Administrative Project Coordinator Job at Beacon Hill (Washington)

Administrative Project Coordinator

We are looking for an organized Administrative Project Coordinator to support a ...

Location

United States , East Lansing

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Outgoing, persistent, and confident following up to get needed information
Able to work independently and jump into projects with minimal ramp-up times
Tech-savvy and comfortable learning new tools and systems
Experience providing administrative support in a fast-paced, detail-focused environment.
Proficiency with SharePoint, especially content editing and page maintenance, preferred
Ability to handle inbound calls with strong customer service and clear communication skills.
Strong Microsoft Office skills, including PowerPoint and Word
Proactive written and verbal communication skills with the ability to work effectively across functions.
Experience supporting projects through task tracking, follow-up, and coordination activities.
High level of organization, attention to detail, and ability to manage confidential information appropriately.

Job Responsibility

Respond to inbound calls and route inquiries to the appropriate contacts with professionalism and accuracy.
Provide day-to-day administrative support, including preparing documents, tracking tasks, and maintaining organized records.
Manage and edit SharePoint sites, files, and shared resources to support team collaboration and information access.
Work across departments to support project-related activities and ensure information is shared clearly and efficiently.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Project Coordinator

Robert Half is seeking a detail-oriented and highly organized Administrative Pro...

Location

United States , Knoxville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate or bachelor’s degree in supply chain, business, logistics, or related field preferred
2+ years of experience in administrative support, logistics, supply chain, or project coordination
Strong organizational, multitasking, and problem-solving skills
Excellent communication skills and ability to work cross-functionally
Proficiency in Microsoft Office (especially Excel)
experience with ERP, WMS, or supply chain systems a plus
High attention to detail and ability to manage deadlines in a fast-paced environment

Job Responsibility

Coordinate supply chain projects, ensuring timelines, deliverables, and logistics activities stay on track
Support daily distribution operations, including shipment scheduling, order tracking, and inventory coordination
Communicate with vendors, carriers, warehouse teams, and internal stakeholders to ensure timely delivery of goods
Maintain accurate records of shipments, inventory levels, and project documentation
Track and report key metrics such as delivery timelines, order accuracy, and inventory status
Assist with purchase orders, invoicing, and documentation for incoming and outgoing shipments
Identify process inefficiencies and support continuous improvement initiatives
Provide administrative support, including scheduling, reporting, and data entry

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Administrative Project Coordinator

You will be responsible for the overall administrative coordination of a Horizon...

Location

Belgium , Bruxelles

Salary:

Not provided

Randstad

Expiration Date

August 09, 2026

Requirements

Able to give guidance and be demanding towards project partners
Able to navigate through contractual agreements and administrative requirements
Strong organisation skills, respect of deadlines and high level of initiative
Strong interpersonal communication skills, self-motivation, adaptability and a desire to work as part of a team
Excellent writing and verbal skills
Able to work in an intercultural environment
Curious & creative
Excellent English (CEFR Proficient User C1)
Masters or equivalent

Job Responsibility

Ensure effective implementation of all project tasks
Ensure effective and smooth internal communication in the project
Organise project meetings and outreach events for the project
Ensure delivery of deliverables, milestones and technical reports towards the EU’s Research Executive Agency (REA)
Provide any required documentation
Provide administrative guidance towards the partners
In collaboration with colleagues in Switzerland, manage the overall budget of the project
Collect financial reports of partners and ensure correct submission towards REA
Coordinate the application process in collaboration with colleagues in Switzerland
Complete and ensure correctness of administrative forms

Parttime

Administrative Project Coordinator

This position sits at the intersection of administration and project management,...

Location

United States , Escondido

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2–4 years of administrative or project coordination experience
Strong organizational and analytical skills
Ability to manage multiple projects simultaneously
Excellent written and verbal communication skills
Experience with project tracking tools is a plus

Job Responsibility

Coordinate project schedules, timelines, and documentation
Prepare reports and status updates for leadership
Organize meetings and track project milestones
Maintain project records and administrative documentation
Support cross-department communication and coordination

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan
free online training

Administrative Project Coordinator

Our client, a global accounting firm, is seeking a temporary Administrative Proj...

Location

United States , Washington, DC

Salary:

22.00 - 24.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

3+ years of administrative project coordination experience are required
Tech savvy and proficient in MS Office Suite
Comfortable working with digital tracking tools and in regulatory portals
Proactive problem-solver with a focus on accuracy and quality assurance

Job Responsibility

Manage tax, audit, and compliance processes through deadline tracking and updating databases
Prepare and organize documents for filings and audits
Scan and upload documents to portals
Maintain access and help manage submissions
Complete additional tasks/special projects and provide support as needed

What we offer

Metro accessible office
limited free onsite parking

Fulltime

Project Manager & Administrative Coordinator

Our client’s Hospitality Team team is seeking a highly organized and proactive A...

Location

United States , Kohler

Salary:

35.00 - 47.00 USD / Hour

Aquent

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent experience preferred
1–3 years of relevant experience in administrative support, project coordination, or similar role
Strong organizational skills with high attention to detail
Excellent communication and time-management skills
Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Teams)
Ability to manage multiple priorities in a fast-paced environment.

Job Responsibility

Manage calendars, schedule meetings, and coordinate logistics across internal teams
Support invoice processing and basic budget tracking
Organize documentation, meeting notes, and team communications
Assist with general administrative tasks to ensure smooth team operations
Support project managers with timelines, task tracking, and deliverables
Maintain project documentation, status updates, and reporting
Coordinate with cross-functional teams to ensure deadlines and milestones are met
Assist in managing workflows within project management tools (e.g., Adobe Workfront).

What we offer

Health benefit contributions
Retirement plans with match
Flexible spending accounts.

Administrative Assistant - Project Coordinator - Construction

Under the supervision of the Business Development Manager, you will act as the c...

Location

Canada , Montreal

Salary:

30.00 - 35.00 CAD / Hour

Randstad

Expiration Date

July 03, 2026

Requirements

DCS (DEC) in project management or a related field
Relevant experience in a technical field related to construction or security
Bilingualism is essential to communicate with a diverse clientele
Sharp sense of priorities
Resourcefulness
Surgical precision
Strong team spirit

Job Responsibility

Perform data entry for cost tracking and transmit relevant information to the project coordinator for optimal management
Proceed with purchases from suppliers according to approved quotes and manage delivery slips as well as merchandise returns (including warranties)
Establish work team schedules and coordinate pickup times with technicians
Confirm appointments with clients, validate work planning, and ensure rigorous follow-up on site progress

What we offer

Monday to Friday, 8:00 AM to 4:30 PM
37.5 hours per week
1-hour lunch break
Office located in East Montreal, easily accessible via the Honoré-Beaugrand metro station
Professional Environment: Join a leader in security solutions offering a structured and collaborative workspace
Stable Mandate: A 12-month mission at the heart of operational activities in the Montreal-East district

Fulltime

Project Coordinator (Project Management Specialist)

Barbaricum is seeking a Project Coordinator (Project Management Specialist) to p...

Location

United States , Indianapolis

Salary:

Not provided

Barbaricum

Expiration Date

Until further notice

Requirements

Active DoD Secret Clearance
Associates degree or equivalent experience
Demonstrated experience in general office management services including answering and directing phone calls, organize and schedule meetings and appointments, produce and distribute correspondence memos, letters, forms, and develop and maintain a filing system, and providing general support to visitors
Demonstrated experience with HR policies and procedures, communicates with coworkers and assist with problem resolution
Demonstrated experience with Microsoft products, organizing and building project management documentation, and assisting Program and Project Manager with variety of administrative taskings

Job Responsibility

Provide administrative and project coordination support for program, project, logistics, strategic planning, and safety initiatives
Coordinate meetings, appointments, project schedules, and stakeholder communications to support effective program execution
Prepare, distribute, and maintain correspondence, reports, presentations, meeting minutes, and project documentation
Assist Program and Project Managers with tracking project milestones, deliverables, action items, and resource requirements
Maintain project records, filing systems, and documentation repositories to ensure accuracy and accessibility of information
Support logistics planning, event coordination, and administrative activities related to project and program operations
Utilize Microsoft Office applications and project management tools to organize data, generate reports, and support project tracking activities
Serve as a point of contact for internal and external stakeholders, responding to inquiries and facilitating communication across teams
Support compliance with organizational policies, procedures, and administrative requirements, including HR-related processes and documentation
Assist with problem resolution, process improvement initiatives, and other administrative functions that contribute to successful program execution

Fulltime

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