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Administrative Specialist - Physician Assistant Program

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Dana-Farber Cancer Institute

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Location:
United States , Boston

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

24.07 - 29.20 USD / Hour
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Job Description:

We are seeking a dedicated and organized Administrative Assistant to support Dana-Farber's Physician Assistants and program staff. This role is integral to the support of DFCI's PAs and involves a variety of administrative and coordination tasks. The ideal candidate will have strong organizational skills, excellent communication abilities, and enthusiasm for a fast-paced healthcare environment. The Administrative Assistant will be a key memeber of the DFCI PA administrative support staff and will provide back-up to other team members when necessary. The Administrative Assistant will work collaboratively with clinical and administrative faculty and staff, and must maintain exceptional customer service.

Job Responsibility:

  • Provide administrative support for the department, clinicians, and/or faculty
  • Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues
  • Manage meeting planning and schedules for individuals and teams within assigned department group
  • May liaise between patient and clinical staff to provide scheduling support
  • Draft communications for members of the department or individuals that the position is supporting for review
  • May be responsible for data entry
  • Provide email and phone communication with internal and external teams or collaborators
  • May serve as onsite representative for external groups, visitors, or collaborators
  • Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing
  • Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering
  • Coordinate travel arrangements as required/needed by department staff
  • Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics
  • Other duties as assigned

Requirements:

  • High school diploma required
  • Bachelor’s degree preferred
  • 1 year of relevant experience
  • Good written and oral communication skills
  • Basic knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe
  • Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts
  • Must possess the ability to identify and work to resolve problems, maintain confidentiality, and pay attention to detail
  • Ability to organize, multi-task, prioritize, and follow-through

Additional Information:

Job Posted:
December 26, 2025

Employment Type:
Fulltime
Work Type:
Hybrid work
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