Administrative Receptionist Job at Beacon Hill (New York)

Receptionist & Administrative Assistant

Client is seeking a dependable, highly organized Part-Time Receptionist & Admini...

Location

United States , El Segundo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years in an administrative, receptionist, or office support role
Strong organizational and time-management skills
Professional phone etiquette and customer service abilities
Experience handling confidential and sensitive information
Proficiency in Microsoft Office (Word, Excel, Outlook)
Ability to multitask in a fast-paced professional office

Job Responsibility

Serve as the primary point of contact for all inbound and outbound calls
Greet visitors and manage front desk coverage
Coordinate meeting rooms and assist with event scheduling
Provide administrative support to the CEO, President, and COO
Schedule meetings, appointments, and company events
Prepare, update, and manage executive business cards and materials
Assist with travel requests and itinerary coordination
Process expense reports and employee reimbursements
Enter financial data and assist with basic accounting tracking
Handle purchasing requests and vendor coordination

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Parttime

Receptionist / Administrative Support Officer

RECEPTIONIST / ADMINISTRATIVE SUPPORT OFFICER - PROBATION SERVICE Location: New...

Location

United Kingdom , Newham

Salary:

14.91 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Previous administration and/or customer service experience
Strong communication and interpersonal skills
Good IT skills, including Microsoft Word, Excel, Outlook, and Teams
Excellent organisational skills and attention to detail
Ability to manage competing priorities and work effectively under pressure
Professional, resilient, and able to deal with challenging situations appropriately

Job Responsibility

Welcoming visitors and managing reception duties in a professional manner
Booking in visitors, issuing passes, and notifying staff of arrivals
Responding to telephone, email, and face-to-face enquiries
Supporting the day-to-day administration of the office
Managing incoming and outgoing post, deliveries, and office supplies
Maintaining accurate records and updating internal databases
Processing travel warrants and supporting petty cash procedures
Booking meeting rooms and assisting with office coordination tasks
Supporting health and safety procedures, including fire and security checks
Handling confidential and sensitive information in accordance with data protection requirements

What we offer

weekly pay

Fulltime

Bilingual Receptionist Administrative Assistant

ServiceMaster is seeking a professional, organized, and customer-focused Bilingu...

Location

United States , Clackamas

Salary:

24.00 USD / Hour

ServiceMaster by Prince

Expiration Date

Until further notice

Requirements

High School Diploma or equivalent
Minimum of 2 years of experience as a Receptionist or Administrative Assistant
Bilingual in Spanish
Excellent communication and interpersonal skills
Strong organizational and multitasking abilities
Proficiency in Microsoft Office Suite, including Excel
Ability to handle confidential information with discretion and professionalism
Professional appearance and positive demeanor
Strong problem-solving skills and proactive attitude
Ability to remain calm and composed in stressful situations

Job Responsibility

Greet employees, applicants, clients, and visitors in a warm and professional manner
Maintain a clean and welcoming lobby area
Keep kitchen and common areas clean, organized, and restocked
Receive and sign for deliveries and packages
Answer and direct incoming phone calls
Screen employee calls and forward messages to appropriate staff
Screen sales calls directed to management
Maintain and distribute the daily phone log before 9:30 AM
Print job applications and hiring packets
Maintain applicant tracking logs and Excel spreadsheets

What we offer

401(k)
Dental insurance
Health insurance
Paid time off
Parental leave
Vision insurance

Fulltime

Receptionist / Administrative Assistant

Our client is hiring a Receptionist / Administrative Assistant and is responsibl...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High School diploma or equivalent required
Minimum of three years of administrative support experience
Strong organizational and communication skills
Proficiency in Microsoft Word
Positive, customer-focused attitude

Job Responsibility

Oversee the front desk and lobby to ensure an organized, friendly environment
Greet and direct visitors, vendors, and contractors, maintaining appropriate documentation and access per security guidelines
Manage incoming calls and distribute them appropriately
Organize, file, and digitize various records and documents
Support correspondence, schedule meetings, manage calendars, and assist with general administrative duties as assigned
Coordinate onsite events, meetings, and lunches as needed
Distribute incoming and outgoing mail and handle courier requests
Maintain and restock office supplies and printer/copier stock
Assist the Marketing Manager with all aspects of conference and event logistics
Provide administrative support across departments as needed

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Front Desk Receptionist and Administrative Assistant

We are seeking a dynamic and organized Front Desk Receptionist and Administrativ...

Location

United States , Ann Arbor

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in office management or administrative support roles with strong organizational skills
Excellent computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Prior experience working as a receptionist or personal assistant is a plus
Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment
Knowledge of phone etiquette and customer service best practices
Clerical experience, including filing, proofreading, calendar management, and record keeping
Ability to handle confidential information discreetly while demonstrating professionalism at all times
Demonstrated experience in office management or administrative roles with strong organizational abilities
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Previous experience as a receptionist or personal assistant is advantageous

Job Responsibility

Greet visitors warmly, verify appointments, and direct visitors appropriately to ensure a positive first impression
Manage incoming calls with professionalism, demonstrating excellent phone etiquette and customer support skills, screen inquiries, and route messages accurately
Assist with calendar management, scheduling of conference rooms, meetings, and reminders for staff or management teams
Assisting with catering ordering, set up, and clean up
Manage the ordering, receiving, and distribution of office supplies and beverage services
Coordinate with and manage office vendors and services (cleaning staff, facilities management, maintenance requests, food and beverage service)
Process and approve business card orders for all colleagues
Arrange travel and process expenses for designated groups
Assist with preparing meetings, including space set-up and placing food/catering orders
Ensure conference rooms and breakrooms are clean and supplied

What we offer

medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

Versatile administrative assistant receptionist

The SGH Medical Pharma Group (comprising Stiplastics, Rovipharm and SGH Tunisia)...

Location

France , Saint-Marcellin

Salary:

Not provided

SGH Medical Pharma

Expiration Date

Until further notice

Requirements

BTS in SME Management or a vocational diploma in Organizational and Business Management
Support (AGOrA), provided you have relevant experience in a similar role
English: ability to answer and route calls
Basic accounting knowledge
Proficiency in Microsoft Office
Knowledge of Cegid PMI & Accounting is a plus
Organization, attention to detail, and a systematic approach to work
Ability to work independently
Ability to meet deadlines
Discretion

Job Responsibility

Handle day-to-day administrative tasks and reception duties
Handle in-person and telephone inquiries
Manage website orders, prepare and ship them, and handle invoicing, payment processing, and accounting reconciliation for these orders
Set up meeting rooms
Prepare for client visits
Enter package receipts into the ERP system
Sort, distribute, and frank mail, and schedule DHL package shipments
Manage office supply inventory
Perform the following accounting tasks: Enter invoices without purchase orders into the invoicing software
Send credit card expense details to the relevant parties and record the entries in the accounting software

What we offer

Meal vouchers
Time-off days
A profit-sharing plan and an employee savings plan

Fulltime

Administrative Assistant/ Receptionist

This is a part‑time, temporary Administrative Assistant / Receptionist role supp...

Location

United States , Newton

Salary:

23.00 - 24.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

2+ years of office or administrative experience preferred
Comfortable answering phones and communicating professionally
Strong organizational and multitasking skills
Friendly, reliable, and professional demeanor
Experience working in a small office environment is a plus

Job Responsibility

Answer and route incoming phone calls
Greet and assist visitors at the front desk
Manage incoming and outgoing mail
Perform photocopying and general administrative support tasks
Assist with organizing and sending monthly statements
Coordinate with contractors and help schedule site visits

What we offer

Parking is available

Parttime

Financial Services Administrative Assistant / Receptionist

We are seeking a polished and detail‑oriented Administrative Assistant/Reception...

Location

United States , Lancaster

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative or receptionist experience (financial services experience preferred)
Strong communication and customer-service skills
Proficiency in Microsoft Office
ability to learn internal systems, salesforce a plus
Detail-oriented with strong organization and follow-through
Ability to multitask in a professional, client-facing environment

Job Responsibility

Greet clients and visitors
manage front desk operations with a professional and welcoming demeanor
Answer and route incoming calls
handle general inquiries
Manage calendars, schedule meetings, and support office workflow
Prepare client documents, correspondence, and meeting materials
Maintain organized records and assist with data entry and file management
Support financial advisors and office staff with administrative tasks
Coordinate mail, scanning, supplies, and office logistics
Ensure confidentiality of client and company information at all times

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Select Country

Administrative Receptionist

Job Description

Job Responsibility

Requirements

Looking for more opportunities?