Administrative Specialist I

• Types letters, reports and forms
• composes and types routine correspondence and statistical data
• proofreads materials
• takes and transcribes dictation
• utilizes computer equipment to input and retrieve information, and prepare correspondence
• Operates recording equipment and takes notes at advisory board meetings
• transcribes and prepares drafts of proceedings
• Establishes and maintains relatively complex files
• compiles and tabulates data
• Arranges meetings
• maintains appointment schedule
• Greets and screens callers and visitors
• responds to inquiries
• directs citizens to proper authorities
• Processes applications
• opens and distributes mail
• requisitions supplies
• Provides guidance and assignments to clerical employees
• Effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation
• Establish and maintain effective and professional relationships with work colleagues, supervisors and managers
• Performs related work as required

• High School Diploma or GED equivalent, plus two (2) years responsible clerical experience, or an equivalent combination of training and experience
• Demonstrated ability to type at a rate of 45 corrected words per minute
• Must have an acceptable background record
• Considerable knowledge of business office procedures and equipment
• Considerable knowledge of business English and arithmetic
• Knowledge of municipal functions and resources
• Skill in the operation of a variety of office equipment
• Ability to develop, install, and communicate clerical procedures from general instructions
• Ability to understand and follow complex oral and written instructions
• Ability to make simple computations with speed and accuracy
• Ability to establish and maintain effective and professional relationships with work colleagues, supervisors, managers and the public

Graduation from an accredited college with an Associate’s Degree in Business Administration, Public Administration, or closely related field

• Low cost health insurance - Medical, Dental, Vision and Flexible Spending Plans
• 4-Day Work Week
• Award Winning Wellness Program
• Generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave
• Pension plan
• Potential eligibility for Federal Student Loan Forgiveness Program after 10 years of public service