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Administrative Specialist

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myPOS

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Location:
France , Paris

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We’re looking for a versatile, well-organised, and execution-driven team member to join our french team as an Administrative Specialist. In this hybrid role, you’ll be a key player in keeping our local operations running smoothly, supporting benefits, payroll, admin, supplier management, and office life across our hubs in France.

Job Responsibility:

  • Oversee daily operations of offices in Paris, Lyon and Aix
  • Liaise with landlords, property managers, and external vendors
  • Coordinate maintenance, repairs, and office improvements
  • Support office relocations and space planning initiatives
  • Ensure compliance with local regulations and workplace standards
  • Manage relationships with local suppliers and service providers
  • Monitor and control assigned office budgets
  • Track and report expenses accurately
  • Work closely with Central Finance in Bulgaria to ensure transparency, reporting accuracy, and cost visibility
  • Support time tracking and payroll processing in collaboration with HR and Finance
  • Administer employee benefits (e.g., meal vouchers)
  • Manage car leasing contracts and ongoing administration
  • Ensure accurate, compliant documentation and timely invoice processing
  • Provide local first-level IT coordination and support
  • Act as liaison between Italian offices and Central IT in Bulgaria
  • Coordinate hardware setup, access management, and troubleshooting requests
  • Support internal communications across french offices
  • Assist the Country Manager and local leaders with internal and external events
  • Coordinate employee engagement initiatives
  • Support company meetings, town halls, and leadership visits

Requirements:

  • Minimum 2 years of experience in office administration or a similar role
  • Fluent in French and English
  • Based in Paris, France
  • Willing and able to travel frequently
  • Strong organisational and multitasking skills
  • Experience managing budgets and vendor relationships
  • Comfortable working cross-functionally with international teams
  • Strong communication and problem-solving abilities
  • Proficiency in Microsoft Office (Excel, Word, Outlook)
What we offer:
  • Private Health Insurance (50% coverage)
  • Food allowance - 11,5 EUR per day (50% coverage)
  • 25 days annual holiday
  • Annual salary reviews, promotions and performance bonuses
  • myPOS Academy for upskilling and training
  • Unlimited access to courses on LinkedIn Learning
  • Annual individual training and development budget
  • Refer a friend bonus
  • Teambuilding, social activities and networks on a multi-national level

Additional Information:

Job Posted:
February 21, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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