Administrative Services Associate

• Answer incoming calls and provide assistance or direct inquiries to the appropriate department
• Welcome and assist guests in a courteous and detail-focused manner, ensuring visitor protocols are followed
• Review, validate, and submit invoices for approval while addressing any discrepancies with relevant departments
• Prepare and monitor purchase orders, ensuring accurate documentation and timely follow-up
• Manage contract renewal tracking and support vendor communications for order fulfillment
• Maintain and update databases, ensuring records are accurate and confidential files are properly organized
• Utilize Microsoft Office Suite for daily tasks, including creating documents, spreadsheets, and presentations
• Troubleshoot basic technical issues and navigate various systems and applications effectively
• Collaborate with the management team to support ongoing administrative and property management needs
• Ensure high standards of office productivity and organization are consistently maintained

• Strong communication skills with the ability to interact professionally with guests, vendors, and team members
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Solid organizational abilities to manage multiple tasks and maintain accurate records
• Familiarity with general computer operations and troubleshooting basic technical issues
• Ability to handle guest reception duties with confidence and professionalism
• Previous experience in administrative roles or property management is preferred but not required
• A minimum of 0-2 years of relevant work experience
• High attention to detail and a team-oriented mindset

Previous experience in administrative roles or property management

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan