Administrative Lab Coordinator Job at Brown University

Lab Coordinator

We are looking for a polite and enthusiastic Lab Coordinator to fill a vacancy a...

Location

United States , Scottsdale

Salary:

20.00 USD / Hour

Envita Medical Center

Expiration Date

Until further notice

Requirements

Must be able to speak professionally and communicate effectively at all times
Must be able to learn and assimilate information rapidly
Must be cheerful and exude positive energy that helps patients feel you are caring for them
Must be a self-starter and be able to create structure within their own environment
Must be able to work and function with ease on a computer
Must have an ownership spirit who wants to excel at their position

Job Responsibility

Review chart notes for updated lab orders
Prepare requisition forms
Work closely with phlebotomist
Schedule lab draws
Explain lab kits and lab prep
Order lab kits
Ensure demographics and insurance information in EMR are accurate
Process all lab orders for new and current patients according to LabCorp and specialty kit guidelines
Have patient sign required consent forms
Add processed lab orders to lab tracking sheet

What we offer

Medical
Life
Dental
Vision
401K

Fulltime

Administrative Assistant IV

Serves as the administrative assistant to at least 3 faculty members in the Divi...

Location

United States of America , Rochester

Salary:

21.36 - 29.90 USD / Hour

University of Rochester

Expiration Date

Until further notice

Requirements

Associate's degree and 2 years of relevant administrative experience required
Bachelors degree preferred
Or equivalent combination of education and experience
At least 2 year of relevant administrative office experience required
Excellent communication skills, including written communication, and willingness to quickly learn and adapt to new systems and changes in institutional priorities and policies required
Ability to maintain confidentiality required
Exceptional organizational, time management and administrative skills required
Strong communication skills, both verbal and written required
Ability to exercise independent judgment
attention to detail

Job Responsibility

Proactively and effectively manage the time and calendar for the at least 2 faculty members, choosing or recommending among competing demands on time, referring matters to be handled by others and controlling access to them
Represents the faculty in contacts with University leaders, other faculty, government officials, relaying (and often anticipating) instructions, preferences and concerns, and obtaining reports or recommendations
Assures that University officials and others concerned are informed of decisions
Anticipates the needs from and obtains background material for decisions and conferences
Compiles, edits, checks for accuracy material for reports, grants, correspondence, publications and presentations
Prepares, maintains and updates essential faculty based documents, including CVs, NIH biosketches, Other Support, mentoring tables, grants and funding tables, ongoing projects tables, etc
Preparing and submitting publications to MyNCBI as needed to maintain compliance with NIH Public Access Policy
Assists assigned faculty with grant preparation and submission documents, preparing PowerPoint slides, scientific papers, presentations, and other documents
Manages the tracking and renewal of memberships to professional organizations
Coordinate all travel arrangements and manages reimbursement process

Fulltime

New

Laboratory Supervisor

We are seeking a highly organized and proactive Laboratory Supervisor to oversee...

Location

United States , New York

Salary:

59267.00 - 88900.00 USD / Year

Mount Sinai Health System

Expiration Date

Until further notice

Requirements

Bachelor's degree in biology, biomedical sciences, or a related field, or combination of education and relevant clinical laboratory experience
3+ years experience in laboratory setting (academic). Supervisory experience preferred.
Familiarity with research compliance and regulatory requirements (e.g., IBC, IRB) preferred.
Experience managing laboratory operations in an academic or translational research setting preferred.
Strong organizational, multitasking, and problem-solving skills
Excellent communication and interpersonal skills

Job Responsibility

Oversee day-to-day laboratory operations to ensure efficient workflow and organization
Maintain laboratory inventory, order supplies, and manage vendor relationships
Coordinate equipment maintenance, service contracts, and repairs
Manage shared equipment scheduling and optimize lab space utilization
Ensure overall lab organization and readiness for ongoing research activities
Establish and maintain standardized workflows, protocols, and documentation practices
Ensure consistency in sample labeling, storage, and record-keeping
Monitor lab processes to maintain organization and operational efficiency
Identify and address operational gaps to improve workflow and productivity
Ensure adherence to institutional biosafety, chemical safety, and regulatory guidelines

Fulltime

HR Coordinator

Our client, a rapidly growing biotech research company in Carlsbad, is expanding...

Location

United States , Carlsbad

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–3 years of HR experience (internship or coordinator level acceptable)
Experience in biotech, clinical, scientific research, or regulated industries preferred
HRIS knowledge—Rippling, ADP Workforce Now, UKG, or BambooHR
Strong writing skills and professional communication
High attention to detail
must be comfortable managing complex, sensitive documentation
Ability to work independently and in a team-focused environment

Job Responsibility

Assist with full-cycle recruiting including job postings, screening applicants, interview scheduling, and candidate correspondence
Prepare and maintain onboarding schedules, ensure new hire paperwork accuracy, and coordinate lab safety training and certifications
Manage employee records, HRIS data entry, personnel file audits, and compliance documentation
Support benefits administration including enrollment changes, eligibility tracking, and open enrollment coordination
Provide HR support for lab managers, engineering teams, and administrative staff
Assist HR leadership with culture-building initiatives, employee engagement activities, and recognition programs
Track mandatory training, credentialing, and continuing education requirements
Maintain confidentiality at all times while acting as a trusted resource for employees

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Executive Administrative assistant

FAST Labs™ is a world-class research and microelectronics production organizatio...

Location

United States , Merrimack

Salary:

63454.00 - 101526.00 USD / Year

Baesystems

Expiration Date

Until further notice

Requirements

Five (5) years as an Administrative Assistant or similar role
Proven track record of providing exceptional support to senior-level executives
Excellent communication, organizational, and time management skills
Proficient in Microsoft 365 Office Suite
particularly SharePoint, Teams Channels, Excel, Word, and PowerPoint
Experience with video conferencing applications (Microsoft Teams, Skype, Zoom, etc.)
Experience with complex calendar management, and travel coordination tools
Strong problem-solving and analytical skills, intuitive, highly organized, and detailed-oriented self-starter
Ability to work in a fast-paced environment and prioritize multiple tasks and deadlines

Job Responsibility

Proactively schedule and maintain FAST Labs Leadership Team (FLLT) recurring meetings and multiple leader calendars
drive the FAST Labs business rhythm
Maintain confidentiality and handle sensitive information with discretion
Conducts senior-level correspondence with Executive Administrative Assistants outside FAST Labs to coordinate calendars and activities with the ES Leadership team and Vice Presidents of other Business Areas
Independently identifies new projects and builds new bodies of work to improve the business area
Provides in-meeting support as needed to drive productive meeting outcomes
Coordinate and prepare materials for meetings, presentations, and other events
Attends FLLT meetings, takes meeting notes, documents and tracks status of action items identified
Prepare and edit correspondence, reports, and other documents as required
Administers FLLT Microsoft 365 SharePoint site and Teams channels

What we offer

health, dental, and vision insurance
health savings accounts
a 401(k) savings plan
disability coverage
life and accident insurance
employee assistance program
legal plan
discounts on things like home, auto, and pet insurance
paid time off
paid holidays

Fulltime

Operations and Administrative Coordinator

We are looking for an Operations & Administrative Coordinator to keep our Paris ...

Location

France , Paris

Salary:

Not provided

Eligo Bioscience

Expiration Date

Until further notice

Requirements

1 to 3 years of experience in an administrative, operations, or office management role
Experience in a startup, biotech, or fast-paced environment is a strong plus
Exposure to accounting tools (Yooz, Spendesk, or similar) is appreciated but not required
Familiarity with collaborative tools such as Notion, Google Workspace, and Slack
Basic knowledge of French workplace H&S obligations is a plus, but not a prerequisite: training will be provided
Strong attention to detail and follow-through
Highly organized to effectively manage diverse tasks across the week or concurrently
Discreet and trustworthy
Service-oriented: you anticipate needs and act before being asked
Clear communicator in both French and English, written and spoken

Job Responsibility

Facility & Office Management: Daily office walkthrough: cleanliness, temperature, shared spaces, meeting room setup
Badge and access management for employees, visitors, and subletters
Reception and distribution of deliveries, including temperature-sensitive lab packages
Coordination with cleaning staff, building management, and repair vendors
Maintenance follow-up: log requests, contact vendors, track completion
Liaison with subletters on building and office matters
Represent Eligo in renter meetings
Administration & Daily Operations: Manage the admin@ inbox and handle incoming mail and official correspondence
Own and maintain the office manual and process pages in Notion
Update internal records: team lists, seating chart, external contacts database

What we offer

8€ Tickets Restaurant for each working day (50% covered by Eligo)
Health insurance / mutuelle: 100% of top-tier insurance (Alan) for Eligonauts and their kids covered by Eligo
Transportation: 100% of Navigo transportation card costs reimbursed, or 400€/year offered for alternative transport support
Integration assistance: French or English classes covered 100%
Health & Wellness: subscription to top-tier sports and wellness platform

Fulltime

Administrative Coordinator

Robert Half is seeking a polished and detail-oriented Administrative Coordinator...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of receptionist, front desk, or administrative support experience (biotech, healthcare, or corporate environment preferred)
Strong communication and interpersonal skills with a professional demeanor
Ability to multitask and prioritize in a fast-paced, detail-driven environment
Proficiency in Microsoft Office Suite (Outlook, Word, Excel)

Job Responsibility

Greet and assist visitors, clients, and interview candidates in a professional and courteous manner
Manage incoming calls, emails, and inquiries, ensuring timely and accurate routing
Maintain front desk operations, including a clean, organized, and secure reception area
Coordinate visitor check-in procedures, including badges and compliance with security protocols
Schedule and manage conference rooms, meetings, and team calendars
Support interview coordination, including candidate check-ins and hospitality
Handle incoming/outgoing mail, deliveries, and shipments (including lab-related packages when applicable)
Order and maintain office supplies and coordinate with vendors
Assist with administrative tasks such as data entry, document preparation, and filing
Partner with HR and operations teams to support onboarding logistics and office initiatives

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Research Assistant

Under the supervision of the PI, the Research Assistant will assist with the acq...

Location

United States

Salary:

Not provided

Brown University

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Neuroscience, Psychology, Cognitive Science, Computer Science, or related field, with prior related undergraduate research experience or extensive coursework required
1-2 years’ relevant experience (grade 8)
And/or equivalent combination of education and experience
Excellent oral and written communication skills, attention to detail, organizational skills
Basic programming knowledge and familiarity with software packages for data analysis, spreadsheets and word processing
Knowledge of general laboratory maintenance and study protocols
CRIMINAL BACKGROUND AND EDUCATION CHECK REQUIRED

Job Responsibility

Assist with the acquisition and analysis of scientific data to help to program cognitive tasks and test healthy adults
Assist in the collection and pre-processing of EEG, MRI and pupillometry data from study participants
Help support laboratory operations by coordinating undergraduate lab members, preparing and submitting administrative documents, and carrying out research activities for the PI and associated post-doctoral fellows and graduate students

Fulltime

Administrative Lab Coordinator

Brown University

Location:
United States

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 26, 2026

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Job Posted:January 26, 2026

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