Administrative Specialist – Facilities Job at Massachusetts Municipal Association (Reading)

Facilities Administrator

We are recruiting for a Facilities Administrator to work as part of a small team...

Location

United Kingdom , Leicester

Salary:

26000.00 - 28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Respond promptly to maintenance and repair requests from tenants or residents
Coordinate and oversee routine maintenance tasks such as cleaning, gardening, and communal lighting
Schedule and liaise with approved contractors for specialist works (e.g., plumbing, electrical, pest control)
Serve as the primary point of contact for all tenant and resident queries, issues, and complaints
Issue formal correspondence including notices, updates, and service-related communication
Organise and support resident meetings where required, maintaining a professional and approachable presence
Arrange access to properties for contractors, utility providers, and deliveries as necessary
Manage the secure issuance and replacement of property keys and access fobs
Ensure all managed estates are adequately and appropriately insured at all times
Handle insurance claims involving property damage, loss, or liability

Job Responsibility

Respond promptly to maintenance and repair requests from tenants or residents
Coordinate and oversee routine maintenance tasks such as cleaning, gardening, and communal lighting
Schedule and liaise with approved contractors for specialist works
Serve as the primary point of contact for all tenant and resident queries, issues, and complaints
Issue formal correspondence including notices, updates, and service-related communication
Organise and support resident meetings where required
Manage the secure issuance and replacement of property keys and access fobs
Ensure all managed estates are insured
Handle insurance claims involving property damage, loss, or liability
Monitor compliance with lease or tenancy terms

What we offer

Parking

Parttime

Facility Management Specialist

Secure, build and maintain physical locations - from stores to offices to factor...

Location

Canada , Richmond

Salary:

19.37 USD / Hour

IKEA

Expiration Date

Until further notice

Requirements

Minimum of 3 years experience in a multi-unit facilities management organization, preferably in a high-volume retail sector
Academic degree or professional qualification in Facilities Management (or equivalent) (asset)
Technical knowledge and a minimum of 3 years practical experience in facility systems including electrical and lighting, mechanical and HVAC, structural, site, building automation and energy management
Proven experience in working with sustainability and the environment from a facility management perspective
Working knowledge of CAFM (computer aided facility management) systems (asset)

Job Responsibility

Communicate confidently and clearly in the local language as well as basic English proficiency
Coordinate operational tasks related to internal work and work executed by external FM suppliers in collaboration with the Unit FM Manager
Collaborate with external FM service providers and follow-up on the service quality to the Unit FM Manager
Coordinate and execute internal FM-related checks and reviews
Participate in internal and external audits and certifications within the FM scope
Inspect FM services including administrating FM tools (ex. CAFM), IWAY maintenance and spot checks
Follow-up on permits, licenses, certificates and reporting measures to stay compliant with local and international legislation
Collaborate with 3rd parties regarding FM related services and property related assets to secure compliance with local regulations and authorities

What we offer

Wellness days
Extended health, dental, and vision coverage (for you and your family)
RRSP with IKEA contribution matching options
Eligibility for our annual IKEA bonus incentive plan
Flexible spending account
Life insurance
Merchandise and restaurant discounts
Free drinks and different healthy meal options in the co-worker restaurant
Parental leave
Bereavement leave

Fulltime

Facility Management Specialist

Without us our many co-workers and customers wouldn’t have an IKEA to go to. We ...

Location

Canada , Richmond

Salary:

19.37 CAD / Hour

IKEA

Expiration Date

Until further notice

Requirements

You have a minimum of 3 years experience in a multi-unit facilities management organization, preferably in a high-volume retail sector
You have an academic degree or professional qualification in Facilities Management (or equivalent) (asset)
You have technical knowledge, and a minimum of 3 years practical experience, in facility systems
including electrical and lighting, mechanical and HVAC, structural, site, building automation and energy management
You have proven experience in working with sustainability and the environment from a facility management perspective
You have working knowledge of CAFM (computer aided facility management) systems. (Asset)

Job Responsibility

Ability to communicate confidently and clearly in the local language as well as basic English proficiency
Coordinate operational tasks related to internal work and work executed by external FM suppliers in collaboration with the Unit FM Manager
Collaborate with external FM service providers and follow-up on the service quality to the Unit FM Manager
Coordinate and execute internal FM-related checks and reviews as well as participate in internal and external audits and certifications within the FM scope
Secure FM excellence by inspecting FM services including, administrating FM tools (ex. CAFM), IWAY maintenance and spot checks
Follow-up on permits, licenses, certificates and reporting measures in order to stay compliant with local and international legislation as well as internal rules and requirements regarding the FM scope within Ingka
Collaborate with 3rd parties regarding FM related services and property related assets in order to secure compliance with local regulations and authorities

What we offer

Wellness days (in addition to your vacation days!)
Extended health, dental, and vision coverage (for you and your family)
RRSP with IKEA contribution matching options
Eligibility for our annual IKEA bonus incentive plan
Flexible spending account
Life insurance
Merchandise and restaurant discounts (plus free drinks and different healthy meal options in the co-worker restaurant, where available)
Parental leave
Bereavement leave
Employee assistance program (that helps you support your mental, physical, and financial wellbeing)

Fulltime

Reception & Office Support Specialist

Our client is seeking a dynamic Reception & Office Support Specialist to be the ...

Location

United Kingdom , London

Salary:

14.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

cheerful, proactive individual with excellent communication skills
strong organisational abilities and a keen eye for detail
experience in office support, reception, or administrative roles is a plus
team player who can juggle multiple tasks with a smile

Job Responsibility

Greet and assist visitors, clients, and team members with a warm, professional smile
manage incoming calls and direct inquiries to the right staff members
coordinate visitor access and uphold security protocols
handle incoming and outgoing mail, deliveries, and courier services
collaborate with the Office Manager to maintain a clean, safe, and efficient office environment
identify and implement improvements to enhance office processes
negotiate with suppliers for the best deals on office supplies and services
oversee cleaning and security teams to ensure high standards are met
prepare and set up meeting rooms, ensuring they are equipped with necessary technology and refreshments
assist in scheduling and organising internal meetings and events for seamless logistics

What we offer

Be part of a vibrant and supportive team where your contributions matter
enjoy opportunities for professional growth and development
work in a friendly environment that values collaboration and innovation

Fulltime

Estates Utilities Administrator

Estates Property Administrator – Utilities. 6 – 12 Months Fixed Contract. 37.5hr...

Location

United Kingdom , Leeds

Salary:

30000.00 GBP / Year

Horizon Care and Education Group

Expiration Date

December 22, 2026

Requirements

Strong organizational skills/attention to detail
Strong Microsoft Office skills
Strong administrative experience
Undertake personal development training where required
Any other duties relevant to the post as requested

Job Responsibility

Specialist Estates admin support function within Estates and Facilities Department, specifically for Utilities and other regular payments for properties in our portfolio
Other general administrative duties also expected
Collating, recording and maintain accurate records of utility and other data
Utilizing internal Salesforce software, Microsoft Office, emails and telephone calls
Responsible for ensuring correct and up to date information is shared
Having a dotted line into the central finance department, to ensure timely sharing of information
General Office administration

What we offer

Blue Light Card
Colleague referral scheme with cash rewards – earn up to £2500 per referral! *
Financial wellbeing service
Life Assurance
Tastecard - spectacular savings on dining, pizza, cinema tickets, supermarkets, and UK attractions!
Opportunity to progress in your career through our Education Academy, and ongoing training and professional development
Comprehensive and tailored induction programme including face-to-face training, online modules, shadowing, and local induction period
Face-to-face therapeutic training and support for all colleagues via our SHINE programme
Access to a wide range of free online courses for all colleagues on a variety of topics
Employee assistance programme – free, confidential support

Fulltime

Correspondence Support Specialist

The Correspondence Support Specialist provides administrative services support t...

Location

United States , Washington, DC

Salary:

17.75 - 20.00 USD / Hour

Chickasaw Nation Industries, Inc (CNI)

Expiration Date

Until further notice

Requirements

Must be able to obtain a moderate level Public Trust clearance by successfully passing a background check consisting of a criminal and credit security investigation
This security investigation requires U.S. Citizenship or Green Card
Ability to compose correspondence from draft to final version, in both electronic and hard copy formats
Knowledge of the organization's formatting, routing, and control procedures to properly process correspondence
Operational knowledge of standard office practices and procedures
Proficient in the use of standard office equipment such as computers, typewriters, copiers, fax machines, telephone systems and office automation systems
Skilled proficiency in the use of Microsoft Windows and Office programs (i.e., Word, Excel, Outlook, PowerPoint, SharePoint, etc.)
Knowledgeable and proficient in the use of the English language as to professional business grammar, spelling, punctuation and capitalization in the preparation of correspondence, reports and presentations
Working knowledge of business records management and filing processes
Excellent proofreading and editing skills

Job Responsibility

Supports staff with workflow, processes, deliverables and other responsibilities as required
Prepares outgoing correspondence and makes minor edits
Receives and routes correspondence from, and to, the appropriate action office(s)
Requests and provides correspondence status updates
Updates trackers/databases to ensure status of action items conveys the current disposition
Tracks deadlines and provides status reports
Interfaces effectively with FAA staff and offices, and external clients
Coordinates work with other offices, as required
Provides mail services that include providing for mail distribution to the appropriate offices, mail distribution boxes, central mail facility, or other specified offices

What we offer

Medical
Dental
Vision
Company Life Insurance
Short-Term and Long-Term Disability Insurance
401(K) Immediate Vesting
Professional Development Assistance
Legal Aid Assistance Program
Family Planning / Fertility Assistance
Personal Time Off

Fulltime

Parts Admin Specialist

Edwards Chrysler Dodge Jeep Ram at Village Pointe in Omaha, NE is looking for a ...

Location

United States , Omaha

Salary:

Not provided

Edwards Auto Group

Expiration Date

Until further notice

Requirements

Personal, friendly and willing to listen
Good interpersonal communication skills
Familiarity with inventory is preferred but not required
Positive attitude and a willingness to help others

Job Responsibility

Clerical duties including tracking, ordering, invoicing and other duties assigned by management
Working with Technicians, advisors and customers to assist them in finding the parts they need
Assist with inventory management and verify that all parts are correctly stocked and displayed correctly
Organize parts and participate in modifying displays to reflect the current inventory
Label different parts based on their function and price using predetermined methods for organization and documentation
Inspect returned parts to find defects and promptly assist employees and customers with a replacement
Participate in accepting shipments of parts, sending orders to customers and documenting all inventory that enters and exits the facility

Credentialing Specialist

The Credentialing Specialist will be responsible for timely submission and follo...

Location

United States , Overland Park

Salary:

Not provided

Aria Care Partners

Expiration Date

Until further notice

Requirements

Minimum two years of health insurance credentialing experience preferred
Prior data management/data integrity experience preferred
Associates degree preferred
Proficient with Microsoft Office, including Excel, Word, and Outlook
Excellent organization and communication skills
Quick thinking, positive, and professional, with demonstrated problem solving, attention to detail, and critical thinking skills
Ability to work independently, set priorities, and meet deadlines
Adapt to changes in work environment, manage competing demands and deal with frequent change, delays, or unexpected events
Able to work in a team environment

Job Responsibility

Prepare and submit credentialing applications and supporting documentation for the purpose of enrolling groups and providers with Commercial, Medicare, and Medicaid networks
Follow up on the status of applications for providers with payers, tracking progression of pending and completed work
Maintains accurate and up-to-date database of information including provider credentials and payer statuses
Works closely with internal teams to communicate approvals and work through denials as necessary
Maintains knowledge of current payer requirements across multiple states and service lines
Maintain strict level of confidentiality and HIPAA compliance
Familiarity with state licensing requirements and provider onboarding tasks
Familiarity with various payer portals and CAQH
Contact providers and payers, by phone or email, for updates and/or to request missing information
Ensure group and provider information is current/accurate with health insurance payers

What we offer

PTO and Paid Holidays for FT Employees
401k Retirement Plan with Company Match
Insurance programs including medical, dental, vision, company match for your HSA, FSA, company-paid EAP, and life and disability insurance, and more

Fulltime

Administrative Specialist – Facilities

Massachusetts Municipal Association

Location:
United States , Reading

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 13, 2026

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Administrative Specialist – Facilities

Massachusetts Municipal Association

Location:United States , Reading

Category:Office Administration

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:March 13, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Administrative Specialist – Facilities

Facilities Administrator

Facility Management Specialist

Facility Management Specialist

Reception & Office Support Specialist

Estates Utilities Administrator

Correspondence Support Specialist

Parts Admin Specialist

Credentialing Specialist

Location:
United States , Reading

Category:
Office Administration

Contract Type:
Not provided

Job Posted:
March 13, 2026