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Robert Half Logo Robert Half · Office Administration

Administrative Operations Coordinator

United States, Carlsbad · Job Posted May 30, 2026
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Job Responsibility

  • Coordinate calendars, meetings, and cross-functional scheduling requests
  • Prepare reports, spreadsheets, and internal operational documentation
  • Assist leadership with project tracking and administrative follow-up
  • Maintain organized records, contracts, and company documentation
  • Coordinate onboarding logistics and office operational support tasks
  • Communicate with vendors, internal teams, and external partners professionally
  • Assist with event coordination, meeting logistics, and team scheduling
  • Support purchasing requests, office supply management, and facility coordination
  • Help maintain workflow organization across departments during periods of growth
  • Track operational deadlines and project updates
  • Support internal reporting and process improvement initiatives
  • Assist departments with administrative requests and workflow coordination

Requirements

  • 3+ years of administrative, operations, or coordinator experience preferred
  • Biotech, healthcare, life sciences, or startup industry experience preferred
  • Strong organizational and problem-solving abilities
  • Excellent communication and follow-through skills
  • Advanced Microsoft Office and Google Workspace skills required
  • Experience with project management platforms or reporting systems is a plus

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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