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Robert Half Logo Robert Half · Office Administration

Administrative Specialist

United States, Rancho Palos Verdes Employment contract · Job Posted June 09, 2026
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Job Description

We are looking for a skilled administrative specialist to provide contract support for a local government office in Rancho Palos Verdes, California. This contract position will help maintain continuity within the City Clerk function during anticipated staffing coverage needs. The ideal candidate brings municipal experience, strong organizational judgment, and the ability to support public meetings, official records, and daily departmental operations in a fast-paced public sector environment.

Job Responsibility

  • Provide administrative and clerical support to the City Clerk Department to ensure consistent daily operations and public service
  • Coordinate materials, timelines, and documentation needed for City Council meetings and related public sessions
  • Prepare, organize, and distribute agendas, records, and supporting documents with a high level of accuracy and confidentiality
  • Assist with public records administration and other municipal clerk duties in accordance with local government procedures
  • Support departmental communication by responding to inquiries, directing inbound calls, and assisting visitors or stakeholders effectively
  • Maintain files, enter and update data, and track important documents to support efficient recordkeeping and office workflow
  • Offer coverage for key departmental tasks during employee absences and adapt to shifting operational priorities as needed

Requirements

  • Previous experience working in a local government, municipal, or public sector environment is required
  • Background supporting city departments, council meetings, commissions, or other public meetings is strongly preferred
  • Experience in a City Clerk or Deputy City Clerk capacity is highly desirable
  • Demonstrated strength in administrative support, office coordination, and document management
  • Ability to manage sensitive information with discretion and maintain accuracy in records and data entry
  • Strong verbal and written communication skills, including the ability to handle inbound calls and interact professionally with the public
  • Proficiency in general administrative office tasks, scheduling, and multitasking in a deadline-driven setting

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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