Administrative Officer

• Organising deliveries and coordinating the transfer of information and documents to external stakeholders
• Liaise with courier companies and external stakeholders regarding deliveries and maintain accurate delivery records
• Update and maintain delivery and correspondence trackers
• Upload covering letters and correspondence to the Document Management System (DMS)
• Create Helpdesk tickets for data uploads to the DMS
• Support logistics for deliveries and document transfers to external stakeholders
• Organise and coordinate meeting rooms and internal training sessions
• Provide administrative support including photocopying, filing, and general office duties
• Act as a main contact point for the team, managing communications and distributing correspondence appropriately
• Provide direct administrative support to the Chairman and Senior Legal Team
• Monitor and manage the UCPI Inquiry inbox, ensuring emails and queries are directed to the correct teams
• Maintain office supplies and stationery orders
• Provide flexible administrative support across workstreams to ensure the smooth running of the Inquiry

• Organising and managing effectively to achieve desired results/outcomes
• Regularly processing complex & varied information and managing that information accurately and in the required format
• Able to work effectively both independently and flexibly as part of a team
• IT Skills - Previous experience of using Microsoft Office packages, specially Word, Excel, PowerPoint, Outlook and Sharepoint
• You must hold a valid passport and must have lived in the UK for longer than 3 years. Please note that period of 6 months or longer spent outside of the UK in the last 3 years will unfortunately not be accepted. This role requires security clearance that will be processed for you, if successful

• Writing Skills - Ability to draft reports, recommendations and meeting minutes
• Previous experience of working in Business Assurance or Procurement environment

Holiday and Pension