Administrative & Finance Specialist Job at Robert Half (West Los Angeles)

Job Description

We are looking for a highly organized Administrative & Finance Specialist to support day-to-day office coordination and financial administration for a collaborative, hospitality-focused organization in West Los Angeles. This contract-to-permanent position is well suited for a dependable individual who can balance front-desk support, operational tasks, and finance-related work with strong attention to detail. The role will contribute to smooth internal operations by managing administrative processes, assisting with budget tracking and payment activity, and helping maintain accurate records across multiple business functions. There are flexible hours and open to candidates who want to work 30-40 hours per week. Previous experience with light accounting is a must.

Job Responsibility

Record and categorize financial activity in QuickBooks Online while maintaining alignment with approved budgets and internal documentation standards
Oversee accounts payable and accounts receivable tasks, including preparing invoices, tracking incoming payments, and coordinating outgoing disbursements such as checks and wire transfers
Generate financial reports and update tracking spreadsheets to monitor spending patterns, compare budgeted versus actual results, and support planning decisions
Prepare organized files and supporting materials for audits, annual budgeting activities, and requests for transaction or banking information
Maintain an organized and efficient office environment by monitoring supplies, organizing shared spaces, and coordinating service or equipment repairs when needed
Provide administrative support for meetings by setting up virtual conferencing tools, preparing materials, and assisting with scheduling and logistics
Assist with board and stakeholder communications by distributing meeting notices, compiling agendas, and organizing related documents
Support internal teams with data entry, list maintenance, proofreading, mailing coordination, and shipment of promotional or event materials
Help coordinate organizational events and community-facing activities by arranging details such as setup, catering, materials, and on-site support as needed

Requirements

At least 3 years of experience in administrative support, finance coordination, or a related office-based role
Hands-on proficiency with QuickBooks Online, including transaction entry, coding, reporting, and budget monitoring
Experience handling accounts payable and accounts receivable processes, including invoicing, payment processing, and vendor coordination
Strong administrative skills with the ability to manage data entry, reception-style support, inbound calls, and general office operations
Proficiency with Microsoft Excel and other standard business tools used for tracking data, reporting, and document preparation
Excellent organizational skills with close attention to accuracy, recordkeeping, and follow-through on multiple priorities
Strong written and verbal communication skills, including the ability to proofread documents and interact professionally with internal and external stakeholders

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Robert Half - All Job Offers

Select Country

Administrative & Finance Specialist

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Administrative & Finance Specialist

Finance and Administrative Specialist

Finance Support Specialist

Finance Support Specialist

Specialist, Accounts Receivable I

Accounts Payable Specialist

Procurement Specialist

Payroll Specialist

Cash Management Solutions Specialist

Our AI answers in your language