Administrative & Facilities Assistant, Office Angels

Administrative & Facilities Assistant

Office Angels

Location:
United Kingdom, London

Category:
Office Administration

Contract Type:
Not provided

Salary:

17.00 - 20.00 GBP / Hour

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Job Description:

Proactive and organised Administrative & Facilities Assistant to support daily operations and keep the office running smoothly in a globally recognised Fortune 100, Nasdaq-listed financial services organisation

Job Responsibility:

Maintain and monitor archiving and records-management systems
Prepare documentation and reports for quarterly audits
Oversee and update access-control records
Arrange domestic and international travel, including visa applications
Support the planning and delivery of internal and external events
Provide front-of-house support, including reception cover and visitor management
Assist with filing, data entry, and document handling
Coordinate office supplies, meeting room setup, and general facilities tasks
Liaise with building management and suppliers as required
Act as a designated First Aider and Fire Warden
Manage DSE assessments and ensure H&S procedures are followed
Support the distribution of sports tickets and event allocations
Provide wider administrative and project support to teams across the business

Requirements:

Experience in a similar Administrative, Office Support, or Facilities role
Strong organisational skills with exceptional attention to detail
Confident communicator with excellent written and verbal skills
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Ability to prioritise, multitask, and work both independently and collaboratively within a fast-paced environment

What we offer:

Join a highly respected global organisation
Work in a collaborative, innovative environment
Gain exposure to both administrative and facilities functions
Easy commute thanks to office's prime location near Bank Station
Be part of a dynamic, supportive team that values growth and connection

Additional Information:

Job Posted:
November 26, 2025

Employment Type:

Fulltime

Work Type:

Hybrid work

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