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Administrative/Executive Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Honolulu

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

In this multifaceted role, you’ll bring together your strengths in executive support, human resources, and marketing coordination to ensure seamless office operations and help drive company initiatives. We are looking for team members who are detail-oriented, proactive, and thrive in a collaborative, fast-paced environment.

Job Responsibility:

  • Provide executive-level administrative support, including calendar management, travel arrangements, meeting logistics, and coordination of sensitive communications for senior leadership
  • Partner with HR to manage onboarding, process payroll, maintain employee records, and support confidential HR functions
  • Assist marketing efforts by preparing presentations, updating marketing collateral, managing email campaigns, coordinating events, and supporting social media content
  • Oversee and maintain organized filing systems for both administrative and HR documentation
  • Support daily office needs, ensuring supplies are stocked and facilities run smoothly
  • provide receptionist support and event logistics as needed
  • Troubleshoot process issues, recommend workflow improvements, and help implement best practices across departments
  • Manage inbound calls, coordinate project timelines, and ensure timely follow-up on key tasks
  • Enter, track, and analyze data with a focus on accuracy and confidentiality

Requirements:

  • Minimum of three years’ experience in administrative, marketing and HR support roles required
  • Strong proficiency with computer systems, and eagerness to learn new software platforms
  • Demonstrated organizational skills and a keen attention to detail to ensure all tasks are completed accurately
  • Reliable and punctual, with proven ability to effectively prioritize multiple responsibilities
  • Excellent written and verbal communication skills to handle inquiries professionally and coordinate tasks across the team
  • Ability to manage sensitive information with discretion and maintain confidentiality
  • Familiarity with receptionist duties and general office operations, including scheduling and visitor management
  • Marketing, sales, social media, advertising
  • Comfortable reviewing timesheets, performing payroll-related tasks, and supporting routine HR processing

Nice to have:

  • Prior experience supporting executives and/or HR teams
  • Exposure to marketing support duties, such as digital or event marketing
  • Strong organizational skills, attention to detail, and ability to juggle multiple priorities
  • Commitment to maintaining confidentiality and professionalism
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 05, 2026

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