Administrative secretary, Randstad

Administrative secretary

Randstad

Location:
Canada, Pointe-Claire

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Reporting to the Director – Inspection and public security, the jobholder performs a variety of administrative, clerical and general support tasks for departmental staff, including: calendar management; telephone communications; customer service; and translation, drafting and transcribing correspondence and other documents in English and French.

Job Responsibility:

Receive and review incoming mail and forward it appropriately
Draft routine correspondence
Perform error-checking on outgoing correspondence
Track documents and follow up on deadlines, reminding the persons concerned as necessary
Receive, make and redirect telephone calls
welcome visitors
obtain and give out available information
Type various texts based on his or her notes
Keep the calendar of her or his direct manager
Make travel arrangements for her or his direct manager (transportation, accommodations, cash advances, expenditure reporting, etc.)
Make material preparations for meetings and convene them
Attend meetings, take note of the proceedings and write reports or draft minutes
Collect and compile data from various sources
Perform various other secretarial and simple writing tasks
operate standard office equipment (photocopier, fax machine, calculator, etc.)
Perform any other related task

Requirements:

vocational diploma in an appropriate study program
2 years of experience in a similar position
bilingualism and a good knowledge of English and French grammar
knowledge of Word, Outlook, Excel and Kronos
well-developed organizational skills
interpersonal and customer service skills
knowledgeable in drafting minutes, in typing and formatting documents, and in general office and secretarial work practice

What we offer:

35 hours per week
Flexible working hours depending on the season

Additional Information:

Job Posted:
June 04, 2025

Expiration:
July 24, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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