Administrative Secretary/Recruitment Co-Ordinator Jobs

HR Smith Group

Location:
United Kingdom, Hereford

Category:
Office Administration

Contract Type:
Not provided

Salary:

25000.00 - 27000.00 GBP / Year

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Job Description:

If you are looking for a new challenge with a global market leader which designs and manufactures aerospace search and rescue equipment, HR Smith Group of Companies is the one for you. We have over 5 decades of experience and are dedicated to finding the perfect solutions for our customers. The HR Smith Group, a world leader in Airbourne antennas, search & rescue equipment and aerospace electronics, has the following vacancy for an enthusiastic person to provide secretarial and reception duties in our Business Administration Centre.

Job Responsibility:

Organise and administrate the recruitment process, including uploading job adverts onto recruitment platforms, sponsorship of adverts, processing applicants, coordinating and updating spreadsheets, reporting documents and communicating with candidates and managers
Answer incoming telephone calls and transferring callers to relevant staff members
Reception duties to include meeting and greeting visitors and guests, issuing visitor passes
Organise visitor refreshments and lunch when requested by Directors or Senior Management
Process and distribute incoming post, faces and emails
General administrative duties to include stock control and ordering of stationary
Keep all telephone directories up to date and distribute through the company, as required
Process and distribute timesheets on a 5-weekly cycle
Control fleet vehicles onsite, ensuring fleet maintenance is kept up to date
Control diary for the booking of conference and meeting rooms as required
Liaise with internal departments and communicating with external 3rd parties
Create agendas, schedules and take minutes for meetings, conferences and other assigned events as and when required
Draft and file documents, as well as entering data and maintaining databases
Assist directors when required with personal and business administration
Distribution of information for promulgation on Company noticeboards
Responsible for ensuring reception desk is manned during office hours with the exception of holidays/sickness
Supervision and training on the receptionist duties
Manage and supervise workloads within reception, as well as drivers/general assistances
Principal point of contact for the facilities department and organisation relating to reception duties

Requirements:

Experience with taking minutes of meetings and have excellent key board skills
Highly proficient using Microsoft Office suite software, Excel, Outlook etc.
Previous reception and customer‑facing experience with a professional, service‑oriented approach
Secretarial background including diary management, scheduling and meeting coordination
Solid administration skills covering filing, documentation and process management
High attention to detail with consistent accuracy under pressure
Outstanding communication, interpersonal, customer service and organisational abilities
Professional, presentable, self‑disciplined and reliable in demanding environments
Approachable, supportive and willing to assist colleagues constructively
Proven supervisory and leadership experience with ability to motivate and manage diverse staff

What we offer:

Free onsite parking
Free refreshments (tea and coffee)
Casual dress
Company social events
Opportunity for company bonuses
Cost of living reviews carried out annually by the Directors
20 days holiday plus bank holidays and your birthday off (to be taken any time in the year)
Long service holiday accrual scheme where you gain 1 extra holiday day per year from 5-10 years’ service up to a maximum of 26 days
Life Insurance Scheme – 3x annual salary
Good job security and stability
Career development opportunities
Free internal training provided as required
Opportunities to progress, promote internally and up skill

Additional Information:

Job Posted:
December 09, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Administrative Secretary/Recruitment Co-Ordinator