Administrative Office Manager Job at Massachusetts Municipal Association (Newburyport)

Administrative Office Manager

The Administrative Office Manager performs administrative duties relating to per...

Location

United States , Manhattan

Salary:

20.67 - 23.55 USD / Hour

Kansas State University

Expiration Date

Until further notice

Requirements

Associate’s Degree
Four or more years of office management experience
education can be substituted for experience.

Job Responsibility

Onboards new part-time employees by guiding them through the process of completing the required forms and information to input into the HRIS and Time and Leave systems.
Responsible for part-time event staff payroll approval and accounting of hours charged to 100+ events per year. This is accomplished by daily monitoring of the University’s Time & Leave system to track various event hours and daily hours for Athletics Operations ensuring accuracy of electronic timecard punches and correct coding of hours.
Creates requested purchase order forms for the Athletic Operations unit ensuring accurate information, correct account coding and setting the document up for the correct electronic approval process.
Assists with the department’s key control management. Ensuring the Athletics Operations office is aware of employee start and end dates to make sure department keys are issued and returned in a timely manner.
Completes all other administrative duties as requested by Associate Athletic Director of Event Operations, Sr. Associate Athletic Director of Facilities and/or Director of Human Resources in order to meet the needs of the department.
Other duties as assigned

What we offer

Excellent medical, dental and vision health plans
Very competitive retirement plan
Generous earned vacation and sick leave plans
Parental leave plan
Employer paid term life insurance
Employer paid accidental death and dismemberment insurance
Employer paid long term disability insurance
Paid KSU designated holidays

Fulltime

New

Bilingual Administrative Office Manager

As an Administrative Office Manager, you will have the opportunity to perform qu...

Location

Canada , Laval

Salary:

25.00 - 28.00 USD / Hour

Randstad

Expiration Date

August 24, 2026

Requirements

High school diploma or equivalent required
Four-year university degree or 3-5 years of relevant experience is an asset
Excellent knowledge of the Microsoft Office suite
Minimum of 2 years of experience in a customer service environment
Ability to manage demanding deadlines
Ability to work independently and manage time effectively
Must be at least 18 years of age
Previous experience in the manufacturing and/or transportation sectors is an asset
Must be fluent in communicate with French/ English speaking clients located outside Quebec on a regular basis

Job Responsibility

Respond quickly to customer requests and complaints in a comprehensive manner, providing effective solutions
Collaborate with other members of management to set up and maintain accounts receivable and accounts payable
Participate in the entire hiring process of new employees in collaboration with the dedicated recruiter and the HR integration team
Manage the local accounts payable (A/P) process, including creating purchase orders, verifying invoices, and communicating with local suppliers and corporate accounting
Manage the local accounts receivable (A/R) process by ensuring that all invoices are issued accurately and in a timely manner
Ensure compliance with all company policies, as well as safety rules and regulations
Produce daily, weekly and monthly operational reports, including payroll, production, and shipping and receiving
Perform a variety of administrative tasks, including sorting and processing mail, answering phone calls, updating company bulletin boards, and dispatching drivers
Order and maintain office supplies, personal protective equipment (PPE), and first aid inventory
Support operations by planning and carrying out administrative projects as required

What we offer

Competitive compensation
Long-term advancement opportunities
Excellent teamwork environment

Fulltime

Office Manager / Administrative Assistant

Robert Half is partnering with a boutique, relationship-driven financial service...

Location

United States , Denver

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in an Office Manager, Administrative Assistant, or similar role
Prior experience within investment advisory, wealth management, insurance, or financial services
Stable work history with demonstrated tenure in prior positions
Strong organizational skills, professionalism, and attention to detail
Ability to work independently in a small office setting
Positive attitude and enthusiasm for supporting a close-knit team environment

Job Responsibility

Manage day-to-day office operations and administrative functions
Support client communications, scheduling, and service requests
Coordinate calendars, meetings, documentation, and reporting
Assist with operational and compliance-related administrative tasks
Maintain organized records, files, and office systems
Provide high-level administrative support to ownership and leadership
Help create a professional, welcoming, and highly organized office environment

What we offer

Competitive compensation package
Medical, dental, and health benefits
PTO and retirement plan
Additional benefits details to be provided during the interview process

Fulltime

Office Manager/ Administrative Assistant

The Office Manager/ Administrative Assistant will assist with the many events th...

Location

United States , O'Fallon

Salary:

50000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience in office management or a similar administrative role
Proficiency in handling accounts payable processes
Strong organizational and time-management skills
Ability to manage office supply procurement and inventory effectively
Excellent communication skills for receptionist duties and team collaboration
Familiarity with maintaining filing systems and records
Proven ability to adhere to company policies and procedures
Competence in identifying and implementing process improvements

Job Responsibility

Supervise and coordinate daily office operations to ensure seamless functionality
Manage procurement and inventory of office supplies, ensuring availability and cost-effectiveness
Oversee accounts payable processes, including accurate record-keeping and timely payments
Perform receptionist duties by welcoming visitors, handling incoming calls, and managing correspondence
Maintain organized filing systems for documentation and records
Collaborate with team members to support administrative needs and resolve operational challenges
Ensure adherence to company policies and procedures in all office activities
Monitor and manage budgets related to office expenses
Identify opportunities to improve office efficiency and implement solutions
Train and guide staff on administrative practices and office protocols

What we offer

Benefits are fully covered at no cost for employees
medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Executive Administrative Assistant & Office Manager

Aura is on a mission to create a safer internet. In a world where our lives are ...

Location

United States , Boston

Salary:

80000.00 - 90000.00 USD / Year

Aura

Expiration Date

Until further notice

Requirements

5+ years of experience as an Executive Assistant or Office Manager, with a proven track record of supporting C-Suite or Senior-level management
Exceptional ability to handle sensitive and confidential information with the utmost professionalism
Elite written and verbal communication skills
ability to interact confidently with high-level executives and external partners
A 'no task is too small' attitude with the ability to pivot quickly in a fast-paced, dynamic environment
Expert knowledge of G Suite (Gmail, Calendar, Docs, Sheets) and experience with travel/expense management software
Superior time-management skills and the ability to manage multiple high-priority projects simultaneously
Owns the office environment with minimal direction, staying proactive and effective during both busy periods with high executive activity and quieter stretches requiring independent initiative
Collaborates effectively with employees, executives, and EAs, building strong partnerships, adding value, and proactively solving problems day-to-day

Job Responsibility

Provide dedicated administrative support to senior management, acting as a gatekeeper and primary point of contact for internal and external stakeholders
Manage complex, shifting calendars
prioritize conflicting meeting requests and proactively resolve scheduling gaps
Coordinate intricate domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries
Attend high-level meetings to take minutes, track action items, and prepare necessary documents, reports, or high-quality presentations
Screen and prioritize emails, phone calls, and correspondence, drafting professional responses on behalf of leadership when appropriate
Oversee all onsite office functions to ensure a seamless work environment for the team and visitors
Liaise with property management and external vendors
oversee office equipment maintenance, repairs, and security protocols
Proactively manage office and kitchen supplies, ensuring the space is always fully stocked and organized

What we offer

generous health and wellness benefits
retirement savings plans
parental leave

Fulltime

Office Facilities Administrative Manager

Reputable organization under a corporate umbrella to a nationwide chain. Offers ...

Location

United States , Pinecrest

Salary:

75000.00 - 80000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

3-5 years of experience within Office Administration or managing an Office Facility
Collaboration with Building and Property Management
Successful with improving day-to-day office operations processes
Experience developing a handbook of office procedures
Proficiency with Microsoft Office suite
Bachelor's Degree in Business Administration or related

Job Responsibility

Manages the office facilities day-to-day operations interacting closely with leadership
Oversees all needs of the office Facility
Is the liaison between employees, executive leadership, building property management and external vendors
Ensures guests and employees a seamless experience
Routes incoming calls to the appropriate parties
Distributes mail and coordinates packages
Acts as the main point of contact and go-to for various questions and information
Prepares internal office communications such as notices, events and on procedures
Creates and improves upon handbook of processes through instructional documents
Manages compliance on fire drills to evacuations and other scenarios

What we offer

generous percentage of Medical paid for employee
15 days PTO
paid Holidays
401k with generous match
other insurance and other benefits
Bonus around 10%

Fulltime

Office Facilities Administrative Manager

Reputable organization under a corporate umbrella to a nationwide chain. Offers ...

Location

United States , Pinecrest

Salary:

75000.00 - 80000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

3-5 years of experience within Office Administration or managing an Office Facility
Collaboration with Building and Property Management
Successful with improving day-to-day office operations processes
Experience developing a handbook of office procedures
Proficiency with Microsoft Office suite
Bachelor's Degree in Business Administration or related

Job Responsibility

Oversees all needs of the office Facility, and is the liaison between employees, executive leadership, building property management and external vendors
Ensures guests and employees a seamless experience and within day-to-day office operations
Routes incoming calls to the appropriate parties
Distributes mail and coordinates packages
Acts as the main point of contact and go-to for various questions and information
Prepares internal office communications such as notices, events and on procedures
Creates and improves upon handbook of processes through instructional documents
Manages compliance on fire drills to evacuations and other scenarios
Issues entry badges and parking including replacements
Stocks and replenishes kitchen supplies, keeping orderly lay out of inventory

What we offer

generous percentage of Medical paid for employee
15 days PTO
paid Holidays
401k with generous match
other insurance and other benefits

Fulltime

Office Manager - Coordinator, Administrative Assistance

Resmed is leading the way in cloud-connected medical devices that transform care...

Location

Australia , Sydney

Salary:

Not provided

ResMed

Expiration Date

Until further notice

Requirements

Minimum 5 years of experience in a similar role, such as an Office Manager, Operations Coordinator, or Senior Administrator
Demonstrated, hands-on experience in purchasing and supplier/contractor management
High proficiency with an ERP system (e.g., Oracle, SAP) for purchasing
Proficiency in the MS Office Suite (Word, Excel, Outlook) and experience with tracking systems (e.g., Confluence, JIRA)
Exceptional organisational and multitasking skills, with the ability to manage competing priorities effectively
A proactive, helpful, and responsive attitude, with a proven ability to build positive working relationships with all levels of staff and external

Job Responsibility

Manage the end-to-end purchasing process in Oracle, from raising POs, coordinating freight to receipting goods
Develop and maintain strong supplier relationships, negotiating for cost-effective procurement
Act as the primary contact for all purchasing, building maintenance, cleaning, and office supplies
Manage all external suppliers, from sourcing quotes to scheduling visits and on-site coordination
Conduct and manage all WHS inductions for new staff and visitors
Maintain WHS records and manage incident reporting
Manage site security access, visitor protocols, and general office standards
Provide high-level administrative support and reports to the Global Tooling Manager
Support continuous improvement initiatives to reduce costs and enhance service quality

Parttime

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Administrative Office Manager

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