CrawlJobs Logo

Administrative Specialist

fehrandpeers.com Logo

Fehr & Peers

Location Icon

Location:
United States , Walnut Creek

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

28.00 - 30.50 USD / Hour
Save Job
Save Icon
Apply Position

Job Description:

At Fehr & Peers, we aim to empower every employee to develop effective and innovative transportation solutions that improve communities. We value serving clients well and working together to find solutions that fit everyone’s needs. The Corporate Administration team ensures our office runs smoothly so that everyone can focus on our mission. We’re looking for an enthusiastic Administrative Specialist who’s great with customers to join our team. In this role, you’ll face new challenges every day and handle various tasks. Prioritizing and managing multiple requests, meeting deadlines, and building strong relationships are essential. We need someone who is a team player and is willing to support others whenever needed. We offer a supportive and inclusive environment focused on teamwork. We’re dedicated to helping our employees grow and learn. Joining us means representing Corporate Administration while helping all our teams and offices succeed.

Job Responsibility:

  • Coordinate and/or facilitate in-office meetings, including catering arrangements
  • Support office and company events from pre-planning to setup, takedown, and catering arrangements
  • Review and reconcile invoices for office expenses, routing for approval and payment
  • Organize and maintain the office space to be professional in appearance, keeping commonly used areas, including the kitchen, clean and stocked with supplies
  • Route daily mail and packages
  • Maintain and order office supplies
  • Coordinate parking badges and reconcile monthly parking invoices and validations
  • Coordinate and provide new hire welcome onboarding
  • Communicate with property management for maintenance requests and with vendors as needed
  • Process various forms such as insurance certificates
  • Perform general troubleshooting on office equipment (printers/copiers) and coordinate service calls
  • Participate in a companywide administrative group focused on collaboration and enhancement of administrative services
  • Participate in the group that plans Corporate office activities
  • Update physical and virtual office bulletin boards
  • Perform ad hoc requests

Requirements:

  • Ability to reliably work in the office 5 days per week
  • 3+ years of experience working in a professional office environment, preferably with the Architecture and Engineering (A&E) or Consulting industry
  • Collaborative and solutions-oriented mindset with a strong focus on client satisfaction
  • Excellent time management and organizational skills
  • Strong written and verbal communication skills
  • Capacity to work independently with general direction and guidance
  • Commitment to high-quality, accurate, and timely work performance
  • Comfort and confidence working in a fast-paced environment with shifting priorities
  • Flexible attitude and comfort with managing requests and instructions from a variety of individuals
  • Skill in building and maintaining strong relationships with a variety of personalities and styles
  • Enthusiasm and ability to maintain a high level of professionalism
  • Intermediate proficiency in Microsoft Word, Excel, PowerPoint, Teams, and Adobe Professional

Nice to have:

  • Concur knowledge helpful but not required
  • Notary certification (desirable)
What we offer:
  • Medical, Dental, Vision, Life and Disability Insurance
  • 401(k) Plan with matching and profit sharing
  • Flexible Spending Accounts
  • Commuter Benefits
  • Paid Vacation, holidays and sick leave
  • 8 weeks of Paid Parental Leave
  • Mentoring and Career Development programs
  • Research and Development group participation, and more

Additional Information:

Job Posted:
January 29, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
Fehr & Peers - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Administrative Specialist

Payroll & HR Administration Specialist

We are looking for a proactive and detail-oriented Payroll & HR Administration S...
Location
Location
United Kingdom , London
Salary
Salary:
40000.00 - 45000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Payroll administration experience, ideally in the retail or a similar sector
  • Proven track record of managing multiple projects independently
  • Strong analytically skills with proficiency in Excel and reporting tools
  • Experience with Success Factors, ADP, or similar HRIS and payroll systems
  • Experience working with outsourced payroll providers is a plus
Job Responsibility
Job Responsibility
  • Support the Payroll & Benefits Manager in monthly payroll processing, ensuring the accurate gathering and inputting of payroll data (starters, changes, and leavers)
  • Manage team member benefits on the Flexible Benefits platform
  • Gather and send payroll information to the outsourced payroll company for Ireland
  • Process various payroll elements such as overtime, annual leave, and sickness
  • Manage the payroll inbox and respond to payroll and benefit queries
  • Ensure data accuracy across systems (ADP, SuccessFactors, Quinyx, and Flexible Benefits Platform)
  • Maintain process notes for payroll and benefits administration
  • Issue employment contracts and supplementary information for new starters
  • Track and chase reference checks for new starters
  • Prepare change letters and references
  • Fulltime
Read More
Arrow Right

Administration Specialist

Detail-oriented and proactive Administration Specialist to join our team in Basi...
Location
Location
United Kingdom , Basingstoke
Salary
Salary:
27000.00 - 28000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong administrative experience in a fast-paced environment
  • Excellent attention to detail and accuracy under pressure
  • Ability to manage multiple priorities and deliver within strict deadlines
  • Confident communicator with strong interpersonal skills
  • Familiarity with credit policies and business procedures (desirable)
  • Proficient in using various systems and tools for data input and management
Job Responsibility
Job Responsibility
  • Manage Sales Aid and manual proposal input into the mainframe system
  • Process proposal amendments requested by partners, Sales, Credit, and Risk teams
  • Liaise with internal support teams and external partners to ensure smooth workflow
  • Communicate credit decisions within Delegation of Authority (DOA)
  • Handle multiple streams of incoming work to meet Service Level Agreements (SLAs)
  • Continuously develop knowledge of credit policies and apply them accurately
What we offer
What we offer
  • 25 days holiday plus bank holidays
  • Pension scheme
  • Training and development opportunities
  • Friendly and supportive team environment
  • Fulltime
Read More
Arrow Right

Senior Payroll and Personnel Administration Specialist

In this role, you prove technical and practical expertise in the oversight of pe...
Location
Location
Bulgaria , Sofia
Salary
Salary:
Not provided
https://www.ikea.com Logo
IKEA
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in personnel administration and payroll minimum 5 years
  • University degree
  • Working level of English
  • Ability to multitask and work hard
  • Must be very detail-oriented and possess strong organizational and follow up skills
  • Demonstrate a strong commitment to exceptional customer service
Job Responsibility
Job Responsibility
  • Oversight of personnel administration and payroll in accordance with the local legislations and corporate rules
  • Serve as the Senior Specialist responsible for interpreting policies, determining compliance
  • Professional resource to management and employees to administer, implement and provide benefits and payroll-related communications to employees
  • Establish a positive employer-employee relationship and promote a high level of employee morale and motivation
  • Responsible for pro-active employee relations
What we offer
What we offer
  • Work on schedule
  • Highly professional and fast working environment
  • Food vouchers up to 110 BGN
  • Discount in IKEA 15% and Intersport 20%
  • Annual bonus, based on the store’s achievements
  • Additional health insurance
  • Holiday vouchers from internal initiatives
  • Voucher for birth of a child – 100 BGN
  • Voucher for marriage - 240 BGN
  • Voucher for child with excellent grades in school – 160 BGN
  • Fulltime
Read More
Arrow Right

Lease Administration Specialist

The role focuses on ensuring a smooth administrative process within sales and le...
Location
Location
India , Gurgaon
Salary
Salary:
Not provided
https://www.ikea.com Logo
IKEA
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Relevant education and/or work experience in administration
  • proficiency in advanced MS Office tools
  • excellent proficiency in English and Hindi, including strong writing and speaking skills
  • self-driven and proactive individual who takes initiative
  • keen eye for detail and understanding of the bigger picture
  • logical thinking and understanding of process interconnection
  • social, service-minded and excellent collaborator and communicator
  • ability to network and build strong relationships, even in remote settings
  • motivated by meeting the needs of others and making a meaningful impact on the business
  • ability to thrive in a dynamic, evolving environment.
Job Responsibility
Job Responsibility
  • Ensure efficient and timely preparation, signing, and administration of sales and lease contracts and relevant documents
  • manage the protocol of disagreement process, coordinating with stakeholders
  • provide support to sales & leasing teams throughout the administration process
  • analyze and improve process efficiency with the Sales & Leasing Administration Team Leader
  • ensure timely updates and accurate records in relevant databases
  • store, organize, and ensure availability of required documentation
  • collaborate with stakeholders to gather necessary information for reports, meetings, or presentations
  • prepare professional materials and documentation for lease administration.
  • Fulltime
Read More
Arrow Right

Senior Payroll and Personnel Administration Specialist

In this role, you prove technical and practical expertise in the oversight of pe...
Location
Location
Bulgaria , Sofia
Salary
Salary:
Not provided
https://www.ikea.com Logo
IKEA
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in personnel administration and payroll minimum 5 years
  • University degree
  • Working level of English
  • Ability to multitask and work hard
  • Must be very detail oriented and possess strong organizational and follow up skills
  • Demonstrate a strong commitment to exceptional customer service
Job Responsibility
Job Responsibility
  • Ensure personnel administration updates - employment, terminations, employees’ changes like salary review, bonuses, contract, position and hours evolutions
  • Maintain personnel files with the completeness of the required documents according the local legislation and internal rules
  • Administrate and manage distrains and disciplinary procedures, work closely with the legal advisors
  • Ensure compliance with the law in regards to the law of People with Disabilities
  • Lead day-to-date payroll operations for over 500 employees
  • Collect all initial payroll documents and handle monthly schedules and Form 76
  • Oversee and run processing of monthly payroll and maintain the payroll data
  • Maintain payroll guidelines to ensure adequate internal controls and compliance with corporate policies and local legislation
  • Maintain in-house HR systems - Hermes
  • Provide regular and ad-hoc reports with established KPIs
What we offer
What we offer
  • Food vouchers up to 200 BGN
  • Consuming food and beverages at a preferential price in the staff restaurant
  • Discount for food and beverages at the IKEA bistro and restaurant
  • Annual bonus, based on the store’s achievements
  • 1000 BGN bonus for the 'Refer a Friend' program
  • Flexible working hours on shifts
  • Induction and many other trainings
  • Additional health insurance
  • Discount in IKEA 20% and Intersport 20%
  • Holiday vouchers from internal initiatives
  • Fulltime
Read More
Arrow Right

Systems Administrator Specialist

The Systems Specialist supports the IT team by managing and maintaining cloud in...
Location
Location
United States , Bloomington
Salary
Salary:
Not provided
turnermining.com Logo
Turner Mining Group
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 4+ years of experience in IT operations or systems administration
  • Hands-on experience with Azure cloud infrastructure
  • AWS or GCP familiarity a plus
  • Strong scripting skills in PowerShell, Python, and/or JavaScript
  • Experience managing identity platforms (Azure AD/Entra), SSO, SAML, LDAP, and user provisioning
  • Proficiency managing Windows and Apple devices
  • Intune or MDM experience preferred
  • Strong documentation and communication skills
  • Comfortable working in a small, collaborative team environment
Job Responsibility
Job Responsibility
  • Support user provisioning, license management, and access reviews in Entra ID
  • Maintain SSO configurations and permission mappings for SaaS platforms (Salesforce, Slack, ADP, etc.)
  • Assist with periodic security and compliance audits
  • Develop and maintain automation scripts and tools using PowerShell, Python, and/or JavaScript
  • Deploy and manage automation workflows (Azure Automation, Power Automate, etc.)
  • Document automation processes, scripts, and runbooks
  • Support cloud infrastructure, primarily in Azure
  • Monitor system performance, assist with patching, backups, and incident troubleshooting
  • Contribute to implementing secure, scalable infrastructure solutions
  • Maintain connectors and integrations between core business systems (Salesforce, Sage Intacct, ADP Workforce Now, Slack, etc.)
  • Fulltime
Read More
Arrow Right

Finance and Administrative Specialist

As Snappr continues its global expansion, maintaining operational excellence acr...
Location
Location
Philippines , Metro Manila
Salary
Salary:
Not provided
https://www.snappr.com Logo
Snappr
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 1-2 years of experience in finance, accounting, or administration
  • Proficiency with Microsoft Excel or Google Sheets
  • Excellent attention to detail, organization, and time management
  • Analytical mindset with the ability to translate data into actionable insights
  • Effective communicator who thrives in a fast-paced, collaborative environment
  • Grit, ownership, and a proactive attitude - you get things done and find ways to improve them
  • Fluency in written and spoken English
  • A 'let's get it done' mindset
  • Should be willing to report 100% onsite in Ortigas
Job Responsibility
Job Responsibility
  • Support the preparation, review, and analysis of financial statements, budgets, and forecasts
  • Maintain accurate records of company expenses, payables, and receivables
  • Coordinate and monitor procurement, vendor management, and administrative expenses
  • Partner with the Chief of Staff and Finance team to develop and improve financial controls and reporting frameworks
  • Process invoices, reimbursements, and employee expense liquidations accurately and on time
  • Assist in payroll coordination and benefits administration in partnership with the People Operations team
  • Process and monitor government payments and other statutory remittances
  • Prepare management reports on cost efficiency, budget adherence, and operational performance
  • Support compliance with tax, audit, and internal policy requirements
  • Contribute to continuous improvement projects in financial operations and office administration
What we offer
What we offer
  • Competitive salary
  • Transportation allowance provided
  • 20% night differential (if applicable)
  • Health Insurance (Day 1 HMO w/ dependents)
  • Free daily meals
  • Paid Time Off
  • Company Equity
  • Fulltime
Read More
Arrow Right

Patient Administrative Specialist

Oversee vital front office functions, including patient registration, surgery sc...
Location
Location
United States , Palo Alto
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent education
  • Proficiency in medical terminology and familiarity with healthcare administrative practices
  • Strong computer skills, including experience with Windows-based office software and electronic medical records (EMR)
  • Exceptional communication skills, both written and verbal, tailored to diverse audiences
  • Proven ability to deliver excellent customer service while managing multiple tasks effectively
  • Skill in prioritizing and resolving problems in a fast-paced environment
  • Knowledge of multi-line phone systems and ability to route incoming calls efficiently
  • Calm and detail-oriented approach to handling stressful situations
Job Responsibility
Job Responsibility
  • Welcome patients warmly at the front desk and assist with inquiries related to appointments, payments, and schedules
  • Coordinate surgery scheduling and communicate effectively with providers to ensure alignment with patient needs
  • Utilize reference tools to provide accurate doctor-patient support and respond promptly to non-clinical concerns
  • Maintain clinic databases and directories, ensuring accurate and organized information management
  • Process internal forms and manage daily administrative tasks such as distributing faxes, filing documentation, and handling mail
  • Respond to non-clinical patient messages and CRM inquiries, escalating issues as necessary
  • Ensure compliance with organizational service standards and contribute to a positive clinic environment
  • Adapt communication styles to suit various patient and team situations while addressing urgent needs calmly
  • Facilitate patient check-in and check-out processes efficiently, ensuring a seamless experience
  • Collaborate with team members to manage multiple priorities and maintain clinic workflow
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
  • Fulltime
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy