Administrative officer

• Provide administrative and clerical support to the technical staff
• File, scan, archive and maintain office databases in the SharePoint
• Draft, format, proofread and archive, incoming and outgoing correspondences and other communications
• Support the preparations of virtual and physical workshops and meetings, both local and international
• Prepare the travel arrangement for the official missions of staff
• Manage and coordinate the purchasing of the stationary supplies and stock for the office
• Support visa and work permit management for expatriate staff, including going to the immigration office if needed
• Support the Finance Officer in the processing of vouchers and records office expenditures
• Support in the financial/accounting processes if needed, registering and keying expenses in WOAH financial applications when relevant

• A Bachelor’s or undergraduate degree relevant to the job
• At least 3 years of professional experience of administrative assistance
• Excellent command of English (written and spoken) and Thai (spoken – written an advantage)
• Strong computer skills in a Microsoft environment (Word, Excel, SharePoint, PowerPoint, and Outlook), Canvas, and office technology equipment and software
• Experience in using interactive tools such as Zoom, Mentimeter (or equivalent…)
• Experienced in international travel arrangements (ticket reservation, Thai visa and work permit processing) and coordination with government agencies is an asset
• Excellent communication skills
• Teamwork ability Accuracy and attention to details
• Willingness and ability to work in a multi-cultural environment
• Proven effective organisational skills and ability to handle work in an efficient and timely manner, defining priorities and meeting deadlines
• Strong interest and autonomy in learning new/evolving IT and interactive tools/methods
• Capacity to work autonomously and to take ownership of tasks

Experienced in international travel arrangements (ticket reservation, Thai visa and work permit processing) and coordination with government agencies