Administrative Coordinator Job at Robert Half (Lone Tree)

Administrative Coordinator

A community-based organization is seeking a detail-oriented Administrative Coord...

Location

United States , Watervliet

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior administrative experience, ideally in a small team or community-focused environment
Strong organizational, communication, and time management skills
Proficiency in Microsoft Office and general business systems
Ability to manage sensitive information with discretion
Detail-oriented, dependable, and comfortable multitasking

Job Responsibility

Coordinate internal and external communications, including email updates, correspondence, and digital platforms
Maintain calendars, assist with scheduling, and support event/logistics coordination
Oversee general office operations, including supplies, vendor coordination, and basic data entry for bookkeeping
Assist with reporting, documentation, and administrative processes
Support financial tracking and coordination with external partners as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Coordinator

We are looking for an Administrative Coordinator to support outreach efforts and...

Location

United States , New Orleans

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in administrative coordination, outreach, event planning, or a similar client-facing support role
Strong verbal and written communication skills with the ability to present information clearly to external partners and businesses
Proficiency with CRM systems and Microsoft Office Suite for tracking activity, reporting, and daily coordination tasks
Ability to manage multiple projects, maintain detailed records, and follow through on time-sensitive assignments
Background in community outreach, stakeholder engagement, or customer service in a structured environment
Comfortable traveling to attend trade shows, meetings, and outreach events as needed
Strong organizational skills and the ability to work independently while supporting broader team goals

Job Responsibility

Partner with state agriculture agencies and related stakeholders to arrange educational sessions, meetings, and engagement activities that expand program visibility
Organize all aspects of outreach events, including scheduling, venue coordination, session format, speaker arrangements, and on-site support to ensure a smooth experience
Build engagement plans that increase participation, secure outreach opportunities for member organizations, and encourage stronger ongoing involvement
Represent the organization at trade shows and similar events, introduce available programs to prospective companies, and identify businesses that may qualify for participation
Conduct follow-up outreach after events and consultations, gather attendee feedback, and maintain contact strategies that help sustain interest and participation
Speak with new company contacts to explain available support for international marketing efforts and direct questions to the appropriate internal teams when needed
Maintain accurate documentation of company interactions, referrals, event participation, and communication history within the CRM or back-office platform
Execute targeted outreach campaigns designed to promote specific programs, connect companies with relevant opportunities, and increase response to key initiatives and deadlines

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Administrative Coordinator

We are looking for an Administrative Coordinator to support construction-related...

Location

United States , West Chicago

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in administrative support, preferably within construction or a project-based environment
Strong ability to manage documentation, maintain organized records, and handle multiple priorities with accuracy
Experience coordinating calendars, meetings, and project schedules in a fast-paced setting
Familiarity with invoice processing, expense tracking, and general administrative financial support
Clear written and verbal communication skills for working with internal teams, clients, and external partners
Proficiency with data entry and maintaining information in business or construction management software
Ability to answer inbound calls professionally and respond to routine administrative requests efficiently

Job Responsibility

Organize and maintain project records, including agreements, revisions, permits, applications, and final closeout materials
Coordinate compliance-related documentation by tracking items such as RFIs, submittals, insurance records, and tax forms for subcontractors and vendors
Review, route, and monitor invoices, payment applications, and expense documentation to support timely approvals and processing
Track project-related financial details such as job costs, lien waivers, and subcontractor payment status
Maintain schedules for projects, monitor deadlines and deliverables, and help keep subcontractor activities aligned with timelines
Arrange meetings for project teams, prepare supporting materials, and distribute notes or documentation to relevant participants
Enter and update project information within company systems and databases to ensure records remain accurate and current
Serve as a communication hub for project managers, engineers, clients, vendors, and subcontractors to support smooth day-to-day coordination
Provide broad administrative support, including ordering materials, assembling bid-related documentation, and assisting with special projects as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Administrative Coordinator

We are looking for an Administrative Coordinator to support daily office operati...

Location

United States , Manchester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative support or coordinator role
Ability to handle high-volume inbound calls with professionalism and strong customer service skills
Experience managing calendars, appointments, and scheduling activities with accuracy
Familiarity with administrative processes in a home health or healthcare-related environment
Strong organizational skills with the ability to prioritize multiple tasks effectively
Clear written and verbal communication skills
Proficiency with standard office software and general clerical tools

Job Responsibility

Manage incoming phone calls courteously, direct inquiries to the appropriate contacts, and provide timely assistance to callers
Coordinate calendars, arrange appointments, and maintain accurate scheduling for team activities and client-related needs
Provide day-to-day administrative support by preparing documents, organizing records, and assisting with routine office tasks
Support operational workflows within a home health setting by helping ensure information is documented and communicated clearly
Monitor scheduling changes, update relevant parties promptly, and help resolve conflicts to maintain efficient coverage
Maintain organized files and administrative materials to support compliance, accessibility, and smooth office operations

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

Administrative Coordinator

We are looking for an Administrative Coordinator to support daily front office o...

Location

United States , Seattle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office support, reception, hospitality, or workplace coordination is preferred
Strong verbal communication and interpersonal skills with the ability to interact professionally with visitors and internal teams
Demonstrated ability to manage multiple priorities while staying organized in a busy office setting
A proactive, self-directed work style with careful attention to detail and reliable follow-through
Confidence working independently while also contributing to a collaborative, team-oriented environment
Basic computer proficiency, including comfort with general administrative and scheduling tasks
A positive, customer-focused attitude and a genuine interest in creating an excellent workplace experience

Job Responsibility

Welcome employees, guests, and leaders while ensuring a positive arrival experience
Manage visitor access by coordinating check-in procedures, communicating guest arrivals, and partnering with on-site security protocols
Provide coverage for reception and front office activities when primary coordinators are unavailable
Maintain hospitality spaces by replenishing refreshments, snacks, and essential workplace supplies throughout the day
Keep conference rooms, shared desks, break areas, and common spaces neat, organized, and ready for use
Track office inventory levels and take action to reorder or restock materials before shortages affect operations
Support mail handling, inbound call coverage, calendar coordination, and other administrative tasks that contribute to efficient office workflows
Perform regular office walkthroughs to identify cleaning, presentation, or maintenance needs and resolve them promptly
Take initiative on day-to-day support tasks and assist with additional administrative or workplace coordination duties as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Coordinator

Location

United States , Englewood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3-4 years of administrative or coordination experience, ideally supporting senior leadership
Demonstrated success managing calendars, scheduling meetings, and handling multiple priorities at once
Strong written communication skills with excellent grammar, proofreading ability, and attention to detail
Proficiency with Microsoft Office, especially Word and Excel
Detail-oriented demeanor with the ability to interact confidently with executives, faculty, staff, and visitors
High level of discretion and maturity when working with sensitive or confidential information
Resourceful, self-assured, and comfortable responding to shifting requests in a fast-paced office
Higher education experience is preferred
otherwise, experience supporting VP-level leadership is strongly desired

Job Responsibility

Oversee a complex executive calendar, balancing meetings and priorities to create an efficient daily schedule
Arrange meetings, prepare logistics, and participate when needed to capture notes and document next steps
Track follow-up items after meetings and help drive timely completion of assigned actions
Draft, review, and distribute clear correspondence and other written communications on behalf of leadership
Reconcile corporate card expenses and assist with routine administrative reporting and documentation
Coordinate travel plans, including itineraries and related scheduling details
Provide broad office support for the Office of the President, contributing wherever administrative needs arise
Welcome visitors and respond to walk-in inquiries with sound judgment
Assist with proofreading formal documents, including institutional materials, to ensure accuracy and clarity

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Administrative Coordinator

A growing property management company in Oceanside is seeking an Administrative ...

Location

United States , Oceanside

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1+ years of administrative or office coordination experience preferred
Property management, real estate, or customer service experience strongly preferred
Strong organizational and multitasking skills
Excellent communication and customer service abilities
Ability to work independently and prioritize deadlines
Experience with Yardi, AppFolio, or property management software preferred
Microsoft Office Suite proficiency required

Job Responsibility

Coordinate office operations and daily administrative workflows
Assist with tenant communication and service request coordination
Maintain organized property records and documentation
Support scheduling, reporting, and operational tracking tasks
Answer incoming calls and respond to inquiries professionally
Communicate with vendors, residents, and internal departments
Assist with lease documentation and administrative processing
Support special projects and operational initiatives as assigned

What we offer

medical, vision, dental, life and disability insurance
401(k) plan

Administrative Coordinator

We are looking for an Administrative Coordinator in Baton Rouge, Louisiana to su...

Location

United States , Baton Rouge

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in administrative support, office coordination, or a similar operations-focused role
Strong background handling inbound calls and delivering detail-oriented customer service
Demonstrated ability to manage calendars, schedules, and multiple priorities with accuracy
Familiarity with work order tracking and service coordination in a property management or maintenance setting
Working knowledge of Yardi, AppFolio, or related property management software
Clear written and verbal communication skills with strong attention to detail
Proficiency with standard office systems and the ability to maintain organized records and documentation

Job Responsibility

Coordinate maintenance appointments and service requests by working closely with tenants, vendors, and internal staff to ensure timely completion
Manage incoming phone calls and front desk inquiries, providing attentive assistance and directing requests to the appropriate contacts
Prepare, review, and track billing-related documentation to support accurate processing and recordkeeping
Maintain calendars and schedules for service activities, meetings, and operational priorities to keep workflows on track
Enter, update, and monitor work orders within property management systems, ensuring details are accurate and current
Support day-to-day administrative tasks such as filing, data entry, correspondence, and document organization
Use platforms such as Yardi and AppFolio to help manage property-related information, service activity, and administrative records
Deliver responsive customer service to tenants and partners by addressing questions, following up on open items, and helping resolve routine issues

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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