Administrative Specialist II Job at Hollywoodfl (Hollywood)

Job Description

Under direction of an administrative superior, performs a wide variety of generalized clerical and administrative work. Knowledge of the department and excellent keyboard skills are crucial to this position. Duties may include public contact work. The incumbent may supervise office support staff. Incumbents must use discretion in decision making and policy interpretation. Work is reviewed through conferences and written reports for results obtained and adherence to established policies and procedures.

Job Responsibility

Requisitions supplies and equipment
assists in the preparation of budgets and payroll, checks operating reports for accuracy and conformance to policies and standards
updates publications
Types correspondence, invoices, statements, reports, and other materials from copy or shorthand notes
composes and types letters, memoranda, minutes, notices, and other correspondence
Oversees the processing of various departmental records transactions including employee personnel action forms, purchase orders and requisitions
Operates a computer, photocopier, printer, calculator, facsimile machine, recording equipment or typewriter
Maintains manual or automated filing systems
oversees specialized document or library collections
maintains appointment calendar
Responds to telephone or in-person inquiries
greets the general public
provides information on departmental services and functions
directs callers
Researches, collects, and compiles data for administrative and annual reports, agendas, bulletins, questionnaires and agreements
performs varied arithmetical computations
Supervises, assists and directs clerical personnel
schedules and reviews the work assignments of the department staff
Effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation
Establish and maintain effective and professional relationships with work colleagues, supervisors and managers
Performs related work as required for this position description only

Requirements

High School Diploma or GED equivalent plus two (2) years responsible secretarial experience, including the use of computers and standard software applications such as Word and Excel
or an equivalent combination of training and experience
Requires above satisfactory keyboard skills as directed by departmental needs

Nice to have

Associate's Degree from an accredited college in Business Administration, Public Administration, or closely related field
Experience preparing requisitions
Experience ordering supplies and equipment
Experience reviewing payroll entries
Experience processing P-Card purchases and other invoices
Experience reviewing and submitting Telestaff or other time and attendance records
Experience with data entry
Experience drafting and editing memos, letters and other correspondence
Experience creating reports

What we offer

Low cost health insurance - Medical, Dental, Vision and Flexible Spending Plans
4-Day Work Week
Award Winning Wellness Program
Generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave
Federal Student Loan Forgiveness Program eligibility

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Administrative Specialist II

Job Description

Job Responsibility

Requirements

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