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Island Life Sri Lanka · Office Administration

Administrative Executive

Sri Lanka, Colombo · Job Posted February 19, 2026
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Job Description

The Administrative Executive will be responsible for ensuring smooth front-office operations at YHMSL Head Office while managing key administrative and facility-related functions. This role combines receptionist duties with office administration, facilities coordination, and transport management to support day-to-day HQ operations.

Job Responsibility

  • Manage the reception desk and act as the first point of contact for visitors, vendors, and staff
  • Answer and direct incoming calls and handle general inquiries professionally
  • Maintain visitor records and ensure a welcoming, organized front-office environment
  • Coordinate with the Finance team to manage utility bills (electricity, water, etc.) related to the Head Office
  • Monitor and support general office maintenance and facilities requirements
  • Ensure overall cleanliness and orderliness of the HQ premises by coordinating with cleaning and support staff
  • Liaise with service providers and vendors for office-related services when required
  • Manage and allocate company vehicles for HQ staff traveling to properties and sites
  • Coordinate driver schedules and ensure effective utilization of vehicles
  • Maintain basic vehicle usage records and report any issues or requirements to management

Requirements

  • Diploma or professional qualification in Administration or a related field
  • Minimum 1–2 years’ experience in an administrative or receptionist role
  • Good communication skills in English and Sinhala
  • Basic knowledge of MS Office applications
  • Strong organizational skills and attention to detail
  • Ability to multitask and handle responsibilities independently
  • Pleasant personality with a service-oriented mindset

What we offer

  • Exposure to a dynamic Head Office environment
  • Opportunity to work closely with senior management and multiple departments
  • A supportive and professional work culture
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