Administrative & Finance Specialist, Robert Half

Robert Half

Location:
United States, Marina Del Rey

Category:
Finance

Contract Type:
Not provided

Salary:

Not provided

Save Job

Apply Position

Job Description:

Detail-oriented Administrative & Finance Specialist to join our team in Marina Del Rey. In this contract to permanent position, you will play a vital role in supporting daily operations and managing financial tasks for a collaborative, hospitality-focused small organization. This opportunity is ideal for someone who thrives in a dynamic environment and enjoys balancing administrative, financial, and organizational duties.

Job Responsibility:

Record and categorize financial transactions in QuickBooks Online to ensure accurate tracking against the budget
Handle accounts payable and receivable processes, including issuing invoices, checks, and wire payments
Prepare financial reports and assist with budget monitoring, annual audits, and expenditure analysis
Organize and maintain digital and physical financial records for easy access and compliance
Manage inventory of office supplies, promotional materials, and ensure a well-maintained office environment
Coordinate office repairs, equipment maintenance, and oversee virtual meeting setups using platforms like Zoom or Microsoft Teams
Provide proofreading support for organizational documents to ensure accuracy and professionalism
Support other departments with data entry and administrative tasks, including list management and logistics coordination
Facilitate board communications by organizing meeting notices, agendas, and related materials
Assist with planning and logistics for events, including catering, venue arrangements, and material preparation

Requirements:

At least 3 years of experience in administrative or finance-related roles
Proficiency in QuickBooks Online, including transaction posting, report generation, and budget tracking
Demonstrated experience with accounts payable, receivable, and vendor coordination
Strong organizational skills with the ability to manage multiple tasks simultaneously
Excellent communication and proofreading abilities to ensure the accuracy of reports and documents
Familiarity with virtual meeting platforms such as Zoom and Microsoft Teams

Nice to have:

Experience with CRM systems like Salesforce or HubSpot
Ability to maintain a detail-oriented approach while representing the organization at community events

What we offer:

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Additional Information:

Job Posted:
November 11, 2025

Employment Type:

Fulltime

Work Type:

On-site work

View All Jobs In This Company

Job Link Share:

Administrative & Finance Specialist