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Administrative Specialist II

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Hollywoodfl

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Location:
United States , Hollywood

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

46.00 - 71.00 USD / Hour
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Job Description:

Under direction of an administrative superior, performs a wide variety of generalized clerical and administrative work. Knowledge of the department and excellent keyboard skills are crucial to this position. Duties may include public contact work. The incumbent may supervise office support staff. Incumbents must use discretion in decision making and policy interpretation. Work is reviewed through conferences and written reports for results obtained and adherence to established policies and procedures.

Job Responsibility:

  • Requisitions supplies and equipment
  • assists in the preparation of budgets and payroll, checks operating reports for accuracy and conformance to policies and standards
  • updates publications
  • types correspondence, invoices, statements, reports, and other materials from copy or shorthand notes
  • composes and types letters, memoranda, minutes, notices, and other correspondence
  • oversees the processing of various departmental records transactions including employee personnel action forms, purchase orders and requisitions
  • operates a computer, photocopier, printer, calculator, facsimile machine, recording equipment or typewriter
  • maintains manual or automated filing systems
  • oversees specialized document or library collections
  • maintains appointment calendar
  • responds to telephone or in-person inquiries
  • greets the general public
  • provides information on departmental services and functions
  • directs callers
  • researches, collects, and compiles data for administrative and annual reports, agendas, bulletins, questionnaires and agreements
  • performs varied arithmetical computations
  • supervises, assists and directs clerical personnel
  • schedules and reviews the work assignments of the department staff
  • effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation
  • establish and maintain effective and professional relationships with work colleagues, supervisors and managers

Requirements:

  • High School Diploma or GED equivalent plus two (2) years responsible secretarial experience, including the use of computers and standard software applications such as Word and Excel
  • above satisfactory keyboard skills as directed by departmental needs
  • knowledge of office terminology, procedures and equipment
  • knowledge of modern information systems and software
  • knowledge of business English and arithmetic
  • knowledge of departmental and municipal rules, regulations, policies procedures
  • ability to understand and follow complex oral and written instructions
  • ability to establish and maintain effective working relationships with fellow employees, superiors, subordinates, and the general public
  • ability to make decisions and interpretations in accordance with established rules, policies, and procedures
  • ability to supervise a group of subordinates in a manner conducive to full performance and high morale
  • ability to communicate information tactfully and impartially
  • skill in the use of modern office equipment

Nice to have:

  • Associate’s Degree from an accredited college in Business Administration, Public Administration, or closely related field
  • experience preparing requisitions
  • ordering supplies and equipment
  • reviewing payroll entries
  • processing P-Card purchases and other invoices
  • reviewing and submitting Telestaff or other time and attendance records
  • data entry
  • drafting and editing memos, letters and other correspondence
  • and creating reports
What we offer:
  • low cost health insurance - Medical, Dental, Vision and Flexible Spending Plans
  • 4-Day Work Week
  • Award Winning Wellness Program
  • generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave
  • Federal Student Loan Forgiveness Program for employees with 10 years of public service and on-time payments
  • pension plan

Additional Information:

Job Posted:
February 21, 2026

Expiration:
March 04, 2026

Employment Type:
Parttime
Work Type:
On-site work
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