CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Administrative Services Coordinator

United States, Houston Contract work · Job Posted June 09, 2026
Apply Position
Job Link Share

Job Description

We are looking for an organized Administrative Services Coordinator to provide onsite office support, while helping day-to-day property and administrative operations run smoothly. This Long-term Contract opportunity is ideal for someone who is comfortable handling documents, coordinating requests, supporting financial processes, and communicating with internal teams and external partners. The role offers a steady Monday through Friday schedule and the potential for extension or a longer-term opportunity based on business needs.

Job Responsibility

  • Provide daily administrative support by organizing records, managing documents, and assisting with routine office activities
  • Maintain accurate tenant, vendor, and property files, including items such as insurance documentation and lease-related records, in alignment with company standards
  • Create and track service requests for vendors, following up on progress to help ensure timely completion of assigned work
  • Support lease administration by preparing abstracts, updating lease information, and assisting with related reporting and record maintenance
  • Process invoices by assigning appropriate coding, entering details into the accounting system, and routing documentation for payment
  • Assist with accounts payable and accounts receivable tasks, including preparing status worksheets and reconciling outstanding balances
  • Respond to general inquiries from clients, coworkers, and supervisors in a thorough and service-oriented manner
  • Prepare routine correspondence, reports, and other administrative materials to support departmental operations

Requirements

  • 0-2 years of administrative, office support, or related experience
  • High school diploma or equivalent required
  • Proficiency with Microsoft Office applications and basic computer systems
  • Ability to read and interpret written instructions, memos, and routine correspondence with accuracy
  • Strong written and verbal communication skills, including the ability to present information clearly to internal teams
  • Basic understanding of financial concepts, including invoice handling, simple calculations, and percentage-based figures
  • Ability to handle standard office situations independently, ask questions when clarification is needed, and resolve routine problems effectively
  • Strong organizational skills with the ability to manage files, schedules, and multiple priorities in an onsite environment

What we offer

  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Administrative Services Coordinator

8 matching positions

Administrative Services Coordinator

This job is responsible for tasks related to opening, sorting, and delivering in...
Location
Location
United States , Parkersburg
Salary
Salary:
Not provided
wv.highmarkhealthoptions.com Logo
Highmark Health Options
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School Diploma or GED
  • 3-5 years of related, progressive experience
  • Strong written and oral communication skills
  • Strong relationship building skills
  • Client focused with strong business acumen
  • Self-starter with the ability to work under pressure independently and as part of a team
  • Ability to think strategically and act proactively to create strong trust and confidence with business units
  • Strong innovative problem-solving capabilities
  • lifting up to 50 lbs
Job Responsibility
Job Responsibility
  • Delivery and Pick Up of Materials
  • Transport various materials with varying degrees of importance, ensuring deadlines are met when delivering time sensitive material
  • Use corporate package/item tracking technology to deliver and research mail pieces or packages as needed
  • Safely maneuver carts throughout building without causing damage
  • Perform internal pickup and delivery of mail through mail mobiles and mail carts
  • Transport computer reports from the Print Shop/Output Services to appropriate departments and buildings
  • Assist with the internal distribution of mass mailings to all employees
  • Separate outgoing mail by business unit and identify appropriate mail for overnight courier distribution
  • Coordinate and prepare outbound express shipments via FedEx. UPS, USPS, etc.
  • Provide input for quality improvement of daily Mail Center processes to facilitate efficient use of time, technology and team members
  • Fulltime
Read More
Arrow Right

Administrative Services Coordinator

This job is responsible for tasks related to opening, sorting, and delivering in...
Location
Location
United States , Parkersburg
Salary
Salary:
Not provided
ahn.org Logo
Canonsburg General Hospital
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School Diploma or GED
  • 3-5 years of related, progressive experience
  • Strong written and oral communication skills
  • Strong relationship building skills
  • Client focused with strong business acumen
  • Self-starter with the ability to work under pressure independently and as part of a team
  • Ability to think strategically and act proactively to create strong trust and confidence with business units
  • Strong innovative problem-solving capabilities
  • lifting up to 50 lbs
Job Responsibility
Job Responsibility
  • Delivery and Pick Up of Materials
  • Transport various materials with varying degrees of importance, ensuring deadlines are met when delivering time sensitive material
  • Use corporate package/item tracking technology to deliver and research mail pieces or packages as needed
  • Safely maneuver carts throughout building without causing damage
  • Perform internal pickup and delivery of mail through mail mobiles and mail carts
  • Transport computer reports from the Print Shop/Output Services to appropriate departments and buildings
  • Assist with the internal distribution of mass mailings to all employees
  • Separate outgoing mail by business unit and identify appropriate mail for overnight courier distribution
  • Coordinate and prepare outbound express shipments via FedEx. UPS, USPS, etc.
  • Provide input for quality improvement of daily Mail Center processes to facilitate efficient use of time, technology and team members
  • Fulltime
Read More
Arrow Right

Administrative Services Coordinator

We are looking for an organized and personable Administrative Services Coordinat...
Location
Location
United States , Shepherdsville
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of two years of experience in administrative or front desk roles
  • High school diploma or equivalent education
  • Proficiency in Microsoft Office Suite and basic computer functions
  • Excellent communication skills and a friendly, approachable demeanor
  • Ability to multitask and prioritize tasks effectively
  • Strong organizational skills with attention to detail
Job Responsibility
Job Responsibility
  • Oversee front desk operations, including greeting visitors and managing inquiries
  • Conduct cold calls to vendors to establish and maintain effective relationships
  • Handle various paperwork and ensure accuracy and timely completion
  • Perform general administrative tasks to support day-to-day operations
  • Utilize Microsoft Office Suite and other computer systems to manage documentation and communications
  • Assist with resolving customer complaints in a courteous and timely manner
  • Collaborate with internal teams to ensure smooth workflow and operational efficiency
  • Maintain and update records using Maximo or other content management systems
  • Provide exceptional customer service while managing multiple priorities
  • Ensure compliance with organizational policies and procedures
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • Fulltime
Read More
Arrow Right

Administrative Support Assistant/Office Services Coordinator

The Administrative Support Assistant / Office Services role in our Miami office ...
Location
Location
United States , Miami
Salary
Salary:
Not provided
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School Diploma or equivalent required
  • Associate’s or Bachelor’s degree preferred
  • Prior experience in legal administrative support, office services, or reception is a plus
  • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Excellent communication skills, both written and verbal
  • Strong organizational and time management skills
  • Ability to maintain confidentiality and handle sensitive information
  • Professional demeanor and dependable work ethic
Job Responsibility
Job Responsibility
  • Provide overflow secretarial support to attorneys and Legal Administrative Assistants
  • Edit, format, and proofread correspondence, memos, reports, and legal documents
  • Maintain calendars, schedule meetings, and arrange travel
  • Enter attorney time for billing and assist with monthly billing processes
  • Handle expense reimbursements, check requests, and invoice processing
  • Maintain and retrieve client files (electronic and hard copy)
  • Collaborate across teams
  • Perform general clerical tasks including copying, scanning, faxing, and filing
  • Prepare courier packages
  • Distribute mail and manage supply inventory
  • Fulltime
Read More
Arrow Right

Facilities Coordinator / Administrative Coordinator

We are seeking a proactive and detail-oriented Facilities Coordinator / Administ...
Location
Location
United States
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent required
  • associate’s or bachelor’s degree preferred
  • 2+ years of experience in administrative, facilities, office coordination, or similar roles
  • Strong organizational and time-management skills
  • Ability to multitask and prioritize competing requests
  • Proficiency in Microsoft Office (Outlook, Word, Excel)
  • Strong communication and customer service skills
  • Comfortable working independently and problem-solving in real time
Job Responsibility
Job Responsibility
  • Coordinate maintenance, repairs, and service requests with vendors and building management
  • Monitor facility conditions and address issues related to safety, cleanliness, and functionality
  • Manage vendor relationships (janitorial, utilities, security, maintenance, office services)
  • Track service contracts, work orders, and facilities-related expenses
  • Support office moves, space planning, and workstation setups
  • Ensure compliance with safety procedures and company standards
  • Provide general administrative support to office leadership and teams
  • Answer phones, manage calendars, and coordinate meetings
  • Order and manage office supplies and inventory
  • Maintain records, files, and documentation (digital and physical)
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Senior Administrative Assistant (Administrative Support Assistant III) - Financial Services Sales

Capital One is looking for an exceptionally bright, multitasking, and self-motiv...
Location
Location
United States , Plano
Salary
Salary:
73500.00 - 83900.00 USD / Year
capitalone.com Logo
Capital One
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School Diploma, GED or equivalent certification
  • At least 2 years of Administrative experience
  • At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
Job Responsibility
Job Responsibility
  • Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
  • Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
  • Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
  • Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
  • Prepare professional business communication documents including memos, letters, and emails
  • Build and maintain good business relationships with executives and administrative staff across the organizations
  • Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
  • Promote a fun and team-oriented work environment
  • Fulltime
Read More
Arrow Right

Communication and Administrative Services Analyst

OCM Comms and Admin Analyst plays a key role in ensuring that organizational pro...
Location
Location
Mexico , Guadalajara
Salary
Salary:
Not provided
https://www.baxter.com/ Logo
Baxter
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Excellent communication skills, both written and verbal
  • Excellent active listening skills
  • Ability to clearly articulate messages to a variety of audiences
  • Ability to establish and maintain positive relationships
  • Ability to influence others and move toward a common vision or goal
  • Flexible and adaptable
  • able to work in ambiguous situations
  • Resilient and tenacious with a propensity to persevere
  • Forward looking with a broad approach
  • Organized, with inclination for planning strategy and tactics
Job Responsibility
Job Responsibility
  • Communication Strategy: Designing, developing, and delivering key communications for the Global IT Center (GITC), such as town halls local and global, office communication screens, email communications, and social media
  • GITC Events and Internal Projects: Leading GITC events and internal initiatives, supporting employee committees, engaging with local universities, supporting branding and talent acquisition events, and contributing to overall employee engagement activities
  • Vendor Coordination: Managing and coordinating HR-related vendors, including MidocOnline, English classes, and Total Pass (wellness program) and others
  • Internship program and summer camps, such as Baxter's TalentLab project
What we offer
What we offer
  • Paid Time Off
  • Employee Heath & Well-Being Benefits
  • Continuing Education/ Professional Development
  • Support for Parents
  • Employee Assistance Program
Read More
Arrow Right
New

Administrative Coordinator

Attention Administrators in the Halton area! Do you have experience as an Coord...
Location
Location
Canada , Burlington
Salary
Salary:
Not provided
https://www.randstad.com Logo
Randstad
Expiration Date
July 30, 2026
Flip Icon
Requirements
Requirements
  • 1-2 years of experience in an administrative or coordination role
  • Working knowledge of Microsoft office suite (Outlook, Excel, Word, Teams)
  • Self-starter, efficient, organized
  • Capable of consistently producing high quality work under pressure and in a timely fashion
  • Strong proficiency in order entry systems
  • Strong attention to detail and organizational skills
  • Ability to work well with others and follow instructions
  • Being flexible and adaptable to the work requirements
  • Ability to work in a fast pace environment and help the team when needed
Job Responsibility
Job Responsibility
  • Managing and overseeing multiple accounts, delivering exceptional customer service delivery throughout
  • Process orders received via fax, email and phone on a daily basis and provide confirmation when requested
  • Process orders and client information through the ERP System
  • Process billing and bills of landing
  • Adhere to all procedures and work instructions in performing the job
  • Communicate with various internal departments on a regular basis for customer/product related issues, including backorders, emergency shipments, customer account status, invoices, returns processing etc.
  • Booking appointments online or through the customer portal
  • Maintain accurate information regarding backorders
  • Responsible for customer account setup and customer file maintenance
What we offer
What we offer
  • Be connected with top employers in the Halton area
  • Speak to a recruiter about your career goals
  • Keep up-to-date on top skills in the market to elevate your career search
Read More
Arrow Right