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Administrative Operations Coordinator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , San Diego

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

This is not a reactive administrative role—it’s a proactive one. We’re hiring an Administrative Operations Coordinator to help bring structure, clarity, and consistency to a fast-paced professional services environment. You’ll support leadership and cross-functional teams by managing schedules, tracking projects, and ensuring that day-to-day operations run smoothly and efficiently.

Job Responsibility:

  • Manage calendars, meetings, and scheduling logistics for leadership and teams
  • Coordinate internal communication and ensure alignment across departments
  • Prepare reports, presentations, and operational documents
  • Track projects, deadlines, and follow-ups to ensure completion
  • Maintain organized documentation and filing systems
  • Assist with process improvements and workflow optimization
  • Support general administrative and operational needs

Requirements:

  • 3–5 years of administrative, operations, or office support experience
  • Experience in a corporate, consulting, or professional services environment preferred
  • Microsoft Office Suite (Excel, Outlook, Word, PowerPoint) required
  • Project Management Tools: Asana, Monday.com, or similar (preferred)
  • Google Workspace (preferred)
  • Ability to prioritize and manage competing deadlines
  • Strong attention to detail and execution
  • Clear and professional communication skills
What we offer:
  • Medical, vision, dental, and life and disability insurance
  • Enrollment in company 401(k) plan

Additional Information:

Job Posted:
May 05, 2026

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