Administrative Specialist, Compliance, APEC

• Calendar management, trip planning, and scheduling
• Coordinate meeting invites, and conference call invites
• Responsible for business travel arrangements including flights, visa applications, accommodation, transportation etc.
• Processes expense reports related to business purposes, travel, and team expenditures
• Maintain a proper filing system
• Keep a full record of departmental-related documents and maintain strict confidentiality
• Manage the Compliance department shared Mailbox
• Assist in preparing and developing internal communication emails and presentations
• Coordinate Compliance related webinar trainings and in person trainings logistics
• Document meeting minutes, investigation interview notes and maintain strict confidentiality
• Maintain contact lists
• Effectively collaborate with people at all levels across functions in a diverse environment
• Update, consolidate data and reports as required
• Prepare presentations and other compliance related communication to Area Team, Hotels and Third-party business partners
• Complete project management tasks and follow up as required
• Support other projects as requested by Compliance Team
• Collect, clean, and analyze large datasets using various tools and methodologies
• Analyze trends, and pinpoint areas for improvement
• Resolves issues using critical thinking and problem-solving techniques
• Create and maintain databases, spreadsheets, and other tools to track important metrics and KPIs
• Constant reprioritization of daily workload is paramount due to the fast-paced, highly dynamic nature of the business and the critical tasks that may occur unexpectedly

• Bachelor's degree in business administration
• Two to three years of experience working in an administrative role
• Experience with data analysis preferred
• Well-organized with the ability to prioritize and manage multiple projects simultaneously
• Extremely self-motivated when managing communication channels
• A good team player with approachable character, positive attitude, and strong ownership
• Good analytical skills
• Attention to detail
• Excellent interpersonal and communication skills
• Highly organized and capable of creating organizational systems that others easily utilize
• Fluency in written and spoken English
• Flexibility and adaptability
• Excellent time management skills
• Excellent typing speed
• Proficiency in MS Excel, PowerPoint, Teams, SharePoint and other technologies and platforms

Experience with data analysis