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Robert Half Logo Robert Half · Office Administration

Administrative Services Assistant

United States, Cookeville · Job Posted January 15, 2026
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Job Description

We are looking for an experienced Administrative Services Assistant to join our team in Cookeville, Tennessee. This role involves providing essential support to ensure smooth office operations, efficient communication, and effective coordination across various administrative functions. As this is a long-term contract position, the ideal candidate will be detail-oriented, organized, and capable of managing multiple tasks simultaneously.

Job Responsibility

  • Perform a variety of office tasks, including organizing files, photocopying, and scanning documents
  • Answer inbound phone calls professionally and address inquiries or redirect them to appropriate parties
  • Coordinate and schedule meetings, including virtual setups, ensuring efficient communication with stakeholders
  • Take detailed meeting notes and distribute them to relevant team members after discussions
  • Assist with contract administration, finance-related tasks, and other public administration duties
  • Supervise and ensure the timely completion of assigned projects and tasks
  • Manage prolonged periods of administrative work requiring focus and attention to detail
  • Support business operations by maintaining records and ensuring compliance with organizational standards
  • Collaborate with team members to address administrative challenges and streamline processes
  • Provide general assistance to staff and executives, ensuring smooth day-to-day operations

Requirements

  • Proven experience in administrative support or a related role
  • Strong proficiency in office functions, including typing and document management
  • Ability to effectively manage schedules and coordinate meetings, both in-person and virtual
  • Familiarity with contract administration and finance processes
  • Excellent communication skills, both verbal and written
  • Demonstrated ability to handle prolonged periods of focused administrative work
  • Knowledge of public administration and business operations
  • Proficiency with tools and systems used for scanning, photocopying, and document organization

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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