Administrative Specialist II

• Requisitions supplies and equipment
• assists in the preparation of budgets and payroll, checks operating reports for accuracy and conformance to policies and standards
• updates publications
• Types correspondence, invoices, statements, reports, and other materials from copy or shorthand notes
• composes and types letters, memoranda, minutes, notices, and other correspondence
• Oversees the processing of various departmental records transactions including employee personnel action forms, purchase orders and requisitions
• Operates a computer, photocopier, printer, calculator, facsimile machine, recording equipment or typewriter
• Maintains manual or automated filing systems
• oversees specialized document or library collections
• maintains appointment calendar
• Responds to telephone or in-person inquiries
• greets the general public
• provides information on departmental services and functions
• directs callers
• Researches, collects, and compiles data for administrative and annual reports, agendas, bulletins, questionnaires and agreements
• performs varied arithmetical computations
• Supervises, assists and directs clerical personnel
• schedules and reviews the work assignments of the department staff
• Effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation
• Establish and maintain effective and professional relationships with work colleagues, supervisors and managers
• Performs related work as required for this position description only

• High School Diploma or GED equivalent plus two (2) years responsible secretarial experience, including the use of computers and standard software applications such as Word and Excel
• or an equivalent combination of training and experience
• Requires above satisfactory keyboard skills as directed by departmental needs
• Knowledge of office terminology, procedures and equipment
• Knowledge of modern information systems and software
• Knowledge of business English and arithmetic
• Knowledge of departmental and municipal rules, regulations, policies procedures
• Ability to understand and follow complex oral and written instructions
• Ability to establish and maintain effective working relationships with fellow employees, superiors, subordinates, and the general public
• Ability to make decisions and interpretations in accordance with established rules, policies, and procedures
• Ability to supervise a group of subordinates in a manner conducive to full performance and high morale
• Ability to communicate information tactfully and impartially
• Ability to establish and maintain effective and professional relationships with work colleagues, supervisors, managers and the public
• Skill in the use of modern office equipment
• Must have an acceptable background record

Associate's Degree from an accredited college in Business Administration, Public Administration, or closely related field

• low cost health insurance - Medical, Dental, Vision and Flexible Spending Plans
• 4-Day Work Week
• Award Winning Wellness Program
• generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave
• eligibility for Federal Student Loan Forgiveness Program
• pension plan