Administrative Project Manager Job at The Woodhouse Day Spa

Project Manager & Administrative Coordinator

Our client’s Hospitality Team team is seeking a highly organized and proactive A...

Location

United States , Kohler

Salary:

35.00 - 47.00 USD / Hour

Aquent

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent experience preferred
1–3 years of relevant experience in administrative support, project coordination, or similar role
Strong organizational skills with high attention to detail
Excellent communication and time-management skills
Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Teams)
Ability to manage multiple priorities in a fast-paced environment.

Job Responsibility

Manage calendars, schedule meetings, and coordinate logistics across internal teams
Support invoice processing and basic budget tracking
Organize documentation, meeting notes, and team communications
Assist with general administrative tasks to ensure smooth team operations
Support project managers with timelines, task tracking, and deliverables
Maintain project documentation, status updates, and reporting
Coordinate with cross-functional teams to ensure deadlines and milestones are met
Assist in managing workflows within project management tools (e.g., Adobe Workfront).

What we offer

Health benefit contributions
Retirement plans with match
Flexible spending accounts.

Senior Project Administrative Manager

T5 Data Centers is seeking a highly organized and experienced Senior Constructio...

Location

United States , Atlanta

Salary:

Not provided

T5 Data Centers

Expiration Date

Until further notice

Requirements

Minimum 5 years of experience in a construction administration or project support role, preferably in data center or large-scale infrastructure projects
Demonstrated experience working with project documentation, financial systems, subcontractor coordination, and compliance tracking
Strong knowledge of construction documentation, contract management, and financial processing
Associate or Bachelor’s degree in Business Administration, Construction Management, Accounting, or related field preferred
Experienced using construction and financial platforms such as Procore, Autodesk Construction Cloud, SAP, Oracle, or similar
Proficiency in Microsoft Office Suite and BlueBeam
Excellent organizational and multitasking skills, with the ability to prioritize effectively in a fast-paced environment
High level of integrity and attention to detail in handling sensitive project and financial information
Strong interpersonal skills and ability to work collaboratively across departments and with external partners
Demonstrate effective relationship building within the project team and throughout the Company

Job Responsibility

Coordinate day-to-day project administration tasks in support of the field team and office supply coordination for the T5 team on the jobsite
Serve as a key liaison between the construction site team and corporate departments, ensuring smooth communication and timely execution of administrative deliverables
Maintain and update both digital and manual project records related to contracts, permits, compliance documents, and internal approvals from an off-site location
Experience establishing standardized processes and systems to support multi-site construction portfolios or enterprise-level project teams
Ability to design and implement administrative and operational workflows for construction project support, including documentation standards, invoice review cycles, compliance tracking, and subcontractor onboarding protocols
Manage the lifecycle of all construction project documents, including subcontractor invoices (as necessary), pay applications, lien waivers, insurance certificates, and performance bonds
Create and maintain standardized templates to ensure consistent, high-quality documentation across all aspects of the project, such as meeting minutes, close-out materials, compliance logs, and insurance tracking
Provide remote document control support to ensure timely review, filing, and access by field teams and stakeholders
Support the financial management of assigned construction contracts, including invoice reconciliation, owner pay applications, budget tracking, and reporting
Prepare and maintain financial documentation in coordination with field leadership, ensuring data accuracy and compliance with company standards

Fulltime

Administrative assistant/ Project Manager

Role: Administrative assistant/ Project Manager. Location: Jersey City, NJ. (Int...

Location

United States , Jersey City

Salary:

90000.00 USD / Year

Realign

Expiration Date

Until further notice

Requirements

Primary Skill: Executive administrative assistant
Secondary: Project Manager
Thorough knowledge of a variety of software programs, including PPT, Excel, Word
Analytical skills
Great communication skills
MS Power point, Excel, Word, Teams
Ability to track status and deliverables

Job Responsibility

Performs diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence
relieves management of administrative details
gathers, compiles and reports information relevant to/for department
may manage a number of different and often conflicting objectives, projects or activities at one time
communicates with executives and line management to gather or convey relevant information
may be involved in high-level client contact and exposure to sensitive information
must use considerable tact, diplomacy and judgment
assist in Managing schedules, various timelines (project, deliverable, events etc)

Fulltime

Process & Performance Manager / Project Manager Logistics - Focus SAP WM/EWM

Within Satair, an Airbus company, we target to serve our customers with spare pa...

Location

Germany , Hamburg - Fuhlsbüttel

Salary:

Not provided

Airbus

Expiration Date

Until further notice

Requirements

Degree in Logistics, Computer Science, Industrial Engineering, Supply Chain Management, Business Administration, or a related field
Several years of professional experience in logistics, specifically within warehousing, shipping, and transport
Deep expertise in SAP WM/EWM, including requirements management, solution design, and testing
Proven track record of successfully introducing a new Warehouse Management System (WMS) to a warehouse environment
Strong skills in process and project management
Fluent in English

Job Responsibility

Develop and drive the journey toward deploying a new SAP EWM solution, acting as the go-to business process professional and project leader
Use deep expertise in standard EWM capabilities and logistics processes to study the current landscape and design a future-proof roadmap
Execute the WMS transformation plan, working hand-in-hand with logistics and IT teams to turn strategy into reality
Collaborate closely with the global logistics and E2E community, providing the guidance and business architecture needed to align international operations
Design and maintain cutting-edge processes, ensuring they are always up-to-date and clearly understood by operations teams
Be a key bridge-builder, working side-by-side with local experts to ensure warehouse solutions deliver maximum impact on the ground

What we offer

Competitive Remuneration
Hybrid Working
Flex-time
Maternity/paternity leave
Job sharing
Personalized development plans
Large portfolio of learning solutions
Lots of internal mobility opportunities
Health insurance
Well-being programs

Fulltime

Project Manager - Project Bridge Business

As part of Belden’s multi-year global SAP S/4HANA transformation, the Bridge Bus...

Location

United States , Carmel

Salary:

85200.00 - 120000.00 USD / Year

Belden, Inc

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business administration, Supply Chain, Finance, or related field
PMP certification or equivalent project management credential preferred
7+ years of business project management experience, preferably in large-scale ERP or digital transformation programs
Experience leading cross-functional workstreams in SAP or equivalent system implementations
Manufacturing experience
Strong understanding of data migration, process design, and change enablement principles
Proven ability to manage complex projects with multiple stakeholders and interdependencies
Excellent communication, facilitation, and executive reporting skills
Strong analytical and problem-solving abilities
Comfort operating within a matrixed, global organization

Job Responsibility

Lead all business-side activities related to the assigned SAP S/4HANA workstream, managing timelines, deliverables, and dependencies in alignment with program objectives
Coordinate resources, facilitate issue resolution, and ensure completion of all business deliverables on schedule and within scope
Translate high-level transformation objectives into detailed business project plans and milestones
Monitor progress and proactively address risks, ensuring alignment with Belden’s overall SAP program roadmap and PMO governance
Serve as the primary liaison between business process owners, IT solution teams, and change management partners
Facilitate alignment on decisions, interdependencies, and critical milestones across business and technical streams
Identify and document risks, dependencies, and constraints affecting the business workstream
Escalate unresolved items through Belden’s governance channels and support timely decision-making to maintain project momentum
Lead the business’s involvement in data cleansing, validation, and migration activities
Ensure the new global process design is fully understood, adopted, and aligned with Belden’s operating model and controls

What we offer

health/dental/vision
long term/short term disability
life insurance
HSA/FSA
matching retirement plans
paid vacation
parental leave
employee stock purchase plan
paid leave for volunteer work in your community
training opportunities

Fulltime

Junior Project Manager / Project Administrator

On behalf of my client, we are recruiting for a proactive and organised Junior P...

Location

United Kingdom , Hassocks

Salary:

20000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Around 1-2 years' experience in project administration or coordination (engineering/tech environment desirable)
Strong organisational skills with excellent attention to detail
Confident communicator, comfortable working with multiple teams and suppliers
Good working knowledge of Microsoft Office (Excel, Word, Teams)
Exposure to project tools such as Jira, Confluence, or MS Project is advantageous
Relevant project management qualification or training (e.g. PRINCE2, Agile, Scrum) is beneficial

Job Responsibility

Supporting project planning, including timelines, tasks, budgets, and resources
Coordinating meetings, taking minutes, and tracking actions
Maintaining project plans, trackers, and documentation
Raising and monitoring purchase orders with suppliers
Liaising with internal teams and external suppliers to ensure deadlines are met
Identifying risks or delays and escalating where appropriate
Supporting testing activity and ensuring documentation is complete and up to date

What we offer

Full training on systems, tools, and product development processes
Clear progression opportunity into a Project Manager role over time

Parttime

Project Coordinator / Jr. Project Manager

We are looking for a motivated Project Coordinator / Jr. Business Analyst to pro...

Location

United States , Scottsdale

Salary:

Not provided

gate6

Expiration Date

Until further notice

Requirements

Candidate must be located in the Phoenix, Scottsdale AZ area
1+ years of proven experience as a Project Coordinator or Assistant
Experience documenting business requirements
Success engaging daily with B2B customers, building professional relationships
Strong experience using LinkedIn and LinkedIn Sales Navigator
Highly motivated and independent contributor, excellent time-management skills
Strong communication and collaboration skills
Associates or BS degree in a technology field
A residence in or willing to move to Arizona, USA

Job Responsibility

Provide daily support to the CXO and CEO assisting with internal and external projects
Provide Onshore support for Offshore teams and projects
Understand and document project requirements and assist in on shore post deployment check out of applications
Provide administrative support for NDA, SOW and MSA creation and execution
Become familiar with and help to maintain, Gate6 Marketing and Sales Collateral
Maintain clear and complete notes for all client and project meetings, tracking outstanding action items to completion
Proactively communicate to the executive team concerning project status and outstanding tasks and roadblocks
Assist with one-off projects and assignments that help to drive and close new business
Learn to deliver sales presentations using Gate6 Marketing and Sales Collateral
Help understand and document project requirements, communicating with both the executive teams and technical resources

What we offer

Medical, dental and vision benefits
Paid time off
Casual and fun, fast-paced environment
Awesome teammates

Fulltime

Project Manager III - NCCT Study Feasibility Manager

The National Center for Clinical Trials (NCCT) is designed to serve as an innova...

Location

United States , Winston Salem

Salary:

38.20 - 57.30 USD / Hour

Advocate Health Care

Expiration Date

Until further notice

Requirements

Master's degree related to project management and evaluation, such as Epidemiology, Public Health, Psychology, or Sociology
Four years of relevant administrative and medical experience in research projects or other health-related activities
Two years' experience in a supervisory capacity
Must have 4+ years managing projects and/or processes
Must have 2 years in a supervisory capacity
Must have 5+ years of experience working with clinical trials
Working knowledge of clinical trial management systems and electronic medical records
Detailed understanding of clinical trial operations and challenges from the site perspective
Experience in leading teams and in decision-making role(s)
Excellent written and verbal communication skills

Job Responsibility

Assesses overall feasibility of clinical trials as they are presented to NCCT
Works with informatics team to analyze availability of patient cohorts and potential subject accrual challenges
Reviews potential trial opportunities and develops / distributes study summary of information
Works with service line and site leaders to assess scientific merit of trials, feasibility, site readiness and resources
Evaluates all potential sites for activation
Works with Recruitment, Call Center and Data Coordinating Center to develop patient matching, recruitment and study conduct plans
Reviews ongoing and upcoming trials and works with leadership to prioritize competing trials
Works with IT team to assess IT needs for trials
Facilitates and attends site initiation visits
Responsible for outreach to applicable physicians, care teams, etc to gain valuable information

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program

Fulltime

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Administrative Project Manager

Job Description

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