Administrative & Financial Coordinator Job at Robert Half (Los Angeles)

Senior Administrative Assistant (Administrative Support Assistant III) - Financial Services Sales

Capital One is looking for an exceptionally bright, multitasking, and self-motiv...

Location

United States , Plano

Salary:

73500.00 - 83900.00 USD / Year

Capital One

Expiration Date

Until further notice

Requirements

High School Diploma, GED or equivalent certification
At least 2 years of Administrative experience
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Job Responsibility

Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
Prepare professional business communication documents including memos, letters, and emails
Build and maintain good business relationships with executives and administrative staff across the organizations
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
Promote a fun and team-oriented work environment

Fulltime

New

Administrative Coordinator

A highly respected financial services and investment banking organization is see...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of administrative support experience within a corporate or professional services environment
Financial services, banking, capital markets, or investment banking experience strongly preferred
Advanced Microsoft Excel skills required
Experience supporting executive teams or high-level business units preferred
Strong organizational, multitasking, and follow-through abilities
Excellent verbal and written communication skills
Professional presentation and client-facing demeanor
Experience with contracts, vendor management, negotiations, or operational coordination highly valued
Ability to work independently while becoming embedded within a collaborative team environment

Job Responsibility

Provide administrative and operational support to the Capital Markets team
Manage and track filings, documentation, reporting, and deadlines with a high degree of accuracy
Maintain detailed records, trackers, and spreadsheets utilizing advanced Excel skills
Coordinate travel arrangements, expense reporting, and calendar support
Serve as a professional point of contact for internal stakeholders, clients, and incoming calls
Assist with vendor coordination, vendor relationships, and related administrative processes
Support contract administration, documentation review, and negotiation coordination
Help ensure smooth day-to-day operations within a fast-paced, deadline-driven environment
Prioritize multiple tasks while maintaining discretion and professionalism

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

Fulltime

Administrative Coordinator

We are looking for an Administrative Coordinator to join a motor freight forward...

Location

United States , St. Cloud

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in administrative support, billing coordination, or a related office-based role
Proficiency with Microsoft Outlook, Microsoft Word, and Microsoft Excel in a work environment that requires strong attention to detail
Experience handling invoice processing, data entry, and email-based communication with accuracy and professionalism
Strong attention to detail and the ability to identify errors or inconsistencies in financial or administrative records
Ability to produce reports and manage multiple priorities while meeting deadlines
Effective communication skills and a collaborative approach when working with different departments

Job Responsibility

Enter and maintain billing and payment data with a high level of accuracy across administrative records
Review, prepare, and process invoices to support timely and correct financial transactions
Investigate billing discrepancies and complete necessary corrections to help maintain accurate account information
Generate routine and ad hoc reports for internal tracking, operational visibility, and department support
Coordinate with cross-functional teams to gather information and resolve issues within required timelines
Monitor administrative workflows related to billing support and follow up on outstanding items as needed
Organize documentation and correspondence to ensure records are complete, accessible, and up to date

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Administrative Coordinator

A community-based organization is seeking a detail-oriented Administrative Coord...

Location

United States , Watervliet

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior administrative experience, ideally in a small team or community-focused environment
Strong organizational, communication, and time management skills
Proficiency in Microsoft Office and general business systems
Ability to manage sensitive information with discretion
Detail-oriented, dependable, and comfortable multitasking

Job Responsibility

Coordinate internal and external communications, including email updates, correspondence, and digital platforms
Maintain calendars, assist with scheduling, and support event/logistics coordination
Oversee general office operations, including supplies, vendor coordination, and basic data entry for bookkeeping
Assist with reporting, documentation, and administrative processes
Support financial tracking and coordination with external partners as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Coordinator

We are looking for an Administrative Coordinator to support construction-related...

Location

United States , West Chicago

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in administrative support, preferably within construction or a project-based environment
Strong ability to manage documentation, maintain organized records, and handle multiple priorities with accuracy
Experience coordinating calendars, meetings, and project schedules in a fast-paced setting
Familiarity with invoice processing, expense tracking, and general administrative financial support
Clear written and verbal communication skills for working with internal teams, clients, and external partners
Proficiency with data entry and maintaining information in business or construction management software
Ability to answer inbound calls professionally and respond to routine administrative requests efficiently

Job Responsibility

Organize and maintain project records, including agreements, revisions, permits, applications, and final closeout materials
Coordinate compliance-related documentation by tracking items such as RFIs, submittals, insurance records, and tax forms for subcontractors and vendors
Review, route, and monitor invoices, payment applications, and expense documentation to support timely approvals and processing
Track project-related financial details such as job costs, lien waivers, and subcontractor payment status
Maintain schedules for projects, monitor deadlines and deliverables, and help keep subcontractor activities aligned with timelines
Arrange meetings for project teams, prepare supporting materials, and distribute notes or documentation to relevant participants
Enter and update project information within company systems and databases to ensure records remain accurate and current
Serve as a communication hub for project managers, engineers, clients, vendors, and subcontractors to support smooth day-to-day coordination
Provide broad administrative support, including ordering materials, assembling bid-related documentation, and assisting with special projects as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Administrative Coordinator – Property Management

Location

Canada , Saint-Léonard

Salary:

50000.00 - 55000.00 CAD / Year

Randstad

Expiration Date

July 18, 2026

Requirements

Academic background (College Diploma or higher) in business administration, property management, or finance
Confirmed experience of 5 to 7 years in an administrative role related to commercial real estate or construction
Advanced technical expertise with the Microsoft 365 suite
Operational mastery of the HOPEM property management software
Perfect mastery of French and functional English for communications outside of Quebec
Superior organizational skills allowing you to navigate a multi-tasking environment
High level of autonomy and intellectual curiosity to master the technical aspects of the field
Exemplary rigor in processing contractual and financial documents
An ability to communicate diplomatically and effectively with various stakeholders
A proactive mindset oriented toward solutions and great agility in the face of the unexpected

Job Responsibility

Overseeing the client experience by ensuring rigorous follow-up of requests until full resolution
Steering the technical coordination of buildings, including the management of purchase orders, preventive inspections, and general maintenance
Acting in direct support of the Property Manager for the planning of renovation, development, or construction projects
Ensuring the integrity of the internal database and real estate registries to guarantee reliable information at all times
Taking charge of the administrative component related to the management cycle: drafting notices, preparing inspection reports, and supporting permit applications
Collaborating on legal compliance by reviewing leases, rental offers, and professional service contracts
Actively participating in the marketing of vacant spaces through optimized distribution strategies

What we offer

Competitive annual salary between $50,000 and $55,000
Comprehensive insurance package offered upon hiring
Office located in the heart of Hochelaga-Maisonneuve, a booming neighborhood
Direct contact with strategic decision-makers, promoting accelerated learning
A human-scale work environment focusing on stability and long-term growth

Fulltime

Administrative Coordinator

We are partnering with a leading global investment platform to identify an Admin...

Location

United States , Chicago

Salary:

70000.00 - 85000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Prior administrative experience in financial services
Strong organizational skills with the ability to manage competing priorities and deadlines
Excellent written and verbal communication skills
Proficiency in Microsoft Office and/or Google Workspace
Comfortable working with digital tools, CRM systems, or event platforms

Job Responsibility

Coordinate global fundraising initiatives, including investor roadshows and outreach efforts
Support the planning and execution of due diligence processes and investor meetings
Assist in organizing large-scale investor events, conferences, and virtual programs
Partner cross-functionally with internal stakeholders to ensure seamless execution of campaigns and events
Maintain organized, high-quality communication and documentation standards across projects

What we offer

bonus eligibility
allowances for wellness
allowances for WFH
allowances for childcare

Fulltime

Administrative Coordinator

We are seeking a highly detail-oriented and adaptable Tax Collator to join our t...

Location

United States , Woodbury

Salary:

55000.00 - 65000.00 USD / Year

Reid Accountants + Advisors

Expiration Date

Until further notice

Requirements

High school diploma required
Associate's or Bachelor's degree preferred
1–3 years of administrative or office experience (public accounting experience preferred)
Familiarity with tax documents and basic tax terminology is a plus
Experience with document management systems or tax software (e.g., CCH, SafeSend) preferred
Strong attention to detail and organizational skills
Ability to manage multiple deadlines in a fast-paced environment
Proficiency in Microsoft Office (especially Outlook and Excel)
Strong communication and teamwork skills
Ability to work extended hours, including evenings and Saturdays, during peak tax seasons

Job Responsibility

Assemble and collate completed tax returns, including federal, state, and local filings
Organize supporting documentation (e.g., K-1s, W-2s, 1099s, financial statements) in accordance with firm standards
Prepare tax return packages for client delivery (paper and/or electronic via portals such as SafeSend)
Review deliverables for completeness, accuracy, and proper formatting prior to finalization
Assist with e-filing processes, including uploading returns and monitoring submission status
Coordinate signature requests and track receipt of signed documents
Maintain and update document management systems (e.g., CCH Document, GoFileRoom)
Communicate with tax team members regarding missing information or corrections
Support extension processing and deadline tracking during busy seasons
Assist with administrative tax processes, including scanning, filing, and data organization

What we offer

Health, Dental, and Vision Insurance (with options for fully paid employee only coverage for health and dental)
Company-Paid Life and Long-Term Disability Insurance
Ancillary Benefits such as supplemental life insurance and short-term disability options
Classic Safe Harbor 401(k) Plan with employer contributions
Opportunities for professional growth, learning, and development including access to Becker and LinkedIn Learning

Fulltime

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Administrative & Financial Coordinator

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