Administrative Lab Coordinator Job at Brown University

Lab Coordinator

We are looking for a polite and enthusiastic Lab Coordinator to fill a vacancy a...

Location

United States , Scottsdale

Salary:

20.00 USD / Hour

Envita Medical Center

Expiration Date

Until further notice

Requirements

Must be able to speak professionally and communicate effectively at all times
Must be able to learn and assimilate information rapidly
Must be cheerful and exude positive energy that helps patients feel you are caring for them
Must be a self-starter and be able to create structure within their own environment
Must be able to work and function with ease on a computer
Must have an ownership spirit who wants to excel at their position

Job Responsibility

Review chart notes for updated lab orders
Prepare requisition forms
Work closely with phlebotomist
Schedule lab draws
Explain lab kits and lab prep
Order lab kits
Ensure demographics and insurance information in EMR are accurate
Process all lab orders for new and current patients according to LabCorp and specialty kit guidelines
Have patient sign required consent forms
Add processed lab orders to lab tracking sheet

What we offer

Medical
Life
Dental
Vision
401K

Fulltime

Administrative Assistant IV

Serves as the administrative assistant to at least 3 faculty members in the Divi...

Location

United States of America , Rochester

Salary:

21.36 - 29.90 USD / Hour

University of Rochester

Expiration Date

Until further notice

Requirements

Associate's degree and 2 years of relevant administrative experience required
Bachelors degree preferred
Or equivalent combination of education and experience
At least 2 year of relevant administrative office experience required
Excellent communication skills, including written communication, and willingness to quickly learn and adapt to new systems and changes in institutional priorities and policies required
Ability to maintain confidentiality required
Exceptional organizational, time management and administrative skills required
Strong communication skills, both verbal and written required
Ability to exercise independent judgment
attention to detail

Job Responsibility

Proactively and effectively manage the time and calendar for the at least 2 faculty members, choosing or recommending among competing demands on time, referring matters to be handled by others and controlling access to them
Represents the faculty in contacts with University leaders, other faculty, government officials, relaying (and often anticipating) instructions, preferences and concerns, and obtaining reports or recommendations
Assures that University officials and others concerned are informed of decisions
Anticipates the needs from and obtains background material for decisions and conferences
Compiles, edits, checks for accuracy material for reports, grants, correspondence, publications and presentations
Prepares, maintains and updates essential faculty based documents, including CVs, NIH biosketches, Other Support, mentoring tables, grants and funding tables, ongoing projects tables, etc
Preparing and submitting publications to MyNCBI as needed to maintain compliance with NIH Public Access Policy
Assists assigned faculty with grant preparation and submission documents, preparing PowerPoint slides, scientific papers, presentations, and other documents
Manages the tracking and renewal of memberships to professional organizations
Coordinate all travel arrangements and manages reimbursement process

Fulltime

HR Coordinator

Our client, a rapidly growing biotech research company in Carlsbad, is expanding...

Location

United States , Carlsbad

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–3 years of HR experience (internship or coordinator level acceptable)
Experience in biotech, clinical, scientific research, or regulated industries preferred
HRIS knowledge—Rippling, ADP Workforce Now, UKG, or BambooHR
Strong writing skills and professional communication
High attention to detail
must be comfortable managing complex, sensitive documentation
Ability to work independently and in a team-focused environment

Job Responsibility

Assist with full-cycle recruiting including job postings, screening applicants, interview scheduling, and candidate correspondence
Prepare and maintain onboarding schedules, ensure new hire paperwork accuracy, and coordinate lab safety training and certifications
Manage employee records, HRIS data entry, personnel file audits, and compliance documentation
Support benefits administration including enrollment changes, eligibility tracking, and open enrollment coordination
Provide HR support for lab managers, engineering teams, and administrative staff
Assist HR leadership with culture-building initiatives, employee engagement activities, and recognition programs
Track mandatory training, credentialing, and continuing education requirements
Maintain confidentiality at all times while acting as a trusted resource for employees

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Research Assistant

Under the supervision of the PI, the Research Assistant will assist with the acq...

Location

United States

Salary:

Not provided

Brown University

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Neuroscience, Psychology, Cognitive Science, Computer Science, or related field, with prior related undergraduate research experience or extensive coursework required
1-2 years’ relevant experience (grade 8)
And/or equivalent combination of education and experience
Excellent oral and written communication skills, attention to detail, organizational skills
Basic programming knowledge and familiarity with software packages for data analysis, spreadsheets and word processing
Knowledge of general laboratory maintenance and study protocols
CRIMINAL BACKGROUND AND EDUCATION CHECK REQUIRED

Job Responsibility

Assist with the acquisition and analysis of scientific data to help to program cognitive tasks and test healthy adults
Assist in the collection and pre-processing of EEG, MRI and pupillometry data from study participants
Help support laboratory operations by coordinating undergraduate lab members, preparing and submitting administrative documents, and carrying out research activities for the PI and associated post-doctoral fellows and graduate students

Fulltime

Patient Administrative Coordinator

Envita Medical Center is seeking a detail-oriented and proactive Patient Adminis...

Location

United States , Scottsdale

Salary:

22.00 - 24.00 USD / Hour

Envita Medical Center

Expiration Date

Until further notice

Requirements

1–2 years of experience in a medical or administrative support role
Strong communication and organizational skills
Proficient in EMR systems and Microsoft Office (Outlook, Teams, Excel)
Detail-oriented with the ability to multitask in a fast-paced environment
Team player with a patient-first mindset
Comfortable adapting to evolving responsibilities
Knowledge of HIPAA and OSHA compliance standards

Job Responsibility

Participate in daily morning planning sessions and end-of-day debriefs
Engage with patients in-person, via phone, and through email
Collaborate effectively with other departments including phlebotomy, nursing, physicians, billing, and external lab representatives
Utilize lab quotes to ensure accurate draw orders
Navigate and utilize the EMR system thoroughly
Prepare lab kits and requisition forms
Maintain and update task planners
Track lab results using lab portals and spreadsheets
Communicate all pertinent updates to care teams
Coordinate proper quoting and billing for out-of-pocket labs

What we offer

Medical
Life
Dental
Vision
401K
PTO

Fulltime

R&D Assistant

As an R&D Assistant, you will support and contribute to Flen Health's research a...

Location

Belgium , Kontich

Salary:

Not provided

Flen Health GmbH

Expiration Date

Until further notice

Requirements

Bachelor’s or Master’s degree in pharmaceutical and biological techniques or equivalent by experience
initial skin pharmaceutical product knowledge
biological and chemical lab techniques knowledge
good command of MS Office
digital savviness related to lab management, project planning and research-related software are an asset
fluent in English, both written and spoken

Job Responsibility

Support research activities on innovative treatments of wound and skin disorders using microbiology techniques
pre-sequencing, post-sequencing, and other biotechnology techniques and galenics
contribute to the development of new and/or renewed (pharmaceutical) formulations for Flen Health products and execute pre-clinical studies according to planning
test the existing and new Flen Health products and ensure that they follow design and development project planning
ensure Laboratory maintenance and control of equipment and contribute to administrative tasks related to lab and R&D testing
assist in coordinating and monitoring analytical, chemical, physical, or biological tests that are outsourced to third parties

What we offer

Excellent working conditions
innovative and inspiring work environment
independent project work & responsibilities within a professional team
career prospect
learning and development opportunities
competitive remuneration according to experience
flexible working ecosystem
enthusiastic colleagues
attractive remuneration package

Fulltime

Unit Secretary - IMC CardioVascular

Provides administrative and secretarial support to one or more nursing units and...

Location

United States , Alexandria

Salary:

Not provided

CHRISTUS Health

Expiration Date

Until further notice

Requirements

High School Diploma required
One-year minimum healthcare experience preferred
BLS preferred

Job Responsibility

Greeting and directing visitors, relaying information and messages to patients and medical staff, and facilitating communication between the care unit and other healthcare providers
Answering telephones, distributing mail, preparing and filing paperwork, and ordering and storing supplies
Maintaining and updating patient records
preparing admission and discharge paperwork
Filing test and lab reports within medical records
Coordinating patient services by scheduling tests, treatments, and consultations for patients and arranging for patient transfers
Performs administrative activities in compliance with all regulations

Parttime

Unit Coordinator

Unit Coordinator - Join Our Big-Hearted Team. Are you ready to make a meaningful...

Location

United States , Sun City West

Salary:

16.25 - 17.94 USD / Hour

Sun Health

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
Must be able to type and file accurately, numerically as well as alphabetically
Possess current or ability to obtain a Level 1 Fingerprint Clearance Card is required

Job Responsibility

Assist nursing staff in clerical duties
Perform a variety of clerical duties to assist with the processing of medical records
Responsible for accurately filing loose reports on Resident charts (telephone orders, medication/treatment sheets)
Forwards telephone orders to the Receptionist for mailing
Prepares the medical record for nursing when Residents are admitted (chart to be correct color when the Resident is transferred within the facility)
Assists with medical record audits as requested
Answers the telephone, take, and relay messages and comply with requests according to established policies and procedures
Maintain confidentiality of patient information
Make medical and therapy appointments for residents
Notify family, residents, and appropriate care givers of appointments for residents

What we offer

Comprehensive health benefits (Medical, Dental & Vision)
401k with immediate vesting and up to 4% employer match
Tuition Reimbursement
Exclusive discounts through The Employee Network
Access to the Employee Association, supporting team members in need

Fulltime

Administrative Lab Coordinator

Brown University

Location:
United States

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 26, 2026

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