Administrative Coordinator

• Schedule event reservations across campus locations, ensuring proper allocation of resources and maintaining accurate records
• Collaborate with event hosts to identify needs and provide comprehensive planning support
• Develop a thorough understanding of building policies, procedures, and amenities to assist ambassadors and event clients effectively
• Participate in mandatory staff meetings and training sessions, contributing agenda items and actively engaging in discussions
• Provide on-site staffing at events to ensure smooth operations, addressing any issues that arise during setup or execution
• Communicate professionally with guests and service providers, representing the university in a positive manner
• Support large-scale university events, such as Commencement, Convocation, and external functions
• Lead and mentor Event Ambassador staff, serving as their main point of contact for questions and support
• Plan and conduct training sessions for new ambassadors, monitoring their progress and offering continuous guidance
• Assist with staff scheduling and oversee ambassadors to ensure job expectations are met

• Strong interpersonal skills with the ability to work effectively with diverse groups of people
• Adaptability and problem-solving skills to manage unexpected challenges during events
• Proficiency in managing multiple tasks and prioritizing responsibilities in a fast-paced environment
• Demonstrated leadership qualities with the ability to mentor and guide team members
• Excellent communication skills, both verbal and written, for interacting with clients, staff, and supervisors
• Familiarity with event planning tools and willingness to learn new systems
• Commitment to maintaining professionalism and a positive attitude in all interactions

Experience in event coordination is preferred but not required

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan