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Administrative Services Assistant

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Robert Half

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Location:
United States , Jackson

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented Administrative Services Assistant to support training compliance and reporting activities for a correctional training environment in Jackson, TN. This Long-term Contract position is ideal for someone who combines strong administrative judgment with analytical ability and can keep complex records accurate, organized, and audit-ready. The role includes a blend of data review, reporting, coordination, and executive support, with a schedule that combines on-site work and remote flexibility.

Job Responsibility:

  • Review learning and training records to identify compliance gaps and confirm personnel are meeting required standards
  • Examine submitted documentation for completeness, accuracy, and alignment with established training guidelines
  • Prepare recurring and ad hoc reports that summarize compliance status, participation trends, and training outcomes
  • Support training-related projects by coordinating timelines, tracking deliverables, and communicating updates with internal stakeholders
  • Perform quality reviews on records and program documentation to strengthen consistency and reduce reporting errors
  • Track self-development and other staff learning activity hours to maintain reliable records for oversight purposes
  • Analyze quality metrics and patterns to highlight risks, improvements, and opportunities for stronger program performance
  • Help design and maintain methods for evaluating specialized training events and measuring overall effectiveness
  • Provide administrative and executive support through document preparation, correspondence management, and scheduling assistance

Requirements:

  • Bachelor's degree in Business Administration, Data Analysis, Criminal Justice, or a related field is preferred
  • Experience in administrative support, data analysis, auditing, or compliance-focused work environments
  • Strong working knowledge of Microsoft Office applications, especially Excel, Word, Outlook, and PowerPoint
  • Ability to manage multiple priorities, maintain organized records, and meet firm deadlines
  • Clear written and verbal communication skills with the ability to work effectively across teams and stakeholders
  • Demonstrated attention to detail and sound judgment when reviewing data and documentation for accuracy
  • Familiarity with training, regulatory, or quality assurance processes is highly valued

Nice to have:

Familiarity with training, regulatory, or quality assurance processes is highly valued

What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 15, 2026

Work Type:
On-site work
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