CrawlJobs Logo
Randstad Logo Randstad · Research and Development

Administrative Project Coordinator

Belgium, Bruxelles · Job Posted May 17, 2026
Apply Position
Job Link Share

Job Description

You will be responsible for the overall administrative coordination of a Horizon Europe project and provide support in the acquisition of new projects. The scientific coordination of the project lies with the colleagues in FiBL Switzerland. Depending on the needs, you will provide support in preparing new project applications, or help with Grant Agreement Preparation of acquired projects.

Job Responsibility

  • Ensure effective implementation of all project tasks
  • Ensure effective and smooth internal communication in the project
  • Organise project meetings and outreach events for the project
  • Ensure delivery of deliverables, milestones and technical reports towards the EU’s Research Executive Agency (REA)
  • Provide any required documentation
  • Provide administrative guidance towards the partners
  • In collaboration with colleagues in Switzerland, manage the overall budget of the project
  • Collect financial reports of partners and ensure correct submission towards REA
  • Coordinate the application process in collaboration with colleagues in Switzerland
  • Complete and ensure correctness of administrative forms
  • Compile project and partner budgets
  • Ensure compliance of the project application with call requirements
  • Help in completing specific parts of the project proposal (e.g.Communication & Dissemination, Work Package descriptions…)
  • Assist with Grant Agreement Preparation of acquired projects

Requirements

  • Able to give guidance and be demanding towards project partners
  • Able to navigate through contractual agreements and administrative requirements
  • Strong organisation skills, respect of deadlines and high level of initiative
  • Strong interpersonal communication skills, self-motivation, adaptability and a desire to work as part of a team
  • Excellent writing and verbal skills
  • Able to work in an intercultural environment
  • Curious & creative
  • Excellent English (CEFR Proficient User C1)
  • Masters or equivalent

Nice to have

  • Knowledge of German is considered a strong advantage (CEFR level B1)
  • Knowledge of French is an asset (CEFR level B1)
Randstad - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Administrative Project Coordinator

8 matching positions

Administrative Project Coordinator

We are looking for an organized Administrative Project Coordinator to support a ...
Location
Location
United States , East Lansing
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Outgoing, persistent, and confident following up to get needed information
  • Able to work independently and jump into projects with minimal ramp-up times
  • Tech-savvy and comfortable learning new tools and systems
  • Experience providing administrative support in a fast-paced, detail-focused environment.
  • Proficiency with SharePoint, especially content editing and page maintenance, preferred
  • Ability to handle inbound calls with strong customer service and clear communication skills.
  • Strong Microsoft Office skills, including PowerPoint and Word
  • Proactive written and verbal communication skills with the ability to work effectively across functions.
  • Experience supporting projects through task tracking, follow-up, and coordination activities.
  • High level of organization, attention to detail, and ability to manage confidential information appropriately.
Job Responsibility
Job Responsibility
  • Respond to inbound calls and route inquiries to the appropriate contacts with professionalism and accuracy.
  • Provide day-to-day administrative support, including preparing documents, tracking tasks, and maintaining organized records.
  • Manage and edit SharePoint sites, files, and shared resources to support team collaboration and information access.
  • Work across departments to support project-related activities and ensure information is shared clearly and efficiently.
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Administrative Project Coordinator

Robert Half is seeking a detail-oriented and highly organized Administrative Pro...
Location
Location
United States , Knoxville
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Associate or bachelor’s degree in supply chain, business, logistics, or related field preferred
  • 2+ years of experience in administrative support, logistics, supply chain, or project coordination
  • Strong organizational, multitasking, and problem-solving skills
  • Excellent communication skills and ability to work cross-functionally
  • Proficiency in Microsoft Office (especially Excel)
  • experience with ERP, WMS, or supply chain systems a plus
  • High attention to detail and ability to manage deadlines in a fast-paced environment
Job Responsibility
Job Responsibility
  • Coordinate supply chain projects, ensuring timelines, deliverables, and logistics activities stay on track
  • Support daily distribution operations, including shipment scheduling, order tracking, and inventory coordination
  • Communicate with vendors, carriers, warehouse teams, and internal stakeholders to ensure timely delivery of goods
  • Maintain accurate records of shipments, inventory levels, and project documentation
  • Track and report key metrics such as delivery timelines, order accuracy, and inventory status
  • Assist with purchase orders, invoicing, and documentation for incoming and outgoing shipments
  • Identify process inefficiencies and support continuous improvement initiatives
  • Provide administrative support, including scheduling, reporting, and data entry
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Administrative Project Coordinator

This position sits at the intersection of administration and project management,...
Location
Location
United States , Escondido
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2–4 years of administrative or project coordination experience
  • Strong organizational and analytical skills
  • Ability to manage multiple projects simultaneously
  • Excellent written and verbal communication skills
  • Experience with project tracking tools is a plus
Job Responsibility
Job Responsibility
  • Coordinate project schedules, timelines, and documentation
  • Prepare reports and status updates for leadership
  • Organize meetings and track project milestones
  • Maintain project records and administrative documentation
  • Support cross-department communication and coordination
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan
  • free online training
Read More
Arrow Right

Administrative Project Coordinator

Our client, a global accounting firm, is seeking a temporary Administrative Proj...
Location
Location
United States , Washington
Salary
Salary:
22.00 - 24.00 USD / Hour
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of administrative project coordination experience are required
  • Tech savvy and proficient in MS Office Suite
  • Comfortable working with digital tracking tools and in regulatory portals
  • Proactive problem-solver with a focus on accuracy and quality assurance
Job Responsibility
Job Responsibility
  • Manage tax, audit, and compliance processes through deadline tracking and updating databases
  • Prepare and organize documents for filings and audits
  • Scan and upload documents to portals
  • Maintain access and help manage submissions
  • Complete additional tasks/special projects and provide support as needed
What we offer
What we offer
  • Metro accessible office
  • Limited free onsite parking
  • Fulltime
Read More
Arrow Right

Administrative Project Coordinator

Our client, a global accounting firm, is seeking a temporary Administrative Proj...
Location
Location
United States , Washington, DC
Salary
Salary:
22.00 - 24.00 USD / Hour
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of administrative project coordination experience are required
  • Tech savvy and proficient in MS Office Suite
  • Comfortable working with digital tracking tools and in regulatory portals
  • Proactive problem-solver with a focus on accuracy and quality assurance
Job Responsibility
Job Responsibility
  • Manage tax, audit, and compliance processes through deadline tracking and updating databases
  • Prepare and organize documents for filings and audits
  • Scan and upload documents to portals
  • Maintain access and help manage submissions
  • Complete additional tasks/special projects and provide support as needed
What we offer
What we offer
  • Metro accessible office
  • limited free onsite parking
  • Fulltime
Read More
Arrow Right

Project Manager & Administrative Coordinator

Our client’s Hospitality Team team is seeking a highly organized and proactive A...
Location
Location
United States , Kohler
Salary
Salary:
35.00 - 47.00 USD / Hour
aquent.com Logo
Aquent
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree or equivalent experience preferred
  • 1–3 years of relevant experience in administrative support, project coordination, or similar role
  • Strong organizational skills with high attention to detail
  • Excellent communication and time-management skills
  • Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Teams)
  • Ability to manage multiple priorities in a fast-paced environment.
Job Responsibility
Job Responsibility
  • Manage calendars, schedule meetings, and coordinate logistics across internal teams
  • Support invoice processing and basic budget tracking
  • Organize documentation, meeting notes, and team communications
  • Assist with general administrative tasks to ensure smooth team operations
  • Support project managers with timelines, task tracking, and deliverables
  • Maintain project documentation, status updates, and reporting
  • Coordinate with cross-functional teams to ensure deadlines and milestones are met
  • Assist in managing workflows within project management tools (e.g., Adobe Workfront).
What we offer
What we offer
  • Health benefit contributions
  • Retirement plans with match
  • Flexible spending accounts.
Read More
Arrow Right

Project Coordinator (Project Management Specialist)

Barbaricum is seeking a Project Coordinator (Project Management Specialist) to p...
Location
Location
United States , Indianapolis
Salary
Salary:
Not provided
barbaricum.com Logo
Barbaricum
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Active DoD Secret Clearance
  • Associates degree or equivalent experience
  • Demonstrated experience in general office management services including answering and directing phone calls, organize and schedule meetings and appointments, produce and distribute correspondence memos, letters, forms, and develop and maintain a filing system, and providing general support to visitors
  • Demonstrated experience with HR policies and procedures, communicates with coworkers and assist with problem resolution
  • Demonstrated experience with Microsoft products, organizing and building project management documentation, and assisting Program and Project Manager with variety of administrative taskings
Job Responsibility
Job Responsibility
  • Provide administrative and project coordination support for program, project, logistics, strategic planning, and safety initiatives
  • Coordinate meetings, appointments, project schedules, and stakeholder communications to support effective program execution
  • Prepare, distribute, and maintain correspondence, reports, presentations, meeting minutes, and project documentation
  • Assist Program and Project Managers with tracking project milestones, deliverables, action items, and resource requirements
  • Maintain project records, filing systems, and documentation repositories to ensure accuracy and accessibility of information
  • Support logistics planning, event coordination, and administrative activities related to project and program operations
  • Utilize Microsoft Office applications and project management tools to organize data, generate reports, and support project tracking activities
  • Serve as a point of contact for internal and external stakeholders, responding to inquiries and facilitating communication across teams
  • Support compliance with organizational policies, procedures, and administrative requirements, including HR-related processes and documentation
  • Assist with problem resolution, process improvement initiatives, and other administrative functions that contribute to successful program execution
  • Fulltime
Read More
Arrow Right

Senior Project Coordinator - Construction Project Management Support

You'll be the reliable support foundation for JLL's construction project success...
Location
Location
Costa Rica , Belen
Salary
Salary:
Not provided
jll.com Logo
JLL
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree in Construction Management, Civil Engineering, Architecture, Business Administration, or related field (Associate degree with relevant experience considered)
  • 2-4 years of experience in construction support, project coordination, administrative assistance, or related support roles
  • Basic proficiency in project management tools (AdaptiveWork, Ingenious, Microsoft Project, Smartsheet) and construction management systems (Procore, PlanGrid)
  • Advanced Microsoft Office Suite skills for project documentation, reporting, and administrative support
  • Strong attention to detail for accurate documentation management and systematic administrative support with proven administrative skills
  • Clear communication abilities for coordination with construction teams and administrative support functions
  • Understanding of construction processes, project phases, construction terminology, and administrative procedures
Job Responsibility
Job Responsibility
  • Provide administrative support to Project Managers across construction project phases including documentation assistance, schedule organization, and milestone tracking
  • Maintain construction project documentation including permits, inspections, project files, drawings, and specifications in organized systems using SharePoint, Teams, and construction management platforms
  • Assist Project Managers with internal team coordination, meeting scheduling, communication support, and construction progress coordination activities
  • Help with construction budget tracking assistance and basic financial coordination activities throughout project lifecycles using tools like Certinia
  • Support construction project performance tracking, progress monitoring, quality documentation, and adherence to established procedures
  • Coordinate internal communication between Project Managers, construction teams, and support departments to facilitate smooth project workflows
  • Organize and maintain comprehensive construction project files ensuring accuracy, accessibility, and systematic administrative support
  • Fulltime
Read More
Arrow Right