Administrative Purchasing Coordinator Job at Robert Half (Chattanooga, TN)

New

Project Administrative Coordinator

Location

Canada , Montreal

Salary:

62000.00 - 70000.00 USD / Year

Randstad

Expiration Date

July 27, 2026

Requirements

College or university degree in administration, office automation, logistics, or a related field
3 to 5 years of experience in a similar administrative role, ideally in a project, construction, or engineering environment
Excellent command of office automation tools (Microsoft Office Suite, Excel, Outlook)
Organizational skills, attention to detail, and ability to manage multiple priorities at once
Team spirit, autonomy, and interpersonal skills
Bilingualism (French/English)

Job Responsibility

Ensure administrative coordination of projects (tracking documents, contracts,suppliers, schedules)
Participate in preparing purchase orders and tracking purchases of goods and services related to projects
Collaborate with project managers to facilitate approvals, invoice processing, and asset-related documentation
Coordinate team business travel (reservations,itineraries, transportation, accommodation, insurance, visas if applicable)
Maintain travel records and provide support to employees on logistical issues
Ensure the smooth daily running of the office (supplies, service contracts, equipment, workspaces)
Manage reception, mail, and internal/external suppliers
Support the administration department in preparing documents, reports, or administrative follow-ups
Participate in the organization of internal events and provide general administrative support to the team

What we offer

Full time, permanent position
3 weeks vacation, plus extra time over the winter holidays
Comprehensive health insurance program (after probationary period)
Flexible work schedule (37.5 hours per week)
Collaborative and friendly working environment, and social activities
Hybrid schedule (4 days in office and one day from home)

Fulltime

Purchasing Coordinator

We are looking for a detail-oriented Purchasing Coordinator to support procureme...

Location

United States , Dayton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in purchasing, procurement support, or a related administrative role
Working knowledge of purchase order creation, purchasing workflows, and invoice processing
Experience reviewing invoice approvals and resolving discrepancies in a timely manner
Ability to communicate effectively with vendors and internal teams regarding order and billing matters
Familiarity with vendor coordination and contract modification support
Experience using ERP systems such as SAP ERP or Oracle ERP
Strong attention to detail and the ability to manage multiple tasks with accuracy

Job Responsibility

Create and manage purchase orders to ensure materials and services are requested accurately and on time
Coordinate with vendors and internal departments to track purchasing activity and maintain smooth order fulfillment
Review invoices for accuracy, obtain appropriate approvals, and follow up on outstanding items
Investigate billing exceptions and work with suppliers or stakeholders to resolve discrepancies promptly
Support day-to-day activities within the purchasing department, including documentation, status updates, and record maintenance
Assist with vendor management tasks such as communication, issue resolution, and contract-related updates
Process purchasing and invoice information within ERP platforms such as SAP or Oracle to keep data current and reliable

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

New

Purchasing Coordinator

Location

United Kingdom , Gateshead

Salary:

27000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Strong organisational and project coordination skills
Excellent analytical skills and a good working knowledge of Microsoft Excel
Strong communication skills, both written and verbal
Excellent attention to detail and a proactive approach to problem solving
A commercial mindset with an interest in cost management and operational performance
The ability to work collaboratively across departments and with external suppliers

Job Responsibility

Coordinate the rollout and implementation of BMS optimisation systems across the Group
Manage deployment schedules to ensure projects are delivered on time and within budget
Monitor energy savings, system performance and return on investment
Work closely with suppliers and dealerships to resolve issues and optimise performance
Analyse data to identify trends, efficiencies and opportunities for improvement
Escalate and manage underperforming systems to ensure timely resolution
Support the day-to-day operation of the Group's EV charging helpdesk
Coordinate with suppliers and maintenance providers to ensure faults are resolved quickly
Track charging point availability, performance and issue resolution
Maintain accurate records and reporting to support continuous improvement

What we offer

25 days holiday plus bank holidays
Company pension scheme
Colleague vehicle purchase scheme
Preferential rates on vehicle parts, servicing and repairs
Access to our online rewards platform offering retailer discounts and cashback
Ongoing training and development opportunities
Career progression opportunities within one of the UK's leading automotive retail groups
Enhanced maternity and paternity benefits
Access to wellbeing support and an Employee Assistance Programme

Fulltime

New

Purchasing Coordinator

We are looking for a Purchasing Coordinator to support procurement and trade com...

Location

United States , Jamestown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate degree in Business, International Business, International Finance, Logistics, or a related field is preferred
At least 3 years of experience in purchasing support, logistics, trade compliance, or a similar non-leadership role
Strong working knowledge of U.S. customs requirements and import/export documentation is required
Experience handling purchase orders, shipment records, and compliance-related documentation with a high level of accuracy
Ability to coordinate effectively with internal departments, suppliers, and customs brokers in a fast-paced environment
Strong analytical and organizational skills, with the ability to identify errors, track trends, and maintain detailed records
Proficiency in written and verbal communication for reporting issues, summarizing findings, and supporting cross-functional teams

Job Responsibility

Coordinate daily purchasing support activities, including preparing, updating, and tracking purchase orders to maintain material flow and supplier communication
Review import and export paperwork for completeness and accuracy, helping ensure shipments meet applicable U.S. customs regulations and trade requirements
Work with customs brokers and internal stakeholders to address filing issues, resolve documentation errors, and support timely shipment clearance
Audit shipping and customs records on a routine basis to identify discrepancies, compliance concerns, and process improvement opportunities
Maintain organized records related to purchasing transactions, trade compliance activities, drawback programs, and reconciliation requirements
Compile reports on compliance results, shipment activity, and recurring issues, and communicate findings to relevant business partners
Collaborate across purchasing, logistics, and related departments to support consistent adherence to company procedures and regulatory standards
Assist in identifying cost-saving opportunities tied to purchasing coordination, freight activity, and customs-related processes
Follow established safety practices and maintain dependable attendance while supporting additional administrative or operational tasks as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Purchasing Coordinator

We are looking for a Purchasing Coordinator to support travel-related purchasing...

Location

United States , Auburn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting purchasing, procurement coordination, or travel-related buying activities
Working knowledge of purchasing processes, funding validation, and transaction tracking
Ability to identify discrepancies and take prompt action to resolve billing or account issues
Strong organizational skills with close attention to detail and accuracy
Effective communication skills for working with vendors and internal teams
Proficiency in purchasing administration and managing multiple priorities in a fast-paced environment
Background in purchasing planning and purchasing management is preferred

Job Responsibility

Source and purchase inventory, materials, and company supplies to support daily operations and project needs
Monitor inventory levels, reorder points, and lead times to ensure adequate stock while preventing shortages and excess inventory
Obtain quotes, compare vendors, and negotiate pricing when appropriate
Track open purchase orders, confirm delivery dates, and expedite urgent shipments as needed
Resolve purchasing, receiving, and invoicing discrepancies with vendors and internal teams
Maintain accurate purchasing and inventory data within the ERP system
Research new suppliers and identify cost-saving opportunities related to materials and freight
Provide occasional backup support for travel-related purchasing and expense processing

What we offer

Medical, vision, dental, life and disability insurance
Company 401(k) plan

Fulltime

Purchasing Coordinator

We are looking for a detail-oriented Purchasing Coordinator to support contract ...

Location

United States , Pleasanton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting purchasing, contract coordination, or procurement functions, preferably within construction or homebuilding environments
Working knowledge of purchase order processing, vendor documentation, and contract administration practices
Proficiency in Microsoft Excel with the ability to organize data, maintain trackers, and create operational reports
Ability to review pricing information carefully and manage updates across multiple documents and programs
Experience coordinating bid-related activities, supplier communication, or pricing comparisons is preferred
Strong organizational skills with the ability to manage several priorities, deadlines, and document workflows at the same time
Effective communication skills and the ability to collaborate with sales, construction, purchasing, and external trade partners

Job Responsibility

Oversee the full lifecycle of trade partner master agreements, including vendor onboarding, subcontract documentation, pricing exhibits, specifications, scope details, and insurance tracking
Coordinate project and community purchasing records by preparing contract packages, routing documents for signature, and maintaining accurate supporting files
Administer option program materials by developing and updating community-specific selections, product details, and sales support documents in alignment with company standards
Partner with divisional stakeholders to organize collateral for option offerings, such as browse materials, floor plan references, selection sheets, and sample packages for sales offices
Support purchasing operations by managing community setup activities, updating pricing for new agreements or revisions, and processing contract-related changes
Handle purchase order activity for construction starts, including issuing, adjusting, and voiding orders as needed to support field operations
Monitor the addition or removal of available options and help establish associated sales pricing in coordination with internal teams
Prepare reports and maintain spreadsheets that track purchasing data, contract status, and other key operational details for leadership and project teams

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Coordinator

We are looking for an Administrative Coordinator to provide dependable operation...

Location

United States , Philadelphia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate’s degree required
bachelor’s degree is preferred
3+ years of experience in administrative support, clerical operations, or office coordination is preferred
previous exposure to Human Resources support activities is beneficial
strong organizational skills with the ability to prioritize tasks, manage calendars, and coordinate scheduling effectively
clear written and verbal communication skills, including experience handling inbound calls and routine correspondence
proficiency with Microsoft Office applications
experience using HRIS, database platforms, or similar systems is a plus
ability to manage confidential information with professionalism, discretion, and attention to detail.

Job Responsibility

Oversee daily administrative activity by coordinating schedules, arranging meetings, managing correspondence, and ensuring incoming mail and deliveries are handled efficiently
maintain organized and up-to-date electronic personnel files and administrative records with a high degree of accuracy and confidentiality
assist with employee onboarding and separation processes, including preparation of documents, coordination of logistics, and follow-up on required administrative steps
provide support for workforce administration by helping with employment verification requests, staff record updates, and identification badge coordination
monitor administrative spending by tracking service agreements, purchase requests, invoices, and routine office-related expenses
help maintain office readiness by ordering supplies, tracking equipment inventory, and communicating with external vendors as needed
create and update reports, spreadsheets, and other business documents to support departmental planning and operational reporting
contribute to HR programs by assisting with benefits-related administration, employee engagement efforts, and wellness activities
respond to general office and phone inquiries and complete additional administrative assignments that support day-to-day business operations.

What we offer

Medical
vision
dental
life insurance
disability insurance
401(k) plan

Fulltime

Purchasing Coordinator

If you’re someone who enjoys keeping things organized, solving problems, and bei...

Location

United States , Iowa Falls

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1+ years of experience in purchasing, procurement, inventory, supply chain, or administrative support
Strong attention to detail and comfort working in systems and spreadsheets
Highly organized with the ability to juggle multiple priorities
Clear communication skills and a team-oriented mindset

Job Responsibility

Oversee the intake and system entry of incoming materials, ensuring inventory is accurately received and tracked
Coordinate and facilitate essential vendor services across multiple locations, helping ensure sites are supported and operating efficiently
Act as a central point of contact for service-related requests, managing timelines and follow-through with internal teams and external partners
Maintain and organize vendor, service, and equipment data to ensure alignment and visibility across locations
Support reporting, audits, and data validation efforts to maintain accuracy and integrity across systems
Assist with inventory counts, adjustments, and data input to ensure precise tracking and reporting

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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Administrative Purchasing Coordinator

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