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Robert Half Logo Robert Half · Office Administration

Administrative Coordinator

United States, New York · Job Posted June 10, 2026
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Job Description

We are looking for a highly organized Administrative Coordinator to support senior leaders and investor-facing activities in a fast-paced corporate environment. This is a Contract position that will focus on executive administration, meeting coordination, and document preparation within a capital markets setting. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities while maintaining a high-quality experience for internal and external stakeholders.

Job Responsibility

  • Coordinate investor and leadership meetings, including scheduling, logistics, and preparation of materials
  • Develop and format presentations, reports, and other documents used for investor communication and internal updates
  • Oversee conference room scheduling and ensure meeting spaces are properly arranged for planned sessions
  • Maintain organized digital and physical records related to office operations and investor documentation
  • Provide direct support to senior executives through calendar oversight, appointment planning, and daily administrative coordination
  • Assist with office relocation activities, including tracking logistics and coordinating workspace assignments as needed
  • Handle day-to-day administrative tasks that support fundraising, investor relations, and broader office operations
  • Serve as a detail-focused point of contact for inbound communication and help route requests efficiently

Requirements

  • At least 3 years of administrative experience, including support for executives or capital markets-related teams
  • Demonstrated proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook
  • Strong organizational skills with a high level of accuracy and attention to detail
  • Excellent written and verbal communication skills with a strong and detail-focused presence
  • Ability to manage calendars, scheduling needs, and multiple competing priorities effectively
  • Experience working in a corporate or financial environment
  • Willingness to complete required pre-employment screening, including any required checks and substance screening

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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