Administrative & Facilities Assistant Job at Office Angels (London)

Team Administrative & Facilities Assistant

Team Administrative & Facilities Assistant role supporting daily operations and ...

Location

United Kingdom , London

Salary:

17.00 - 20.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Experience in a similar Administrative, Office Support, or Facilities role
Strong organisational skills with exceptional attention to detail
Confident communicator with excellent written and verbal skills
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Ability to prioritise, multitask, and work both independently and collaboratively

Job Responsibility

Maintain and monitor archiving and records-management systems
Prepare documentation and reports for quarterly audits
Oversee and update access-control records
Arrange domestic and international travel, including visa applications
Support the planning and delivery of internal and external events
Provide front-of-house support, including reception cover and visitor management
Assist with filing, data entry, and document handling
Coordinate office supplies, meeting room setup, and general facilities tasks
Liaise with building management and suppliers as required
Act as a designated First Aider and Fire Warden

What we offer

Join a highly respected global organisation
Work in a collaborative, innovative environment where your contribution matters
Gain exposure to both administrative and facilities functions - perfect for broadening your skill set
Be part of a dynamic, supportive team that values growth and connection

Fulltime

Facilities Assistant

A dedicated Facilities Assistant to support operations across various sites. Thi...

Location

United Kingdom , Gravesend

Salary:

35300.00 GBP / Year ▼

Office Angels

Expiration Date

Until further notice

Requirements

Experience in a similar role
Strong organisational skills and attention to detail
Excellent communication abilities
A proactive attitude and willingness to learn
Ability to work both independently and as part of a team
Driver's license (occasional visits to other sites required)

Job Responsibility

Maintain site database to ensure seamless operations
Communicate with subcontractors to obtain service quotes as needed
Action requirements based on site reports
Responsible for essential services to remote sites including Water risk assessments, Fire risk assessments, Cleaning services, Fire extinguishers
Keep the remote sites calendar updated and coordinate visits
Maintain records of inducted contractors for remote site access
Conduct relevant training checks for site access
Manage the facilities helpdesk and document all site visits, works, and inspections
Step in for the reception team when needed
Assist in creating and maintaining the Facilities Department Inventory and PPM schedule

What we offer

Weekly Pay
Up to 28 days annual leave
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile devices
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

Shipping and Facilities Assistant

Shipping and Facilities Assistant role in a luxury bookstore, supporting operati...

Location

United Kingdom , London

Salary:

28000.00 - 29000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Meticulous attention to detail
Proficient in Microsoft Office
Excellent communication and interpersonal skills
Full UK driving licence
Flexibility to support during peak periods and staff shortages

Job Responsibility

Packaging and preparing books and artworks for shipment
Creating shipping labels and paperwork for domestic and international deliveries
Logging goods in and out, maintaining accurate records
Liaising with couriers and postal services for seamless delivery
Driving local deliveries between sites and clients
Performing basic repairs and maintenance of facilities
Assisting in the preparation and hosting of events

What we offer

21 days' annual leave plus bank holidays
Enhanced sick pay and maternity/paternity leave
Employee assistance programme and virtual GP access
7% employer pension contribution
Holiday purchase scheme and season loan ticket options
Fun staff parties and seasonal flu jab vouchers

Fulltime

Temporary Reception / Facilities Assistant

The West End temps team at Office Angels are recruiting for a Temporary Receptio...

Location

United Kingdom , London

Salary:

14.43 - 15.54 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Experience of working in a Facilities / help desk environment is essential
Experience of working in a customer facing role is essential
Excellent customer service skills
Experienced in writing reports in a clear and concise manner
Good IT skills- Word and Outlook, knowledge of Excel
Provide excellent written and verbal communication
The ability to build strong working relationships
Thrives when working within a team environment
ability to effectively multitask
Highly organised and enthusiastic nature

Job Responsibility

Answering calls and forwarding to the correct contact
Effectively resolving queries and escalating any issues
Meeting and greeting visitors in a professional manner
Booking and scheduling meeting rooms
Supporting the facilities help desk, responding to tickets
Maintaining security systems
Assisting with organising catering
Organising meetings, providing support with video and audio equipment
Providing access badges and maintaining records of visitors
Managing rotas when required

What we offer

28 days holiday
retailer discounts
free eye care vouchers
incentives
Weekly pay every Friday
Easy time-sheet accessibility with mobile support
Up to 28 days annual leave
Perks at work and discount schemes for all major retailers and over 150 high street stores
Access to free eye-care vouchers and discounts towards glasses for VDU purposes
Access to well-being platforms

Fulltime

Receptionist / Facilities Assistant

The West End team at Office Angels are recruiting for a Temporary Reception / Fa...

Location

United Kingdom , London

Salary:

14.00 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Experience of working in a Facilities / help desk environment is essential
Experience of working in a customer facing role is essential
Excellent customer service skills
Experienced in writing reports in a clear and concise manner
Good IT skills- Word and Outlook, knowledge of Excel
Provide excellent written and verbal communication
The ability to build strong working relationships
Thrives when working within a team environment
ability to effectively multitask
Highly organised and enthusiastic nature

Job Responsibility

Answering calls and forwarding to the correct contact
Effectively resolving queries and escalating any issues
Meeting and greeting visitors in a professional manner
Booking and scheduling meeting rooms
Supporting the facilities help desk, responding to tickets
Maintaining security systems
Assisting with organising catering
Organising meetings, providing support with video and audio equipment
Providing access badges and maintaining records of visitors
Managing rotas when required

What we offer

Up to 28 days annual leave
retailer discounts
free eye-care vouchers
access to well-being platforms
discounts towards glasses for VDU purposes
perks at work and discount schemes for all major retailers and over 150 high street stores

Fulltime

Facilities Assistant

Facilities Assistant role supporting facilities management and day-to-day operat...

Location

United Kingdom , London

Salary:

28000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience in basic electrical repairs, plumbing, and decorating
Strong team player with clear verbal and written communication skills
Ability to manage manual handling tasks and work independently
Good IT skills, including proficiency in Microsoft Office applications
A people person - happy to cover reception

Job Responsibility

Housekeeping: Maintaining a clean and presentable internal and external environment
Maintenance: Performing basic electrical, plumbing, and decorating tasks
Post Management: Handling all post-room duties including distribution, packing, and deliveries
Collaboration: Working closely with Reception for seamless communication and cover
Stock Management: Ordering and monitoring office supplies and maintaining equipment
Event Support: Preparing rooms and cleaning wine glasses after events
Sustainability: Upholding the company's commitment to recycling and waste management
Health & Safety: Participating in First Aid and Fire Warden duties

What we offer

Contributory Personal Pension Plan
Private Medical
30% of company wines
Season ticket loan
Training opportunities

Fulltime

Facilities Assistant

Facilities Assistant role supporting facilities management and day-to-day operat...

Location

United Kingdom , London

Salary:

28000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience in basic electrical repairs, plumbing, and decorating
Strong team player with clear verbal and written communication skills
Ability to manage manual handling tasks and work independently
Good IT skills, including proficiency in Microsoft Office applications
A people person - happy to cover reception

Job Responsibility

Housekeeping: Maintaining a clean and presentable internal and external environment
Maintenance: Performing basic electrical, plumbing, and decorating tasks
Post Management: Handling all post-room duties including distribution, packing, and deliveries
Collaboration: Working closely with Reception for seamless communication and cover
Stock Management: Ordering and monitoring office supplies and maintaining equipment
Event Support: Preparing rooms and cleaning wine glasses after events
Sustainability: Upholding the company's commitment to recycling and waste management
Health & Safety: Participating in First Aid and Fire Warden duties

What we offer

Contributory Personal Pension Plan
Private Medical
30% of company wines
Season ticket loan
Training opportunities

Fulltime

Sr. Administrative Assistant

Immediate opportunity for a Sr. Administrative Assistant in Norfolk, Virginia. I...

Location

United States , Norfolk, Virginia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience in a similar role within the Real Estate Property/Facilities Management industry
Extensive proficiency with Microsoft Office and Adobe
Ability to design and manage Banner Ads for promotional purposes
Familiarity with Cisco Webex Meetings for efficient remote communication
Experience with Concur for travel and expense management
Knowledge of CRM systems for maintaining and improving customer relationships
Proficiency in About Time for effective time tracking and management
Understanding of Budget Processes to assist in financial planning and control
Strong Calendar Management skills to organize and schedule appointments
Excellent Communication skills for effective internal and external interactions

Job Responsibility

Efficient handling of incoming calls, screening inquiries, and welcoming visitors
Accurately process, maintain, and update customer credit records
Support the administrative team by stepping in during PTO, illness, and vacancies
Efficiently process administrative tasks such as printing, scanning, faxing, and filing documentation
Prepare and redline agreements like leases, renewals, modifications, terminations, and commissions, among others
Compose and circulate written and electronic correspondence related to the preparation, execution, and administration of agreements
Operate mailroom equipment when necessary and manage all aspects of monthly Sales, Leasing & Brokerage meetings
Utilize advanced knowledge of electronic office equipment and software including Office Suite, Internet, Adobe Acrobat, RingCentral, and others
Maintain and audit file setup and database entries, ensuring all data are organized and up to date
Provide general IT troubleshooting support and order office equipment as required

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative & Facilities Assistant

Office Angels

Location:
United Kingdom , London

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
November 26, 2025

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