years of experience in an analytics & business role
Proven experience in building trust to effectively lead teams or key projects
You have an Engineering bachelor's (Civil, Industrial, Telecommunications, or Aeronautics) or a Maths / Statistics / Data Analytics / Strategy background
Data-driven person who brings numbers to strategic and business decisions
Excellent interpersonal skills with the ability to work successfully across many disciplines departments and business cases
Fluent in German and English
Proactive problem-solver and an opportunities-seeker

Job Responsibility

Enhance the overall company performance across different business units
Own full responsibility for the decisions taken by the growth team in your business line
Define and establish new growth strategies to improve key business metrics
Implement end-to-end solutions and projects with high-impact
Work with people and projects across all different markets and teams, in a big international atmosphere (up to 40 countries)
Report directly to the global growth direction

What we offer

Have a real impact on the company's growth and evolution
Excellent working conditions with a location in the heart of the Madrid scene
Home-office friendly
Great work environment with a young, international team of talented people to work with
40% Discount on all events on Fever
Health insurance and other benefits such as Flexible remuneration with a 100% tax exemption through Cobee
English Lessons
We have free food, drink, and fruit at the office!
Possibility to receive in advance part of your salary by Payflow
Gympass Membership

Fulltime

New

Data Entry Clerk

We are looking for a detail-focused Data Entry Clerk to support busy wholesale d...

Location

United States , Gaston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience with high-volume data entry in a fast-paced business environment
Strong typing skills with a high level of accuracy, including numeric data entry
Comfortable using computer-based systems for order entry, record updates, and document tracking
Strong organizational skills and close attention to detail
Ability to manage multiple tasks and shifting priorities throughout the day
Effective communication skills and a cooperative approach to working with internal teams
Willingness to learn new processes and support a variety of administrative needs

Job Responsibility

Enter large volumes of order and project information with accuracy and consistency across records
Prepare and print labels, stickers, and other materials needed by field teams and project staff
Maintain current job details by updating delivery timelines, order activity, and related project information
Support repeat order processing and help keep material requests organized for active jobs
Assist with recordkeeping tied to labor tracking, billing support, and project documentation
Work with teams such as accounting, distribution, and reconciliation to help keep project activities moving forward
Monitor order progress and help identify differences between planned schedules and actual project timing
Provide daily administrative assistance, including follow-ups, copying documents, and other general clerical support

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day invoice ...

Location

United States , Omaha

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in accounts payable or a closely related accounting support role
Hands-on experience with invoice coding, invoice entry, and payment processing in a high-volume environment
Working knowledge of ACH transactions, check runs, and vendor payment administration
Experience maintaining vendor files, onboarding suppliers, and managing vendor-related documentation
Strong reconciliation skills, including vendor statement review, account reconciliation, and daily transaction balancing
Ability to work accurately across finance systems such as Ramp, Procurify, or comparable ERP and procurement platforms
Strong communication skills and a customer-focused approach when working with internal and external contacts
Ability to remain seated for extended periods and effectively communicate in a typical office environment

Job Responsibility

Review invoices carefully, identify irregular charges or pricing concerns, and ensure submitted expenses are appropriate before processing
Manage invoice entry, including account coding, routing for approval, and verification of policy adherence
Ability to handle 1,500-2,000 invoices a month
Examine purchase orders in Procurify and confirm receipt of goods or services before matching and processing associated invoices
Carry out vendor payments internally and through external vendor portals with accuracy and timeliness
Reconcile accounts payable card activity and address outstanding items to maintain clean records
Compare vendor statements against internal records, investigate discrepancies, and resolve payment or balance issues promptly
Set up new vendors by collecting required documentation and establishing accurate records in Ramp and Microsoft Business Central
Provide attentive support to employees, suppliers, and other stakeholders while handling accounts payable questions and follow-up items
Partner with team members to develop clear documentation that standardizes accounts payable procedures and workflows

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Quality & Regulatory Affairs (Q&RA) Engineer

We are looking for an experienced Quality Engineer to join our team on an initia...

Location

United Kingdom , Basingstoke

Salary:

20.00 - 23.50 GBP / Hour

Randstad

Expiration Date

September 01, 2026

Requirements

Bachelor's degree in Life Sciences, Engineering, Chemistry, Biology, or a related technical field
5+ years of experience in quality assurance/quality control within a regulated industry (pharmaceutical, medical device, or biotech preferred)
Candidates with an advanced degree and 3+ years of experience will also be considered
Hands-on experience with Quality Management Systems (e.g., MasterControl, TrackWise, or similar Document Control Systems)
Strong technical writing skills, proven expertise in root cause analysis, and proficiency in statistical analysis/data trending
Solid knowledge of GMP/GxP regulations and ISO standards (such as ISO 9001 or ISO 13485)
Candidates must be eligible to live and work in the UK

Job Responsibility

Support and maintain compliance with GMP/GxP, ISO standards, and regulatory requirements
Investigate quality events, deviations, and lead root cause analysis efforts
Manage and support change control activities and CAPA processes
Conduct and support both internal and external audits, as well as regulatory inspections
Author, review, and update quality documentation, including SOPs and investigation reports
Perform data analysis, trending, and reporting on key quality metrics
Collaborate with cross-functional teams to drive corrective actions and continuous improvement initiatives

Fulltime

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Administrative Support Assistant/Office Services Coordinator

Job Description

Job Responsibility

Requirements

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