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Dana-Farber Cancer Institute Logo Dana-Farber Cancer Institute · Office Administration

Administrative Specialist I

United States, Brighton Employment contract 50070.00 - 60730.00 USD / Year · Job Posted June 09, 2026
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Job Description

Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute’s mission. The Administrative Specialist I uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist I may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards.

Job Responsibility

  • Provide administrative support for the department, clinicians, and/or faculty
  • Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues
  • Manage meeting planning and schedules for individuals and teams within assigned department group
  • May liaise between patient and clinical staff to provide scheduling support
  • Draft communications for members of the department or individuals that the position is supporting for review
  • May be responsible for data entry
  • Provide email and phone communication with internal and external teams or collaborators
  • May serve as onsite representative for external groups, visitors, or collaborators
  • Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing
  • Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering
  • Coordinate travel arrangements as required/needed by department staff
  • Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics
  • Other duties as assigned

Requirements

  • High school diploma required. Bachelor’s degree preferred
  • 1 year of relevant experience
  • Good written and oral communication skills
  • Basic knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe
  • Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts
  • Must possess the ability to identify and work to resolve problems, maintain confidentiality, and pay attention to detail
  • Ability to organize, multi-task, prioritize, and follow-through
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