Administrative services professional Job at Beacon Hill (Fort Washington)

Administrative services professional

This contract-to-hire role supports a dynamic team, manages day-to-day functions...

Location

United States , Fort Washington

Salary:

23.00 - 25.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Outgoing, friendly, and helpful with strong interpersonal skills
Highly organized with the ability to manage competing priorities
Skilled in written and verbal communication
Comfortable working in a fast-paced environment and adapting to changing needs
Bachelor's degree required

Job Responsibility

Manage day-to-day office operations to ensure efficiency and smooth workflows
Handle phone and email communications with clarity and professionalism
Maintain confidentiality and exercise discretion in all tasks
Balance and prioritize multiple requests across departments
Take on assignments and research projects from various teams

Fulltime

Senior Administrative Assistant (Administrative Support Assistant III) - Financial Services Sales

Capital One is looking for an exceptionally bright, multitasking, and self-motiv...

Location

United States , Plano

Salary:

73500.00 - 83900.00 USD / Year

Capital One

Expiration Date

Until further notice

Requirements

High School Diploma, GED or equivalent certification
At least 2 years of Administrative experience
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Job Responsibility

Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
Prepare professional business communication documents including memos, letters, and emails
Build and maintain good business relationships with executives and administrative staff across the organizations
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
Promote a fun and team-oriented work environment

Fulltime

Assistant Vice President, Professional Services Group

Assistant Vice President, Professional Services Group. Looking to assist the tea...

Location

United States , New York

Salary:

90000.00 - 110000.00 USD / Year

Aon

Expiration Date

Until further notice

Requirements

3+ years of insurance experience in property and casualty lines (Professional Liability, Employment Practices Liability, D&O or cyber) preferred
Property and Casualty Broker License is required for this role or obtain within 6 months
Ability to prioritize, multitask and monitor workflows
Exceptional work ethic and integrity
Strong written and verbal communication skills
High emotional IQ and strong self-awareness
Experience as a collaborative
Motivated and self-directed
Strong attention to detail
Trains and mentors others

Job Responsibility

Participate in, and assist the team with, the delivery of services and insurance advice to clients
Liaise with senior client contacts regarding their insurance programs, program’s performance, and in response to requests and inquiries
Prepare underwriting submissions and claims exhibits for clients
Request and review insurer quotes and binders for accuracy of terms and conditions
Request and review policy documentation and endorsements and prepare wording comparisons across different risks, when required
Prepare premium invoices compute applicable taxes, and track the receipt and flow of premium payments
Support the accurate organization and administration of clients’ claims data and its extraction for reporting
Prepare and analyze statistical exhibits and presentations in relation to historical program performance
Collaborate with team members and follow best practice guidelines
Prepare reports, summaries, papers, and meeting materials for delivery directly to clients

What we offer

401(k) savings plan with employer contributions
employee stock purchase plan
consideration for long-term incentive awards at Aon’s discretion
medical, dental and vision insurance
various types of leaves of absence
paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws
short-term disability and optional long-term disability
health savings account
health care and dependent care reimbursement accounts
employee and dependent life insurance and supplemental life and AD&D insurance

Fulltime

Professional Services Operations Administrator

Medius is seeking a Professional Services Operations Administrator to support th...

Location

Tunisia , Tunis

Salary:

Not provided

Medius

Expiration Date

Until further notice

Requirements

3+ years of experience in Professional Services Operations, Finance Operations, Project Administration, or a related field
Strong attention to detail with the ability to interpret commercial agreements, contracts, and Statements of Work
Experience working with Salesforce (SFDC) and/or Professional Services Automation (PSA) tools such as Cloud Coach
Strong organizational skills and process-oriented mindset
Ability to manage multiple priorities and collaborate effectively across functions
Strong analytical and problem-solving skills with a focus on root-cause identification and resolution

Job Responsibility

Review signed Order Forms (OFs) and Statements of Work (SOWs) to ensure completeness, accuracy, and compliance with internal standards
Validate commercial terms including billing structures, milestones, pricing, and discounts
Identify and proactively escalate inconsistencies, missing information, or potential risks
Configure projects accurately within core systems, ensuring proper alignment between opportunities, projects, and financial data
Ensure projects are fully configured and invoicing-ready prior to delivery kickoff
Validate billing schedules, milestone structures, and rate configurations against contractual agreements
Partner with Delivery Managers and Finance to confirm invoicing readiness and minimize billing errors
Support alignment between time-tracking tools and invoicing processes
Perform pre-invoice validation checks to reduce rework, credits, and customer-facing billing issues
Collaborate closely with Finance to ensure alignment between project setup, invoicing, and revenue recognition

What we offer

medical
dental
vision coverage
paid time off
retirement benefits

Fulltime

Reception/Office Services Administrative

As an Office Services Administrative/Reception at our Victoria office, you’ll wo...

Location

Canada , Victoria

Salary:

23.00 CAD / Hour

Randstad

Expiration Date

July 27, 2026

Requirements

A minimum of 1 + years of relevant experience in office services, previous experience working in a Professional Services Firm preferred
High school diploma required, post-secondary education an asset
Experience with Microsoft Office 365 – Must have
Strong written and verbal communication skills
Customer service oriented
Listening skills and the ability to communicate effectively with the team, other staff and customers
Excellent judgment and strong problem-solving skills
Ability to adapt, meet tight deadlines and be flexible
Ability to reorganize work according to changing priorities
Comfortable with intermediate software functionalities as well as with technology and the ability to adapt, learn and invest in continuing education

Job Responsibility

Provide office services to the business and ensure the smooth running of the office
Coordination of Premier Office for all incoming and outgoing tasks regarding mail, courier, printing and scanning
First point of contact to internal staff and clients. responsible to greet clients or vendors when entering premises and provide refreshments
Handle incoming calls and operating switchboard
Responsible for all mail including outgoing domestic and international couriers using FedEx & DHL system, PremierShipping, or the local courier online system for placing courier requests
Responsible for receiving, verifying, inspecting and logging in all inbound PremierOffice courier packages
Utilizing the PremierOffice database to update requisitions with tracking information
Responsible for all printing and scanning requests
Print and coordinate complex copy reports, including booklets and proposals Communicate and coordinate with external clients of availability when sending sensitive documents to them
Advise internal clients of rush inbound urgent packages and envelopes

What we offer

Gain experience working for a leading and globally recognized firm
Work full time hours on a 6 month assignment
Earn a competitive pay rate
Strong potential of extension

Fulltime

Professional Services Manager

Right across infrastructure, there’s a requirement to not only maintain, but als...

Location

United Kingdom , Elton Park, Ipswich

Salary:

Not provided

Social Value Portal Ltd

Expiration Date

Until further notice

Requirements

Experience of leading and managing a large multi-disciplinary team in a senior management position
Extensive project management experience/skills
Extensive design and construction experience in the highway and maintenance sector
Experience of financial management and reporting, management of commercial issues, management of risk and opportunity
Extensive experience of resource planning, programme management, including use of ASTA Enterprise software or similar
Experience of managing CDM in design and construction
Computer literate particularly with packages such as CAD, Microsoft Excel and Word
Experience of the NEC suite of contract documents and contract administration
UK/EEC driving licence

Job Responsibility

Supporting and reporting to the Suffolk Highways Business Director
Overall responsibility for the professional services provided by Suffolk Highways
Collaborate with client and other Suffolk Highways teams, including construction, commercial and programme management, to deliver coherent solutions
Reviewing and agreeing technical briefs for work
Ensure work complies with required Health & Safety and Environmental legislation and internal quality standards and processes
Senior focal point for internal customer liaison/communication
Ensure effective utilisation and co-ordination of technical resources including professional services supply chain, including full P&L responsibility

What we offer

Matched or contributory pension scheme
Online GP service, 24 hours a day, 365 days a year
Employee assistance programme
My Rewards portal, access to 1000’s of retail discounts
Life assurance
Cycle to work, salary finance and give as you earn schemes
Enhanced maternity, paternity leave and adoption leave
Reward and recognition scheme
Company car and fuel card with a range of EV and hybrid vehicles to choose from
My Car Choice our salary sacrifice EV/ Hybrid car scheme

Fulltime

Manager, Professional Services

Make an impact with NTT DATA. Join a company that is pushing the boundaries of w...

Location

India , Bangalore

Salary:

Not provided

NTT DATA

Expiration Date

Until further notice

Requirements

Advanced business and commercial orientation and with a supporting interest in technology
Advanced knowledge of technical services, IT service management, and related technologies
Ability to stay up to date with industry trends, emerging technologies, and best practices
Advanced knowledge of technical services concepts, IT service management (ITSM) practices, and industry best practices
Advanced understanding of various information technology domains, including infrastructure, cloud services, cybersecurity, application management, networks, data center and collaboration
Excellent client-facing and communication skills, with the ability to build and maintain strong client relationships
Advanced management qualities, including the ability to inspire and mentor a team
Ability to facilitate presentation of technical and complex matters to a diverse audience
Ability to analyze data and produce reports on issues and recommend resolutions
Ability to multi-task, set priorities and meet deadlines

Job Responsibility

May contribute to strategy development and manages the implementation of strategy to achieve revenue and expense targets
Collaborates with internal stakeholders to set the standard for client satisfaction and assists with the development of client service policies, procedures and standards that will ensure the continued satisfaction of our clients
Manages and coordinates initiatives to solve client problems
Assists with complaint handling or any major incidents that require intervention and ensures the prompt resolution of these incidents
Ensures that assigned infrastructure at the client site is configured, installed, tested and operational
Ensures the identification and development of a feedback
complaints and problem-solving procedure for clients to use thereby ensuring proactive incident management at client sites
Takes full ownership for managing efficiency levels, streamlining procedures to deliver customer excellence
Manages resource capacity to achieve service level agreements
Participates in client reviews to proactively manage client service level requirements and fulfilment

Fulltime

Administrative Services Coordinator

This job is responsible for tasks related to opening, sorting, and delivering in...

Location

United States , Parkersburg

Salary:

Not provided

Highmark Health Options

Expiration Date

Until further notice

Requirements

High School Diploma or GED
3-5 years of related, progressive experience
Strong written and oral communication skills
Strong relationship building skills
Client focused with strong business acumen
Self-starter with the ability to work under pressure independently and as part of a team
Ability to think strategically and act proactively to create strong trust and confidence with business units
Strong innovative problem-solving capabilities
lifting up to 50 lbs

Job Responsibility

Delivery and Pick Up of Materials
Transport various materials with varying degrees of importance, ensuring deadlines are met when delivering time sensitive material
Use corporate package/item tracking technology to deliver and research mail pieces or packages as needed
Safely maneuver carts throughout building without causing damage
Perform internal pickup and delivery of mail through mail mobiles and mail carts
Transport computer reports from the Print Shop/Output Services to appropriate departments and buildings
Assist with the internal distribution of mass mailings to all employees
Separate outgoing mail by business unit and identify appropriate mail for overnight courier distribution
Coordinate and prepare outbound express shipments via FedEx. UPS, USPS, etc.
Provide input for quality improvement of daily Mail Center processes to facilitate efficient use of time, technology and team members

Fulltime

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Administrative services professional

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Administrative services professional

Administrative services professional

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