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Administrative Project Coordinator

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Randstad

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Location:
Belgium , Bruxelles

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Category:
Research and Development

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

You will be responsible for the overall administrative coordination of a Horizon Europe project and provide support in the acquisition of new projects. The scientific coordination of the project lies with the colleagues in FiBL Switzerland. Depending on the needs, you will provide support in preparing new project applications, or help with Grant Agreement Preparation of acquired projects.

Job Responsibility:

  • Ensure effective implementation of all project tasks
  • Ensure effective and smooth internal communication in the project
  • Organise project meetings and outreach events for the project
  • Ensure delivery of deliverables, milestones and technical reports towards the EU’s Research Executive Agency (REA)
  • Provide any required documentation
  • Provide administrative guidance towards the partners
  • In collaboration with colleagues in Switzerland, manage the overall budget of the project
  • Collect financial reports of partners and ensure correct submission towards REA
  • Coordinate the application process in collaboration with colleagues in Switzerland
  • Complete and ensure correctness of administrative forms
  • Compile project and partner budgets
  • Ensure compliance of the project application with call requirements
  • Help in completing specific parts of the project proposal (e.g.Communication & Dissemination, Work Package descriptions…)
  • Assist with Grant Agreement Preparation of acquired projects

Requirements:

  • Able to give guidance and be demanding towards project partners
  • Able to navigate through contractual agreements and administrative requirements
  • Strong organisation skills, respect of deadlines and high level of initiative
  • Strong interpersonal communication skills, self-motivation, adaptability and a desire to work as part of a team
  • Excellent writing and verbal skills
  • Able to work in an intercultural environment
  • Curious & creative
  • Excellent English (CEFR Proficient User C1)
  • Masters or equivalent

Nice to have:

  • Knowledge of German is considered a strong advantage (CEFR level B1)
  • Knowledge of French is an asset (CEFR level B1)

Additional Information:

Job Posted:
May 17, 2026

Expiration:
August 09, 2026

Employment Type:
Parttime
Work Type:
On-site work
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