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Administrative & Office Coordinator

QPML

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

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Job Responsibility:

  • Preparation of daily schedule
  • Update of staff vacation leave requests
  • Weekly upkeeping of team’s time logs
  • Taking minutes of meetings for SP
  • Monthly update of time logs in ProCenter
  • Individual update of clients’ details in ProCenter
  • Individual update of projects’ details and rates in ProCenter
  • Issuing of fee notes to clients
  • Follow up on fee notes issued to clients
  • Download and preparation of tender documents/public quotations
  • Coordinating tender/public quotation documentation for all Key Experts required
  • Uploading tender/public quotation offers
  • General administrative duties within the department
  • General administrative duties as necessary from time to time in assistance to Admin/Finance department
  • Covering for colleagues at main reception when necessary
  • Issuing of invoices on monthly basis for all ongoing cases from ProCenter
  • Follow up on outstanding amounts based on debtors list provided by Finance department

Requirements:

  • School leaving certificate is required
  • Excellent command of Microsoft Office applications
  • Proven track record working with administrative and clerical procedures and/or in a similar role
  • Exceptional written and verbal communication skills in English, whether in person, phone and/or written correspondence
  • Ability to work under pressure and to work closely with others in a multidisciplinary environment
  • Able to contribute positively as part of a team, helping out with various tasks as required
  • Attention to detail, influencing skills and assertiveness
  • Excellent interpersonal skills, able to communicate with confidence and clarity
  • Proficient analytical skills and a measured approach to decision-making, being able to take decisions as and when needed in the interest of efficiency
  • A motivated team player demonstrating an eager and positive work ethic

Additional Information:

Job Posted:
March 12, 2026

Employment Type:
Fulltime
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