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Robert Half Logo Robert Half · Office Administration

Administrative & Marketing Coordinator

United States, Los Angeles · Job Posted April 22, 2026
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Job Description

A renowned landscape architecture firm is seeking a permanent Administrative & Marketing Coordinator to support its Downtown Los Angeles studio. This role blends high-level administrative support with marketing coordination, ideal for a detail-oriented detail oriented who thrives in a fast-paced, creative environment. The Coordinator will work closely with the Managing Principal and marketing team to ensure seamless office operations and successful proposal development.

Job Responsibility

  • Provide comprehensive administrative support to the Managing Principal, including scheduling, communication, and office coordination
  • Oversee daily office operations, ensuring tasks are completed efficiently and on time
  • Assist with the preparation of proposals, presentations, and marketing materials, ensuring accuracy and professionalism
  • Review RFPs, NDAs, and other project documentation to support marketing and proposal activities
  • Maintain and update marketing databases, collateral, and internal systems to ensure consistency and accessibility
  • Coordinate with sub-consultants to collect necessary documentation and ensure timely submissions
  • Support contract preparation, review processes, and execution tracking in collaboration with legal teams
  • Monitor project timelines, ensuring contracts and related tasks are completed in accordance with deadlines
  • Collaborate with internal teams and leadership to prepare interview presentations and submission materials
  • Facilitate communication between clients, consultants, and internal departments to ensure smooth project execution

Requirements

  • Minimum of 3 years of experience in an administrative, marketing, or coordination role
  • Strong organizational, writing, and editing skills, with a preference for experience in architecture, engineering, or design industries
  • Proven ability to handle multiple deadlines and prioritize tasks in a dynamic environment
  • Highly detail-oriented with strong problem-solving abilities and a proactive approach to challenges
  • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
  • Experience with Adobe Creative Suite tools such as Photoshop, Illustrator, InDesign, and Acrobat
  • Bachelor’s degree in Business Administration, Marketing, or a related field is preferred
  • Excellent communication skills, with the ability to liaise effectively with clients, consultants, and internal teams

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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