Administrative/production Associate - Capital Markets Job at JLL (Denver)

Job Description

Support Producers and Production teams in managing real estate transactions from start to finish as a Production Associate. You'll assist with deal materials preparation, managing databases, coordinating with design teams and various vendors, providing comprehensive support to producers and team members to ensure seamless transaction execution. This position offers exposure to all aspects of commercial real estate production in a fast-paced, team-oriented environment.

Job Responsibility

Provide administrative support including typing correspondence, scheduling appointments, conference calls, reservations, organizing calendars, set itineraries, process expense reports
Assist Producers and Analysts in the preparation of marketing materials for real estate deals
Prepare PowerPoint presentations by pulling and inserting data from other sources
Maintain deal database
manage and update deal statuses, documents, manage press releases, marketing lists, activity tracking, and send e-mail blasts
Assist in creating customized property information materials, comparable market analysis, market and industry research and targeted client specific research
Assist in overseeing deal closing process
manage due diligence, engage and manage third party vendors, ensure proper documentation, prepare invoices
Take independent initiative to identify priorities, adjust quickly as priorities change
Respond to inquiries and provide timely information as needed
Organize and file important deal-related correspondence
Coordinate with graphic design team, work with vendors for photography and other services
Back up support for other Production Associates as needed

Requirements

Minimum 1-3 years of related administrative, executive assistant, communications or similar experience
High School graduate required, college degree preferred
Excellent communication, organizational, grammatical, and time-management skills
Ability to prioritize, multitask, and meet tight deadlines in fast-paced environment
Intermediate working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Experience using Adobe Creative Design Suite (InDesign, Illustrator, PhotoShop) a plus, not required
Must be able to work overtime
Candidates must be authorized to work in the United States without sponsorship

Nice to have

Real Estate or Finance experience preferred
Commercial Real Estate experience preferred
Design experience is a plus
Strong problem-solving, organization, and decision-making skills
Ability to work overtime on short notice and provide backup support

What we offer

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

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Administrative/production Associate - Capital Markets

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