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Robert Half Logo Robert Half · Finance

Administrative & Finance Specialist

United States of America, West Los Angeles Employment contract · Job Posted May 29, 2026
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Job Description

We are looking for a highly organized Administrative & Finance Specialist to support day-to-day office coordination and financial administration for a collaborative, hospitality-focused organization in West Los Angeles. This contract-to-permanent position is well suited for a dependable individual who can balance front-desk support, operational tasks, and finance-related work with strong attention to detail. The role will contribute to smooth internal operations by managing administrative processes, assisting with budget tracking and payment activity, and helping maintain accurate records across multiple business functions. There are flexible hours and open to candidates who want to work 30-40 hours per week. Previous experience with light accounting is a must.

Job Responsibility

  • Record and categorize financial activity in QuickBooks Online while maintaining alignment with approved budgets and internal documentation standards
  • Oversee accounts payable and accounts receivable tasks, including preparing invoices, tracking incoming payments, and coordinating outgoing disbursements such as checks and wire transfers
  • Generate financial reports and update tracking spreadsheets to monitor spending patterns, compare budgeted versus actual results, and support planning decisions
  • Prepare organized files and supporting materials for audits, annual budgeting activities, and requests for transaction or banking information
  • Maintain an organized and efficient office environment by monitoring supplies, organizing shared spaces, and coordinating service or equipment repairs when needed
  • Provide administrative support for meetings by setting up virtual conferencing tools, preparing materials, and assisting with scheduling and logistics
  • Assist with board and stakeholder communications by distributing meeting notices, compiling agendas, and organizing related documents
  • Support internal teams with data entry, list maintenance, proofreading, mailing coordination, and shipment of promotional or event materials
  • Help coordinate organizational events and community-facing activities by arranging details such as setup, catering, materials, and on-site support as needed

Requirements

  • At least 3 years of experience in administrative support, finance coordination, or a related office-based role
  • Hands-on proficiency with QuickBooks Online, including transaction entry, coding, reporting, and budget monitoring
  • Experience handling accounts payable and accounts receivable processes, including invoicing, payment processing, and vendor coordination
  • Strong administrative skills with the ability to manage data entry, reception-style support, inbound calls, and general office operations
  • Proficiency with Microsoft Excel and other standard business tools used for tracking data, reporting, and document preparation
  • Excellent organizational skills with close attention to accuracy, recordkeeping, and follow-through on multiple priorities
  • Strong written and verbal communication skills, including the ability to proofread documents and interact professionally with internal and external stakeholders

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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