CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Administrative Services Assistant

United States, Cookeville, Tennessee · Job Posted January 07, 2026
Apply Position
Job Link Share

Job Description

We are looking for a detail-oriented Administrative Services Assistant to join our team in Cookeville, Tennessee. This is a long-term contract position that requires working on-site and supporting administrative functions within the Criminal Justice Information Services Division. The role involves handling sensitive information with accuracy and ensuring compliance with established procedures.

Job Responsibility

  • Verify and update records to ensure accuracy and compliance
  • Process expungement orders and final dispositions, adhering to legal and administrative guidelines
  • Handle fingerprint card submissions, including pulling, scanning, and entering data into appropriate systems
  • Perform general administrative tasks, such as filing, scanning, and maintaining organized records
  • Collaborate with team members to support operational needs and meet deadlines
  • Ensure all documentation and records are processed in alignment with organizational procedures
  • Maintain confidentiality and safeguard sensitive information
  • Provide assistance with hiring processes and other office-related functions as required
  • Prepare reports and summaries related to administrative activities
  • Communicate effectively with internal teams and external stakeholders to facilitate processes

Requirements

  • Proficient in general office functions, including scanning and data entry
  • Familiarity with criminal justice processes, such as dispositions and expungements, is preferred
  • Ability to handle sensitive information with discretion and professionalism
  • Strong organizational and time management skills to manage multiple tasks effectively

Nice to have

Familiarity with criminal justice processes, such as dispositions and expungements

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Administrative Services Assistant

8 matching positions

Administrative Services Assistant

We are looking for a detail-oriented Administrative Services Assistant to suppor...
Location
Location
United States , Jackson
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree in Business Administration, Data Analysis, Criminal Justice, or a related field is preferred
  • Experience in administrative support, data analysis, auditing, or compliance-focused work environments
  • Strong working knowledge of Microsoft Office applications, especially Excel, Word, Outlook, and PowerPoint
  • Ability to manage multiple priorities, maintain organized records, and meet firm deadlines
  • Clear written and verbal communication skills with the ability to work effectively across teams and stakeholders
  • Demonstrated attention to detail and sound judgment when reviewing data and documentation for accuracy
  • Familiarity with training, regulatory, or quality assurance processes is highly valued
Job Responsibility
Job Responsibility
  • Review learning and training records to identify compliance gaps and confirm personnel are meeting required standards
  • Examine submitted documentation for completeness, accuracy, and alignment with established training guidelines
  • Prepare recurring and ad hoc reports that summarize compliance status, participation trends, and training outcomes
  • Support training-related projects by coordinating timelines, tracking deliverables, and communicating updates with internal stakeholders
  • Perform quality reviews on records and program documentation to strengthen consistency and reduce reporting errors
  • Track self-development and other staff learning activity hours to maintain reliable records for oversight purposes
  • Analyze quality metrics and patterns to highlight risks, improvements, and opportunities for stronger program performance
  • Help design and maintain methods for evaluating specialized training events and measuring overall effectiveness
  • Provide administrative and executive support through document preparation, correspondence management, and scheduling assistance
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Administrative Services Assistant

We are looking for an experienced Administrative Services Assistant to join our ...
Location
Location
United States , Cookeville
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in administrative support or a related role
  • Strong proficiency in office functions, including typing and document management
  • Ability to effectively manage schedules and coordinate meetings, both in-person and virtual
  • Familiarity with contract administration and finance processes
  • Excellent communication skills, both verbal and written
  • Demonstrated ability to handle prolonged periods of focused administrative work
  • Knowledge of public administration and business operations
  • Proficiency with tools and systems used for scanning, photocopying, and document organization
Job Responsibility
Job Responsibility
  • Perform a variety of office tasks, including organizing files, photocopying, and scanning documents
  • Answer inbound phone calls professionally and address inquiries or redirect them to appropriate parties
  • Coordinate and schedule meetings, including virtual setups, ensuring efficient communication with stakeholders
  • Take detailed meeting notes and distribute them to relevant team members after discussions
  • Assist with contract administration, finance-related tasks, and other public administration duties
  • Supervise and ensure the timely completion of assigned projects and tasks
  • Manage prolonged periods of administrative work requiring focus and attention to detail
  • Support business operations by maintaining records and ensuring compliance with organizational standards
  • Collaborate with team members to address administrative challenges and streamline processes
  • Provide general assistance to staff and executives, ensuring smooth day-to-day operations
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
Read More
Arrow Right

Senior Administrative Assistant (Administrative Support Assistant III) - Financial Services Sales

Capital One is looking for an exceptionally bright, multitasking, and self-motiv...
Location
Location
United States , Plano
Salary
Salary:
73500.00 - 83900.00 USD / Year
capitalone.com Logo
Capital One
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School Diploma, GED or equivalent certification
  • At least 2 years of Administrative experience
  • At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
Job Responsibility
Job Responsibility
  • Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
  • Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
  • Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
  • Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
  • Prepare professional business communication documents including memos, letters, and emails
  • Build and maintain good business relationships with executives and administrative staff across the organizations
  • Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
  • Promote a fun and team-oriented work environment
  • Fulltime
Read More
Arrow Right

Senior Administrative Assistant (Administrative Support Assistant III) - AI Foundations

Capital One is looking for an exceptionally bright, multitasking, and self-motiv...
Location
Location
United States , New York
Salary
Salary:
88200.00 - 100700.00 USD / Year
capitalone.com Logo
Capital One
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School Diploma, GED or equivalent certification
  • At least 2 years of Administrative experience
  • At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
Job Responsibility
Job Responsibility
  • Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
  • Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
  • Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
  • Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
  • Prepare professional business communication documents including memos, letters, and emails
  • Build and maintain good business relationships with executives and administrative staff across the organizations
  • Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
  • Promote a fun and team-oriented work environment
What we offer
What we offer
  • Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being
  • Fulltime
Read More
Arrow Right

Senior Administrative Assistant (Administrative Support Assistant III) - Ai Foundations

Capital One is looking for an exceptionally bright, multitasking, and self-motiv...
Location
Location
United States , San Jose
Salary
Salary:
88200.00 - 100700.00 USD / Year
capitalone.com Logo
Capital One
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School Diploma, GED or equivalent certification
  • At least 2 years of Administrative experience
  • At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
Job Responsibility
Job Responsibility
  • Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
  • Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
  • Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
  • Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
  • Prepare professional business communication documents including memos, letters, and emails
  • Build and maintain good business relationships with executives and administrative staff across the organizations
  • Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
  • Promote a fun and team-oriented work environment
  • Fulltime
Read More
Arrow Right

Senior Administrative Assistant (Administrative Support Assistant III) - Tech HR Consulting

Senior Administrative Assistant (Administrative Support Assistant III) - Tech HR...
Location
Location
United States , McLean, Virginia; Richmond, Virginia
Salary
Salary:
80900.00 - 92300.00 USD / Year
capitalone.com Logo
Capital One
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School Diploma, GED or equivalent certification
  • At least 2 years of Administrative experience
  • At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
Job Responsibility
Job Responsibility
  • Manage daily calendars for multiple leaders, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
  • Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
  • Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
  • Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
  • Serve as a guide and point of contact for other administrative staff within the organization, fostering a high-performing, team-oriented environment and sharing best practices
  • Prepare professional business communication documents including memos, letters, and emails
  • Build and maintain good business relationships with executives and administrative staff across the organizations
  • Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
  • Promote a fun and team-oriented work environment
What we offer
What we offer
  • health
  • financial
  • other benefits supporting total well-being
  • Fulltime
Read More
Arrow Right

Senior Administrative Assistant (Administrative Support Assistant III) Enterprise Payments

Capital One is looking for an exceptionally bright, multitasking, and self-motiv...
Location
Location
United States , McLean, Virginia; Richmond, Virginia
Salary
Salary:
80900.00 - 92300.00 USD / Year
capitalone.com Logo
Capital One
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School Diploma, GED or equivalent certification
  • At least 2 years of Administrative experience
  • At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
Job Responsibility
Job Responsibility
  • Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
  • Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
  • Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
  • Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
  • Prepare professional business communication documents including memos, letters, and emails
  • Build and maintain good business relationships with executives and administrative staff across the organizations
  • Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
  • Promote a fun and team-oriented work environment
What we offer
What we offer
  • Health, financial and other benefits that support your total well-being
  • Fulltime
Read More
Arrow Right

Financial Services Administrative Assistant

This Administrative Assistant role is integral to ensuring smooth daily operatio...
Location
Location
United States , Amherst
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelors Degree is preferred
  • 3+ years of administrative experience, preferably in the financial sector
  • Demonstrated reliability and a strong work ethic, with the ability to meet deadlines consistently
  • Outstanding organizational skills and the capacity to manage multiple tasks effectively
  • Proven ability to prioritize tasks and remain calm when managing shifting priorities
  • Proficiency in Microsoft Office tools, with a strong focus on Word, Excel, and Outlook
  • mail merge experience is a plus
  • Familiarity with DocuSign and general knowledge of the financial industry are highly desirable
  • Ability to maintain strict confidentiality regarding client and firm information
Job Responsibility
Job Responsibility
  • Serve as the first point of contact by answering client calls, addressing basic inquiries, and coordinating paperwork for financial transactions
  • Greet clients courteously and prepare conference rooms for meetings
  • Manage and update team and support staff calendars to ensure seamless scheduling
  • Handle incoming and outgoing mail, including notifications to the appropriate team members
  • Prepare and process client account paperwork, ensuring accuracy and compliance with custodian requirements
  • Maintain client accounts by managing updates such as address changes, name updates, and authorized signer modifications
  • Facilitate client check deposits and prepare meeting folders with necessary documentation
  • Download daily financial transactions from mutual fund custodians and handle related reporting tasks
  • Draft and track charity donation letters, ensuring copies are sent to clients and recipients
  • Update and manage various spreadsheets, including client mailing lists and task logs, using tools like mail merge
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
Read More
Arrow Right