Administrative Front Desk Professional Job at Robert Half (San Antonio)

Front Desk Administrative Assistant

A well-established professional services organization located in Woburn, MA is s...

Location

United States , Woburn

Salary:

25.00 - 27.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Prior experience in a front desk or administrative support role
Professional demeanor with strong interpersonal and communication skills
Highly organized with the ability to manage multiple responsibilities
Reliable and detail-oriented with a strong sense of accountability
Comfortable working in a small office environment

Job Responsibility

Greet and assist clients and visitors, ensuring a professional front desk presence
Manage conference room scheduling and meeting logistics
Provide general administrative support, including filing, copying, and document handling
Maintain office and kitchen areas, including stocking supplies
Order and track office supplies as needed
Coordinate outgoing packages, including daily FedEx drop-off
Provide administrative support to on-site professionals as needed

Fulltime

Front Desk Administrative Assistant

We are seeking a detail-oriented and organized Administrative Support Specialist...

Location

United States , Worcester

Salary:

Not provided

Dutech Systems

Expiration Date

Until further notice

Requirements

Minimum 3 years of office, clerical, or administrative support experience
High School Diploma or equivalent required
Proficiency with Microsoft Word, Excel, and general computer applications
Strong organizational, communication, and time management skills
Ability to maintain accurate records and handle confidential information
Ability to work effectively in a fast-paced, front-facing environment
Ability to follow written and verbal instructions with strong attention to detail
Ability to lift up to 35 pounds as needed

Job Responsibility

Greet and assist visitors and staff in a professional and courteous manner
Answer and route incoming telephone calls while providing routine information
Open, sort, distribute, and process incoming mail, packages, and correspondence
Prepare, scan, index, and maintain documents and records using office systems
Retrieve and distribute files, applications, and records as requested
Perform data entry, maintain logs, spreadsheets, and daily workflow records
Review forms and documents for accuracy and completeness
Create letters, spreadsheets, reports, charts, memoranda, and email communications
Maintain office supply inventory and assist with ordering supplies
Operate office equipment including copiers, fax machines, postage machines, printers, and scanners

Front Desk Administrative Assistant

Our client is seeking a polished and welcoming Front Desk Administrative Assista...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in hospitality, office coordination, or administrative support
Highly proficient in Microsoft Word, Excel and PowerPoint
A hospitality-first mindset with exceptional interpersonal and communication skills
High attention to detail with the ability to multi-task in a fast-paced environment
Strong organizational skills and proactive, service-oriented approach

Job Responsibility

Front Desk & Visitor Management: Greet and check in visitors, maintain a polished reception area, manage incoming calls, and ensure all guests receive a warm and professional experience
Office Operations: Oversee daily office needs including ordering and replenishing supplies, coordinating mail and package deliveries, maintaining shared spaces, and ensuring the office remains organized and presentable
Meeting & Event Support: Manage conference room scheduling, prep meeting spaces, coordinate catering, assist with team events, and support office gatherings to ensure smooth execution
Employee Experience: Assist with new hire onboarding by preparing workspaces, coordinating access, and supporting culture‑related initiatives and internal events
Administrative Support: Handle expense reports, prepare documents and correspondence, book travel arrangements, and support leadership with general administrative tasks as needed
Vendor & Facilities Coordination: Serve as the point of contact for building management, external vendors, and service providers to address facility needs and office maintenance
Technology & Troubleshooting: Provide basic support for office technology, including conference room equipment and Wi‑Fi issues, escalating to IT partners when needed

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Administrative Coordinator / Front Desk

This role is ideal for someone who thrives in a fast-paced environment and enjoy...

Location

United States , Westminster

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1+ year of customer service, administrative, or call center experience preferred (open to entry-level candidates)
Strong communication skills and professional phone presence
Ability to stay calm and composed under pressure
High attention to detail and strong data entry skills
Comfortable working in a fast-paced, high-call-volume environment
Industry-specific software experience is a plus (training provided)
No degree required

Job Responsibility

Answer and manage high-volume inbound phone calls
Enter and dispatch service jobs accurately and efficiently
Route calls and requests to the appropriate team members
Provide professional, empathetic customer service to clients in urgent situations
Support front desk operations and general administrative duties
Maintain accurate records using internal systems

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Front Desk Receptionist and Administrative Assistant

We are seeking a dynamic and organized Front Desk Receptionist and Administrativ...

Location

United States , Ann Arbor

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in office management or administrative support roles with strong organizational skills
Excellent computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Prior experience working as a receptionist or personal assistant is a plus
Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment
Knowledge of phone etiquette and customer service best practices
Clerical experience, including filing, proofreading, calendar management, and record keeping
Ability to handle confidential information discreetly while demonstrating professionalism at all times
Demonstrated experience in office management or administrative roles with strong organizational abilities
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Previous experience as a receptionist or personal assistant is advantageous

Job Responsibility

Greet visitors warmly, verify appointments, and direct visitors appropriately to ensure a positive first impression
Manage incoming calls with professionalism, demonstrating excellent phone etiquette and customer support skills, screen inquiries, and route messages accurately
Assist with calendar management, scheduling of conference rooms, meetings, and reminders for staff or management teams
Assisting with catering ordering, set up, and clean up
Manage the ordering, receiving, and distribution of office supplies and beverage services
Coordinate with and manage office vendors and services (cleaning staff, facilities management, maintenance requests, food and beverage service)
Process and approve business card orders for all colleagues
Arrange travel and process expenses for designated groups
Assist with preparing meetings, including space set-up and placing food/catering orders
Ensure conference rooms and breakrooms are clean and supplied

What we offer

medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

Assistant Front Desk Manager - Front Office

Entry level management position that is responsible for leading and assisting wi...

Location

India , Goa

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or GED
2 years experience in the guest services, front desk, or related professional area
OR 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major
no work experience required

Job Responsibility

Utilizes interpersonal and communication skills to lead, influence, and encourage others
advocates sound financial/business decision making
demonstrates honesty/integrity
leads by example
Encourages and building mutual trust, respect, and cooperation among team members
Serves as a role model to demonstrate appropriate behaviors
Supports all day-to-day operations
Understands employee positions well enough to perform duties in employees' absence
Coaches, counsels and encourages employees
Handles employee questions and concerns

Fulltime

Assistant Front Office Manager - Front Desk and PBX

Entry level management position that focuses on supporting the day-to-day activi...

Location

United States , Naples

Salary:

25.77 - 28.37 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or GED
3 years experience in the guest services, front desk, housekeeping, or related professional area
OR 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major
1 year experience in the guest services, front desk, housekeeping, or related professional area.

Job Responsibility

Supporting the day-to-day activities of Rooms Operations of areas that include Housekeeping, Recreation, Laundry, Staff, AYS and Concierge/Guest Services
Opening and closing Front Desk shifts / Housekeeping and ensuring completion of assigned shift checklist and other duties
Running and reviewing critical information contained in room operations reports
Understanding the functions of the Recreation, Laundry, Housekeeping, Bell Staff, AYS, Front Desk and Concierge/Guest Services operations
Operating all department equipment as necessary and reporting malfunctions
Ensuring employees have the proper supplies and uniforms
Understanding night audit procedures and being able to comprehend and utilize reports as necessary
Understanding and complying with loss prevention policies and procedures
Communicating performance expectations to employees in accordance with job descriptions for each position
Handling employee questions and concerns

Fulltime

Front Desk Coordinator

The Front Desk Coordinator will manage and coordinate all front office activitie...

Location

United States , Salem

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a front desk or receptionist role
Strong organizational skills and multitasking ability
Excellent communication skills, both verbal and written
Proficient in Microsoft Office Suite and experience with office equipment (e.g., fax machines and printers)
Customer service-oriented attitude with a high level of professionalism
Ability to prioritize and manage time efficiently

Job Responsibility

Greet and assist visitors, clients, and staff members, providing a welcoming and friendly environment
Manage incoming calls, direct calls to appropriate internal resources, and provide necessary information to callers
Schedule and manage appointments efficiently using the company's scheduling system
Coordinate mailing services, including incoming, outgoing, and delivery of mails and packages
Support in event planning and coordination whenever required
Perform basic administrative tasks, including data entry, filing, and maintaining office supplies
Always uphold a high level of confidentiality and professionalism

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

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Administrative Front Desk Professional

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