Administrative Specialist Job at Meta (Austin)

Administration Specialist

Detail-oriented and proactive Administration Specialist to join our team in Basi...

Location

United Kingdom , Basingstoke

Salary:

27000.00 - 28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong administrative experience in a fast-paced environment
Excellent attention to detail and accuracy under pressure
Ability to manage multiple priorities and deliver within strict deadlines
Confident communicator with strong interpersonal skills
Familiarity with credit policies and business procedures (desirable)
Proficient in using various systems and tools for data input and management

Job Responsibility

Manage Sales Aid and manual proposal input into the mainframe system
Process proposal amendments requested by partners, Sales, Credit, and Risk teams
Liaise with internal support teams and external partners to ensure smooth workflow
Communicate credit decisions within Delegation of Authority (DOA)
Handle multiple streams of incoming work to meet Service Level Agreements (SLAs)
Continuously develop knowledge of credit policies and apply them accurately

What we offer

25 days holiday plus bank holidays
Pension scheme
Training and development opportunities
Friendly and supportive team environment

Fulltime

Lease Administration Specialist

The role focuses on ensuring a smooth administrative process within sales and le...

Location

India , Gurgaon

Salary:

Not provided

IKEA

Expiration Date

Until further notice

Requirements

Relevant education and/or work experience in administration
proficiency in advanced MS Office tools
excellent proficiency in English and Hindi, including strong writing and speaking skills
self-driven and proactive individual who takes initiative
keen eye for detail and understanding of the bigger picture
logical thinking and understanding of process interconnection
social, service-minded and excellent collaborator and communicator
ability to network and build strong relationships, even in remote settings
motivated by meeting the needs of others and making a meaningful impact on the business
ability to thrive in a dynamic, evolving environment.

Job Responsibility

Ensure efficient and timely preparation, signing, and administration of sales and lease contracts and relevant documents
manage the protocol of disagreement process, coordinating with stakeholders
provide support to sales & leasing teams throughout the administration process
analyze and improve process efficiency with the Sales & Leasing Administration Team Leader
ensure timely updates and accurate records in relevant databases
store, organize, and ensure availability of required documentation
collaborate with stakeholders to gather necessary information for reports, meetings, or presentations
prepare professional materials and documentation for lease administration.

Fulltime

Senior Payroll and Personnel Administration Specialist

In this role, you prove technical and practical expertise in the oversight of pe...

Location

Bulgaria , Sofia

Salary:

Not provided

IKEA

Expiration Date

Until further notice

Requirements

Previous experience in personnel administration and payroll minimum 5 years
University degree
Working level of English
Ability to multitask and work hard
Must be very detail oriented and possess strong organizational and follow up skills
Demonstrate a strong commitment to exceptional customer service

Job Responsibility

Ensure personnel administration updates - employment, terminations, employees’ changes like salary review, bonuses, contract, position and hours evolutions
Maintain personnel files with the completeness of the required documents according the local legislation and internal rules
Administrate and manage distrains and disciplinary procedures, work closely with the legal advisors
Ensure compliance with the law in regards to the law of People with Disabilities
Lead day-to-date payroll operations for over 500 employees
Collect all initial payroll documents and handle monthly schedules and Form 76
Oversee and run processing of monthly payroll and maintain the payroll data
Maintain payroll guidelines to ensure adequate internal controls and compliance with corporate policies and local legislation
Maintain in-house HR systems - Hermes
Provide regular and ad-hoc reports with established KPIs

What we offer

Food vouchers up to 200 BGN
Consuming food and beverages at a preferential price in the staff restaurant
Discount for food and beverages at the IKEA bistro and restaurant
Annual bonus, based on the store’s achievements
1000 BGN bonus for the 'Refer a Friend' program
Flexible working hours on shifts
Induction and many other trainings
Additional health insurance
Discount in IKEA 20% and Intersport 20%
Holiday vouchers from internal initiatives

Fulltime

Systems Administrator Specialist

The Systems Specialist supports the IT team by managing and maintaining cloud in...

Location

United States , Bloomington

Salary:

Not provided

Turner Mining Group

Expiration Date

Until further notice

Requirements

4+ years of experience in IT operations or systems administration
Hands-on experience with Azure cloud infrastructure
AWS or GCP familiarity a plus
Strong scripting skills in PowerShell, Python, and/or JavaScript
Experience managing identity platforms (Azure AD/Entra), SSO, SAML, LDAP, and user provisioning
Proficiency managing Windows and Apple devices
Intune or MDM experience preferred
Strong documentation and communication skills
Comfortable working in a small, collaborative team environment

Job Responsibility

Support user provisioning, license management, and access reviews in Entra ID
Maintain SSO configurations and permission mappings for SaaS platforms (Salesforce, Slack, ADP, etc.)
Assist with periodic security and compliance audits
Develop and maintain automation scripts and tools using PowerShell, Python, and/or JavaScript
Deploy and manage automation workflows (Azure Automation, Power Automate, etc.)
Document automation processes, scripts, and runbooks
Support cloud infrastructure, primarily in Azure
Monitor system performance, assist with patching, backups, and incident troubleshooting
Contribute to implementing secure, scalable infrastructure solutions
Maintain connectors and integrations between core business systems (Salesforce, Sage Intacct, ADP Workforce Now, Slack, etc.)

Fulltime

Finance and Administrative Specialist

As Snappr continues its global expansion, maintaining operational excellence acr...

Location

Philippines , Metro Manila

Salary:

Not provided

Snappr

Expiration Date

Until further notice

Requirements

At least 1-2 years of experience in finance, accounting, or administration
Proficiency with Microsoft Excel or Google Sheets
Excellent attention to detail, organization, and time management
Analytical mindset with the ability to translate data into actionable insights
Effective communicator who thrives in a fast-paced, collaborative environment
Grit, ownership, and a proactive attitude - you get things done and find ways to improve them
Fluency in written and spoken English
A 'let's get it done' mindset
Should be willing to report 100% onsite in Ortigas

Job Responsibility

Support the preparation, review, and analysis of financial statements, budgets, and forecasts
Maintain accurate records of company expenses, payables, and receivables
Coordinate and monitor procurement, vendor management, and administrative expenses
Partner with the Chief of Staff and Finance team to develop and improve financial controls and reporting frameworks
Process invoices, reimbursements, and employee expense liquidations accurately and on time
Assist in payroll coordination and benefits administration in partnership with the People Operations team
Process and monitor government payments and other statutory remittances
Prepare management reports on cost efficiency, budget adherence, and operational performance
Support compliance with tax, audit, and internal policy requirements
Contribute to continuous improvement projects in financial operations and office administration

What we offer

Competitive salary
Transportation allowance provided
20% night differential (if applicable)
Health Insurance (Day 1 HMO w/ dependents)
Free daily meals
Paid Time Off
Company Equity

Fulltime

Patient Administrative Specialist

Oversee vital front office functions, including patient registration, surgery sc...

Location

United States , Palo Alto

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent education
Proficiency in medical terminology and familiarity with healthcare administrative practices
Strong computer skills, including experience with Windows-based office software and electronic medical records (EMR)
Exceptional communication skills, both written and verbal, tailored to diverse audiences
Proven ability to deliver excellent customer service while managing multiple tasks effectively
Skill in prioritizing and resolving problems in a fast-paced environment
Knowledge of multi-line phone systems and ability to route incoming calls efficiently
Calm and detail-oriented approach to handling stressful situations

Job Responsibility

Welcome patients warmly at the front desk and assist with inquiries related to appointments, payments, and schedules
Coordinate surgery scheduling and communicate effectively with providers to ensure alignment with patient needs
Utilize reference tools to provide accurate doctor-patient support and respond promptly to non-clinical concerns
Maintain clinic databases and directories, ensuring accurate and organized information management
Process internal forms and manage daily administrative tasks such as distributing faxes, filing documentation, and handling mail
Respond to non-clinical patient messages and CRM inquiries, escalating issues as necessary
Ensure compliance with organizational service standards and contribute to a positive clinic environment
Adapt communication styles to suit various patient and team situations while addressing urgent needs calmly
Facilitate patient check-in and check-out processes efficiently, ensuring a seamless experience
Collaborate with team members to manage multiple priorities and maintain clinic workflow

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Property Administrative Specialist II

Property Administrative Specialist II position at The Ritz-Carlton Aruba, respon...

Location

Aruba

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Enter and retrieve information contained in computer databases using keyboard, mouse, or trackball
Update records, files, reservations
Answer inquiries from guests
Transmit information or documents using computer, mail, or facsimile machine
Operate standard office equipment
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail
Create and maintain computer- and paper-based filing systems
Compile, copy, sort, and file records
Enter and locate work-related information using computers and/or point of sale systems

Job Responsibility

Deliver 'Gold Standards' of The Ritz-Carlton graciously and thoughtfully every day
Learn and exemplify Employee Promise, Credo and Service Values
Ensure excellence in the care and comfort of guests
Create experiences so exceptional that long after a guest stays, the experience stays with them

What we offer

Equal opportunity employment
Valued and celebrated unique backgrounds
Creative, thoughtful and compassionate work environment
Chance to be proud of the work you do
Global team belonging
Becoming the best version of you

Fulltime

Quality Control & Administration Specialist

To strengthen our European quality team, we are looking for a Quality & Administ...

Location

Belgium , Antwerp

Salary:

Not provided

AXEREAL SCA

Expiration Date

Until further notice

Requirements

Bachelor’s degree in preferably in a technical field: Agriculture, Agronomy, Food science, Chemistry or a related discipline
Experienced with ERP systems (preferably MAPPS and/or JDE) and accurate data management
Profound knowledge of Excell
Highly organized, detail-oriented, and proactive
Strong analytical skills and a client-oriented approach
Good communicator
Fluent in Dutch and English

Job Responsibility

Manage master data and ERP systems: Maintain customer and product specifications in MAPPS and JDE, ensure accurate stock allocation, and support colleagues as an ERP key user
Prepare quality reports: Generate clear, actionable internal and client reports, continuously improving reporting tools and templates
Coordinate samples and budgets: Organize external sample analyses, track quality-related purchase orders, and support invoice processing for the European cluster
Support lab operations: Ensure compliance with laboratory standards, investigate anomalies, and manage records of non-conformities

What we offer

attractive salary and benefits package
career opportunities internationally
focusing on flexibility, inclusion, collaboration and health and wellbeing

Fulltime

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