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Randstad Logo Randstad · Office Administration

Administrative Secretary

Canada, Pointe-Claire 50000.00 - 55000.00 CAD / Year · Job Posted May 19, 2026
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Job Description

Reporting to the Director – Inspection and public security, the jobholder performs a variety of administrative, clerical and general support tasks for departmental staff, including: calendar management; telephone communications; customer service; and translation, drafting and transcribing correspondence and other documents in English and French.

Job Responsibility

  • Receive and review incoming mail and forward it appropriately
  • Draft routine correspondence
  • Perform error-checking on outgoing correspondence
  • Track documents and follow up on deadlines, reminding the persons concerned as necessary
  • Receive, make and redirect telephone calls
  • welcome visitors
  • obtain and give out available information
  • Type various texts based on his or her notes
  • Keep the calendar of her or his direct manager
  • Make travel arrangements for her or his direct manager (transportation, accommodations, cash advances, expenditure reporting, etc.)
  • Make material preparations for meetings and convene them
  • Attend meetings, take note of the proceedings and write reports or draft minutes
  • Collect and compile data from various sources
  • Perform various other secretarial and simple writing tasks
  • operate standard office equipment (photocopier, fax machine, calculator, etc.)
  • Perform any other related task

Requirements

  • Vocational diploma in an appropriate study program
  • Two (2) years of experience in a similar position
  • Bilingualism and a good knowledge of English and French grammar
  • Knowledge of Word, Outlook, Excel and Kronos
  • Well-developed organizational skills
  • Interpersonal and customer service skills
  • Knowledgeable in drafting minutes, in typing and formatting documents, and in general office and secretarial work practice

What we offer

  • 35 hours per week
  • Competitive Salary
  • Full benefits Medical, Dental, Vision
  • Work for a leader in the industry
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