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Legends Global Logo Legends Global · Office Administration

Administrative Manager

Puerto Rico, Hato Rey · Job Posted February 20, 2026
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Job Description

The position is responsible to schedule and supervise personnel, subcontractors and daily activities involved in the successful execution of events and maintenance of the facilities by performing the following duties personally or through subordinate supervisors.

Job Responsibility

  • Manage and supervise the ASM Maintenance software program, Altum
  • Interview, hires and train administrative employees
  • Train and supervise employees in Maintenance Program
  • Coordinates Information Technology personnel and Work orders
  • Manage projects as required
  • Manage building contractors as required
  • Negotiation of certain building contracts
  • Ensure contract compliance
  • Assist Director of Operations on both operational and capital budgeting process
  • Coordinate operations activities with other departments and show related contractors
  • Ensures clear, concise, pertinent, and timely communication to and from other departments
  • Manage and implement facility rules, regulations, policies, and procedures
  • Procures services, repairs and supplies transactions through both bid and negotiated processes
  • Manage and plans with outside vendors and contractors work to assure compliance with safety programs
  • Investigates, analyzes, and resolves operational problems and complaints
  • Knows and ensures all laws codes, ordinances, policies, procedures, risk management efforts, safety precautions, rules/regulations and emergency procedures are followed
  • Manage the process of compliance of participation of the Green Building Program
  • Gather information and compile the monthly and quarterly reports as required
  • Performs other duties as assigned by the Director of Operations
  • Directly supervises employees in the Operations Department

Requirements

  • Bachelor's Degree (BA) from four-year college or university
  • 2 years related experience in similar position
  • Experience in project management and contract administration required
  • Experience in building maintenance concepts and procedures
  • Excellent verbal, written and interpersonal skills essential
  • Familiarity with OSHA, ADA and related state and federal regulations required
  • Demonstrated technical knowledge of building maintenance and control functions is preferred
  • Able to work flexible schedules, including weekends, nights, and holidays
  • Assess situations exercising decision-making authority
  • Must be able to speak, read, and write Spanish and English
  • Proficient in MS Office Word, Excel, Power Point and Outlook
  • Proficient in Building Maintenance System
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