Administrative/Executive Assistant Job at Beacon Hill (Jersey City)

Administrative/Executive Assistant

In this multifaceted role, you’ll bring together your strengths in executive sup...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of three years’ experience in administrative, marketing and HR support roles required
Strong proficiency with computer systems, and eagerness to learn new software platforms
Demonstrated organizational skills and a keen attention to detail to ensure all tasks are completed accurately
Reliable and punctual, with proven ability to effectively prioritize multiple responsibilities
Excellent written and verbal communication skills to handle inquiries professionally and coordinate tasks across the team
Ability to manage sensitive information with discretion and maintain confidentiality
Familiarity with receptionist duties and general office operations, including scheduling and visitor management
Marketing, sales, social media, advertising
Comfortable reviewing timesheets, performing payroll-related tasks, and supporting routine HR processing

Job Responsibility

Provide executive-level administrative support, including calendar management, travel arrangements, meeting logistics, and coordination of sensitive communications for senior leadership
Partner with HR to manage onboarding, process payroll, maintain employee records, and support confidential HR functions
Assist marketing efforts by preparing presentations, updating marketing collateral, managing email campaigns, coordinating events, and supporting social media content
Oversee and maintain organized filing systems for both administrative and HR documentation
Support daily office needs, ensuring supplies are stocked and facilities run smoothly
provide receptionist support and event logistics as needed
Troubleshoot process issues, recommend workflow improvements, and help implement best practices across departments
Manage inbound calls, coordinate project timelines, and ensure timely follow-up on key tasks
Enter, track, and analyze data with a focus on accuracy and confidentiality

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Sr. Administrative/Executive Assistant

We are looking for a highly organized Sr. Administrative/Executive Assistant to ...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree required
Demonstrated experience in senior-level administrative support within a fast-paced, detail-focused environment
Strong calendar management skills with the ability to coordinate meetings, conference calls, and shifting executive priorities
Proven background arranging detailed travel, including multi-stop domestic and international itineraries
Excellent written and verbal communication skills, with confidence interacting with high-profile clients and business contacts
Ability to manage confidential information with discretion, sound judgment, and care
Strong organizational skills and attention to detail when handling records, documents, and invoice review
Proficiency in general administrative support functions, including correspondence, filing, and project coordination
Availability to work in an in-office setting in San Diego, California

Job Responsibility

Provide high-level administrative support to senior leadership and offer additional assistance across departments as business needs arise
Draft, review, and manage clear correspondence with investors, business partners, and other external stakeholders, ensuring a discreet and confidential approach
Coordinate complex calendars, meetings, and conference calls while anticipating scheduling conflicts and adjusting priorities as needed
Arrange detailed domestic and international travel plans, including commercial and private air transportation, ground travel, and itinerary management
Support special projects by collecting, organizing, and tracking documents and information related to prospective business opportunities
Handle personal assistant duties for executive leadership, such as managing personal travel, processing mail, purchasing requested items, and completing errands
Maintain accurate electronic and physical filing systems so records, documents, and materials remain organized and easily accessible
Review invoices for completeness and accuracy before routing them for approval and payment processing

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Executive Administrative Specialist

Robert Half is supporting an organization is seeking an Executive Administrative...

Location

United States , Cincinnati

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of administrative/executive support experience
Strong Microsoft Office skills (Word, Excel)
Highly organized with strong attention to detail
Professional communication skills and ability to multitask
Comfortable working in a fast-paced, mission-driven environment
At least 5 years of administrative experience, with prior support for executive or senior leadership teams strongly preferred
Demonstrated ability to manage calendars, travel coordination, and meeting logistics with accuracy and efficiency
Experience working with board meetings, executive communications, or confidential business documentation
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
Comfortable assisting with basic desktop support or technology coordination in partnership with third-party vendors

Job Responsibility

Manage calendars, meetings, and executive communications
Coordinate internal events, meetings, and logistics
Prepare reports, correspondence, and track expenses
Support office operations (supplies, mail, reception backup)
Serve as point of contact with external vendors, including IT support
Assist with basic technology troubleshooting, user access, and equipment coordination
Help maintain organized files, systems, and internal processes

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Executive Assistant

We are seeking a highly organized and discreet Executive Assistant to support th...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of administrative/executive assistant experience preferred
Experience with Concur or similar expense management systems
Exceptional organizational and communication skills
Experience coordinating events and supporting senior leadership
Demonstrated high level of discretion and professionalism

Job Responsibility

Calendar management, including scheduling internal and external meetings and ensuring efficient use of time
Preparation and submission of accurate expense reports through Concur
detail oriented note-taking and distribution of meeting minutes
Event coordination, including planning, logistics, and partnership signage management
Displaying high-level discretion in handling sensitive information and communications
Providing onsite support Monday through Thursday, with remote work available on Fridays
Ensuring all partnership-related signage and branding material is available at events as required
Other administrative duties as assigned

What we offer

Parking provided for onsite days
Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Fulltime

Assistant, Credit

Our client is a respected financial services organization that fosters a collabo...

Location

United States , New York

Salary:

115000.00 USD / Year

Solomon Page

Expiration Date

Until further notice

Requirements

Bachelors Degree
Extensive knowledge of MS Outlook and profieint in Excel, Word and PowerPoint
15-20 years of experience as an Administrative/Executive Assistant
Impeccable organizational and time-management skills.
Exceptional written and verbal communication skills.
Professional presence, discretion, and a “white-glove” service mindset.

Job Responsibility

Manage executive(s) calendar, scheduling, and high-level correspondence
Coordinate international and domestic travel, accommodations, and detailed itineraries
Handle expenses, reporting, and confidential documents with the utmost professionalism
Liaise with both internal teams and external partners, always representing the executive with polish
Anticipate needs, troubleshoot proactively, and ensure no detail is overlooked
Screen a large number of incoming calls
Prepare and edit correspondence for the team
extreme attention to detail is a must
Assist with special projects, event coordination, and internal communications
Compose strategic communication both internally and externally on behalf of executives

Fulltime

Executive Administrative Assistant

The Western Division is looking for an Executive Administrative Assistant to han...

Location

United States , Frisco

Salary:

32.08 - 46.15 USD / Hour

FM

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
some college preferred
8+ years of administrative/executive secretarial experience supporting senior management
Excellent MS Office skills – Advanced Word, Excel, and Power Point
Excellent written and verbal communication skills
Excellent keyboard skills, including typing speed and accuracy
Meticulous attention to detail
Strong organizational skills
Outstanding interpersonal skills
Highly refined telephone skills

Job Responsibility

Handle all executive secretarial and administrative functions on behalf of the senior executive
Anticipate and prepare materials needed by the senior executives for conferences, correspondence, trips, appointments, meetings, telephone calls, etc.
Summarize the content of incoming materials, specially gathered information, or meetings to assist executive
Handle details of a confidential nature, and perform administrative functions based on understanding of company policy
Schedule appointments for senior executives
arrange travel schedule and reservations
Interact with all levels of company personnel as well as clients and vendors
Handle correspondence, monthly, and quarterly reports, and build/monitor various tracking logs/reports
Prepare ad hoc reports and presentations as needed
Organize special events

Fulltime

New

Engineering Manager

Wells Fargo is seeking an Engineering Manager to lead teams responsible for desi...

Location

United States , Chandler;Irving;Iselin

Salary:

119000.00 - 224000.00 USD / Year

Wells Fargo

Expiration Date

June 28, 2026

Requirements

5+ years of Software Engineering experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education
2+ years of Leadership experience
2+ years of experience in full-stack development (Java, Node.js, Python)
1+ year of experience delivering cloud-native applications (GCP, AWS, or Azure)
1+ year of experience leading complex technology initiatives
1+ year of experience managing engineering teams

Job Responsibility

Manage and develop a team of engineers delivering GenAI and full-stack solutions
Lead execution of complex technology initiatives including enterprise-wide AI programs
Oversee the design and delivery of Agentic AI systems and automation workflows
Drive development of end-to-end full-stack solutions including UI, APIs, and cloud platforms
Partner with architects to ensure solutions follow enterprise standards and best practices
Collaborate with product, business, and data science teams to translate requirements into solutions
Ensure delivery of high-quality solutions through CI/CD, testing, and observability
Manage resource allocation, project planning, and delivery timelines
Mentor and coach engineers including hiring and performance management
Ensure solutions comply with security, risk, and regulatory requirements

What we offer

Health benefits
401(k) Plan
Paid time off
Disability benefits
Life insurance, critical illness insurance, and accident insurance
Parental leave
Critical caregiving leave
Discounts and savings
Commuter benefits
Tuition reimbursement

Fulltime

New

Senior Accountant

Our client is seeking an experienced Senior Accountant with a strong background ...

Location

United States , Marlborough

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree in Accounting, Finance, or related field
5+ years of progressive accounting experience, including public company experience
Strong understanding of U.S. GAAP, financial reporting, and month-end close
Experience supporting or preparing 10-K and 10-Q filings strongly preferred
NetSuite experience required
CPA or CPA-track preferred
Strong attention to detail, analytical skills, and ability to work in a fast-paced environment

Job Responsibility

Prepare and review journal entries, account reconciliations, and supporting schedules during the month-end and quarter-end close
Assist with the preparation of financial statements and related disclosures for internal and external reporting
Support SEC reporting activities, including work related to 10-K and 10-Q filings
Ensure compliance with U.S. GAAP and internal accounting policies
Partner cross-functionally with FP&A, external auditors, and other stakeholders to support reporting and audit requirements
Analyze financial results, research accounting issues, and document conclusions
Help drive process improvements and strengthen internal controls
Utilize NetSuite to manage accounting workflows, reporting, and data integrity

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

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