Administrative Project Coordinator Job at Robert Half (Knoxville)

Project Administrator

Project Administrator role supporting senior staff and Project Managers across a...

Location

United Kingdom , Gateshead

Salary:

30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in project coordination, administration, or technical support within construction, engineering, design, or interior design
Excellent telephone manner and communication skills
Strong numeracy and literacy
Proficiency in Excel and MS Office
Highly organised with a structured and methodical approach
Strong problem-solving skills

Job Responsibility

Supporting the project and field sales teams throughout project lifecycles
Handling client queries and service calls, liaising with suppliers and service providers
Sales order processing: raising purchase orders, acknowledgements, and client invoices
Job costing: adding supplier invoices to cost sheets and liaising with Project Managers
Preparing estimates using Excel and AQ (industry-specific software)
Managing deliveries and stock movements
General administrative support

What we offer

Free on-site parking
23 days holiday (3 reserved for Christmas closure) + bank holidays
Long-term progression opportunities

Fulltime

Project Administrator

Part-time Project Administrator role supporting projects from initial concept to...

Location

United Kingdom , Henfield, West Sussex

Salary:

20000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Up to 2 years' experience in project administration or management
Strong organisational skills and ability to manage multiple tasks
Excellent communication for working with teams and external partners
Project management qualification (Agile, Scrum, PMP, PRINCE2) is desirable

Job Responsibility

Helping plan projects, including tasks, timelines, budgets, and resources
Coordinating meetings, taking notes, and sharing updates with the team
Tracking progress and keeping project documentation accurate
Monitoring purchase orders and supplier deliveries to stay on schedule and budget
Spotting risks and helping solve issues proactively
Supporting quality checks and ensuring documentation is complete

What we offer

Flexible part-time hours for a good work-life balance
Work on exciting technical projects with diverse teams
Develop your project management skills in a supportive, dynamic environment

Parttime

Project Coordinator

Assist project teams with day-to-day construction administration tasks.

Location

United States , Denver

Salary:

Not provided

Howell Construction

Expiration Date

Until further notice

Requirements

High School Diploma or GED required
Minimum 2 years of administrative or project coordination experience required
2+ years supporting construction or engineering projects preferred
Some background in a customer service environment preferred
Excellent verbal and written communication skills
High attention to detail and ability to work with precision
Strong organizational and time management skills
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
Familiarity with construction project management tools (e.g., Procore, Bluebeam, Vista Viewpoint)
Critical thinking and problem-solving abilities

Job Responsibility

Gather, review, input, and file project documentation including contracts, submittals, change orders, and compliance records in alignment with company and project requirements
Maintain document control processes and ensure timely data entry into systems such as Procore, Vista Viewpoint and shared digital folders
Support the preconstruction and bidding process by preparing bid invitations, distributing specifications, and assisting with compliance and regulatory documentation
Assist in subcontractor onboarding, including issuing subcontracts, verifying insurance and bonding documentation, and coordinating access to project platforms
Monitor and maintain project dashboards and administrative tracking tools to ensure timely status updates on RFIs, submittals, and other deliverables
Prepare standard communications, such as emails, letters, meeting minutes, and tracking logs, ensuring clarity and professional formatting
Coordinate, compile and issue monthly owner billings, including incorporation of subcontractor pay applications into each bill
Collect and follow up on required documentation for payment processing, including lien waivers, certified payroll, diversity reports, and affidavits
Track and support change-management activities including pricing requests, proposal generation, and the distribution of change orders
Act as a liaison between internal departments and subcontractors to resolve document or compliance issues quickly and efficiently

What we offer

Competitive compensation
Bonus plan
Company benefits
Personal and professional development opportunities
Team bonding activities
Dog-friendly office environment
Company outings
Holiday celebrations
Community service opportunities
On-site fitness center

Fulltime

Project Coordinator Intern

Location

Canada , Burlington; Toronto

Salary:

Not provided

JK Contracting and Consulting Inc.

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business Administration, Project Management, or a related field
Previous experience in a project coordination or administrative role is preferred
Strong organizational and time-management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and project management software (e.g., MS Project, Trello, Asana)
Ability to multitask and prioritize effectively
Strong attention to detail and problem-solving skills
Ability to work well in a team-oriented environment
Knowledge of project management principles and methodologies is a plus
PMP (Project Management Professional) certification or similar is a plus but not required

Job Responsibility

Assist in planning and organizing project timelines, resources, and deliverables
Collaborate with project managers and team members to define project goals and objectives
Monitor project progress and ensure that tasks are completed on schedule
Help coordinate and track project activities, including scheduling meetings, calls, and team collaborations
Maintain project documentation, including project plans, status reports, and communication records
Facilitate communication between team members, stakeholders, and external vendors
Prepare and distribute regular project updates, reports, and presentations to stakeholders
Assist with budget tracking and resource allocation, ensuring the project stays within budget
Track risks and issues, and help develop mitigation strategies
Help manage project changes and ensure that all project scope adjustments are documented

Temporary Projects Administrator

Temporary Projects Administrator needed ASAP to support our client's dynamic tea...

Location

United Kingdom , Norwich, Norfolk

Salary:

12.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Organised and detail-oriented
A great communicator with a positive attitude
Comfortable with driving to different locations
Previous experience in administration is a plus

Job Responsibility

Assist with project coordination and administration
Maintain project schedules and documentation
Communicate effectively with team members and stakeholders

What we offer

Competitive hourly rate starting at £12.50
Flexible hours either 7am-4pm or 8am-5pm
Pension contribution matching
Employee discounts for a variety of retailers
A Bike to Work scheme

Fulltime

Project Administrator

Part-time Project Administrator role supporting innovative technical projects fr...

Location

United Kingdom , Henfield

Salary:

20000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Up to 2 years' experience in project administration or management, preferably within a technical or engineering environment
Confident working with technology and digital tools (MS Office, project management software, collaboration platforms)
Strong organisational skills with the ability to manage multiple priorities
Excellent communication and interpersonal skills for working with teams and external partners
Full UK driving licence and access to your own vehicle is essential due to the location

Job Responsibility

Assisting with project planning, including scheduling tasks, tracking timelines, monitoring budgets, and managing resources
Coordinating project meetings, preparing agendas, taking minutes, and sharing updates with stakeholders
Maintaining accurate project documentation and ensuring information is up to date
Monitoring purchase orders, supplier deliveries, and budgets to keep projects on track
Identifying risks, resolving issues proactively, and escalating when necessary
Supporting quality checks and ensuring compliance with internal processes
Using project management and technical tools/software to support delivery

What we offer

Flexible part-time hours to support a positive work-life balance
Opportunity to gain exposure to exciting technical projects in a collaborative and dynamic environment
A chance to develop your project management career in a supportive team

Parttime

Project Coordinator

Provide administrative support for Project Managers and Engineers

Location

United States , Phoenix

Salary:

Not provided

Southwest Metalsmiths Inc

Expiration Date

Until further notice

Requirements

Minimum 3 years of experience in Construction Industry
Working knowledge of general office procedures plus the ability to organize and coordinate work efforts for Project Managers and Engineering
Proficient research and communication skills
Adequate knowledge of Microsoft Excel, Word, BlueBeam, and AutoCAD

Job Responsibility

Coordinate and supervise clerical support functions for Project Managers and Engineers
Compose and edit letters, memos, reports, procedures, etc.
Act as a liaison between jobsite supervisors and other departments, clients, etc.
Oversee and process day-to-day administrative items i.e. expense reports, purchase requisitions, personnel transaction forms, operating budgets
Prepare special reports, studies, statistical analysis, brochures which would require research, development, and interpretation of data
Perform additional assignments per Project Manager and Engineer’s request

Project Coordinator

Are you an organized, proactive professional with experience in the construction...

Location

United Kingdom , London

Salary:

15.00 - 15.38 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Construction experience: Essential, ideally within a small business setting
Trustworthiness: Handle sensitive information with discretion
Initiative: A self-starter who can work independently
Numeracy skills: Confident with budgeting and figures
Problem solver: Tackle challenges with a can-do attitude
Detail-oriented: Precision is key
Strong communicator: Excellent customer service and interpersonal skills
Multitasker: Comfortable juggling multiple priorities

Job Responsibility

Be the first point of contact for calls, emails, and messages
Support the Project Manager with daily tasks and project coordination
Organize team schedules to boost productivity
Facilitate communication between site teams, suppliers, and clients
Maintain and improve internal systems and processes

What we offer

Fast-paced and varied work: No two days are the same
Career growth: Opportunities to develop and progress
Supportive culture: Collaborative team that values your input

Fulltime

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Administrative Project Coordinator

Job Description

Job Responsibility

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