Administrative Coordinator Job at Robert Half (Louisville)

Administrative Coordinator

We are looking for an Administrative Coordinator to support daily office operati...

Location

United States , Manchester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative support or coordinator role
Ability to handle high-volume inbound calls with professionalism and strong customer service skills
Experience managing calendars, appointments, and scheduling activities with accuracy
Familiarity with administrative processes in a home health or healthcare-related environment
Strong organizational skills with the ability to prioritize multiple tasks effectively
Clear written and verbal communication skills
Proficiency with standard office software and general clerical tools

Job Responsibility

Manage incoming phone calls courteously, direct inquiries to the appropriate contacts, and provide timely assistance to callers
Coordinate calendars, arrange appointments, and maintain accurate scheduling for team activities and client-related needs
Provide day-to-day administrative support by preparing documents, organizing records, and assisting with routine office tasks
Support operational workflows within a home health setting by helping ensure information is documented and communicated clearly
Monitor scheduling changes, update relevant parties promptly, and help resolve conflicts to maintain efficient coverage
Maintain organized files and administrative materials to support compliance, accessibility, and smooth office operations

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

Administrative Coordinator

We are looking for an Administrative Coordinator to support daily front office o...

Location

United States , Seattle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office support, reception, hospitality, or workplace coordination is preferred
Strong verbal communication and interpersonal skills with the ability to interact professionally with visitors and internal teams
Demonstrated ability to manage multiple priorities while staying organized in a busy office setting
A proactive, self-directed work style with careful attention to detail and reliable follow-through
Confidence working independently while also contributing to a collaborative, team-oriented environment
Basic computer proficiency, including comfort with general administrative and scheduling tasks
A positive, customer-focused attitude and a genuine interest in creating an excellent workplace experience

Job Responsibility

Welcome employees, guests, and leaders while ensuring a positive arrival experience
Manage visitor access by coordinating check-in procedures, communicating guest arrivals, and partnering with on-site security protocols
Provide coverage for reception and front office activities when primary coordinators are unavailable
Maintain hospitality spaces by replenishing refreshments, snacks, and essential workplace supplies throughout the day
Keep conference rooms, shared desks, break areas, and common spaces neat, organized, and ready for use
Track office inventory levels and take action to reorder or restock materials before shortages affect operations
Support mail handling, inbound call coverage, calendar coordination, and other administrative tasks that contribute to efficient office workflows
Perform regular office walkthroughs to identify cleaning, presentation, or maintenance needs and resolve them promptly
Take initiative on day-to-day support tasks and assist with additional administrative or workplace coordination duties as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Coordinator

Location

United States , Englewood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3-4 years of administrative or coordination experience, ideally supporting senior leadership
Demonstrated success managing calendars, scheduling meetings, and handling multiple priorities at once
Strong written communication skills with excellent grammar, proofreading ability, and attention to detail
Proficiency with Microsoft Office, especially Word and Excel
Detail-oriented demeanor with the ability to interact confidently with executives, faculty, staff, and visitors
High level of discretion and maturity when working with sensitive or confidential information
Resourceful, self-assured, and comfortable responding to shifting requests in a fast-paced office
Higher education experience is preferred
otherwise, experience supporting VP-level leadership is strongly desired

Job Responsibility

Oversee a complex executive calendar, balancing meetings and priorities to create an efficient daily schedule
Arrange meetings, prepare logistics, and participate when needed to capture notes and document next steps
Track follow-up items after meetings and help drive timely completion of assigned actions
Draft, review, and distribute clear correspondence and other written communications on behalf of leadership
Reconcile corporate card expenses and assist with routine administrative reporting and documentation
Coordinate travel plans, including itineraries and related scheduling details
Provide broad office support for the Office of the President, contributing wherever administrative needs arise
Welcome visitors and respond to walk-in inquiries with sound judgment
Assist with proofreading formal documents, including institutional materials, to ensure accuracy and clarity

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Administrative Coordinator

A growing property management company in Oceanside is seeking an Administrative ...

Location

United States , Oceanside

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1+ years of administrative or office coordination experience preferred
Property management, real estate, or customer service experience strongly preferred
Strong organizational and multitasking skills
Excellent communication and customer service abilities
Ability to work independently and prioritize deadlines
Experience with Yardi, AppFolio, or property management software preferred
Microsoft Office Suite proficiency required

Job Responsibility

Coordinate office operations and daily administrative workflows
Assist with tenant communication and service request coordination
Maintain organized property records and documentation
Support scheduling, reporting, and operational tracking tasks
Answer incoming calls and respond to inquiries professionally
Communicate with vendors, residents, and internal departments
Assist with lease documentation and administrative processing
Support special projects and operational initiatives as assigned

What we offer

medical, vision, dental, life and disability insurance
401(k) plan

Administrative Coordinator

We are looking for an Administrative Coordinator in Baton Rouge, Louisiana to su...

Location

United States , Baton Rouge

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in administrative support, office coordination, or a similar operations-focused role
Strong background handling inbound calls and delivering detail-oriented customer service
Demonstrated ability to manage calendars, schedules, and multiple priorities with accuracy
Familiarity with work order tracking and service coordination in a property management or maintenance setting
Working knowledge of Yardi, AppFolio, or related property management software
Clear written and verbal communication skills with strong attention to detail
Proficiency with standard office systems and the ability to maintain organized records and documentation

Job Responsibility

Coordinate maintenance appointments and service requests by working closely with tenants, vendors, and internal staff to ensure timely completion
Manage incoming phone calls and front desk inquiries, providing attentive assistance and directing requests to the appropriate contacts
Prepare, review, and track billing-related documentation to support accurate processing and recordkeeping
Maintain calendars and schedules for service activities, meetings, and operational priorities to keep workflows on track
Enter, update, and monitor work orders within property management systems, ensuring details are accurate and current
Support day-to-day administrative tasks such as filing, data entry, correspondence, and document organization
Use platforms such as Yardi and AppFolio to help manage property-related information, service activity, and administrative records
Deliver responsive customer service to tenants and partners by addressing questions, following up on open items, and helping resolve routine issues

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Coordinator

We are looking for an Administrative Coordinator to join a manufacturing organiz...

Location

United States , Golden Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative coordination, project support, or similar office-based role
Background supporting construction, facilities, real estate, or project-related work is preferred
Strong organizational skills with careful attention to detail and consistent follow-through
Working knowledge of Microsoft Teams, SharePoint, and standard Microsoft Office applications
Ability to communicate professionally with internal teams, vendors, and external contacts
Comfortable managing multiple priorities and adapting quickly in a fast-moving environment
Strong problem-solving ability with the judgment to identify next steps and seek answers when needed

Job Responsibility

Coordinate administrative activities that support ongoing real estate and construction projects across a global facilities portfolio
Review and manage shared team communications, directing requests to the right contacts and ensuring timely follow-up on open items
Track vendor invoices and payment-related updates, working with internal stakeholders and suppliers to help resolve outstanding issues
Organize, update, and maintain project files and related records within SharePoint and other team collaboration tools
Communicate with vendors and business partners regarding project documentation, status questions, and routine administrative matters
Assist with project reporting, status tracking, scheduling, and documentation across several active initiatives at the same time
Provide flexible day-to-day support that helps the team manage workload effectively during a period of growth and hiring
Help keep meetings, action items, and project details organized so workstreams continue progressing efficiently

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

New

Administrative Coordinator

We are looking for an Administrative Coordinator to support daily office operati...

Location

United States , Tewksbury

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, office coordination, or a similar role
Background working in home health, healthcare, or another service-oriented environment is preferred
Ability to handle inbound calls professionally and communicate clearly with a variety of stakeholders
Experience managing calendars, appointments, and scheduling details with strong organizational skills
Proficiency in data entry and record maintenance with a high level of accuracy
Strong multitasking ability and the judgment to prioritize work effectively in a busy setting
Working knowledge of standard office software and general administrative procedures

Job Responsibility

Manage incoming phone calls, respond to routine inquiries, and direct messages to the appropriate team members in a timely manner
Coordinate calendars, arrange appointments, and maintain accurate scheduling for staff, clients, or departmental activities
Provide day-to-day administrative support by preparing documents, organizing records, and assisting with general office tasks
Enter, update, and verify information in internal databases and tracking systems with close attention to accuracy
Support home health operations by helping maintain orderly communication and documentation processes across the team
Monitor schedules and resolve conflicts proactively to ensure appointments and meetings stay on track
Maintain organized files and records so information can be retrieved quickly when needed
Assist with process updates or operational changes by completing related administrative tasks and keeping documentation current

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Coordinator

We are looking for an organized Administrative Coordinator to support daily oper...

Location

United States , Hudson

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, office coordination, or a similar business support role
Strong customer service skills with the ability to communicate clearly and effectively by phone, email, and in person
Demonstrated ability to manage multiple priorities, stay organized, and maintain accuracy in a detail-driven environment
Working knowledge of Microsoft Excel and general comfort using digital platforms, document management tools, and CRM systems
Ability to solve routine problems independently and make sound decisions when addressing customer or workflow issues
Experience with scheduling, calendar support, document handling, and data entry tasks
Willingness to participate in training and ongoing skill development to remain effective in the role

Job Responsibility

Serve as a primary point of contact for incoming questions and requests, providing attentive and timely support to staff, clients, and partners
Handle challenging customer interactions with patience and sound judgment, working to resolve concerns and create positive outcomes
Manage a variety of office support duties such as preparing mail, scanning records, processing documents, entering data, and maintaining organized digital files
Review and complete forms within company systems, ensuring information is accurate, current, and properly recorded
Assist with accounts receivable activities by checking service authorizations for completeness, identifying discrepancies, and coordinating follow-up corrections
Support scheduling, calendar coordination, and related administrative activities to help maintain efficient team workflows
Use tools such as Adobe, DocuSign, CRM platforms, and Microsoft Excel to track information, prepare documentation, and support daily operations
Follow company policies, regulatory expectations, and established procedures while maintaining confidentiality and consistent documentation standards

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

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Administrative Coordinator

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